Catering Contract London – Leyton Sixth Form College

Catering Contract London – Leyton Sixth Form College

In September 2014 the college enrolled over 2 200 students, mainly 16-18 year olds but included a relatively small number of 19+ students.

United Kingdom-London: School catering services

2015/S 172-313110

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leyton Sixth Form College
Essex Road
Contact point(s): Colleges Buying Club, Technology House, 151 Silbury Boulevard, Milton Keynes, MK9 1LH
For the attention of: Mike Elkins
E10 6EQ London
UNITED KINGDOM
Telephone: +44 1908545734
E-mail: mike.elkins@collegesbuyingclub.com

Internet address(es):

General address of the contracting authority: http://www.leyton.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CBC-RY-0825 – Leyton Sixth Form College – Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: UK — London — North.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Leyton Sixth Form College is based on a single site in Leyton and receives funding from the Education Funding Agency. In September 2014 the college enrolled over 2 200 students, mainly 16-18 year olds but included a relatively small number of 19+ students. Enrolments to date in 2015 suggest an increase in numbers.
The College does have some evening provision, mainly related to its community sports provision and student performances, and is reviewing its strategy as to the future of this type of work. Community sports and lettings also takes place on Saturdays.
The College has approximately 180 fte staff.
The College operates to traditional terms, however due to the nature of the provision generally finishes before schools and opens fully for enrolment mid-late August around the time of the GCSE results. The College only fully shuts over the Christmas period with support staff still being on site during other holiday periods.
The College has sporting activities available to the community Monday-Friday evenings and all day Saturday virtually all year round. This level of activity is partly affected by examinations taking place in the Sports Hall.
The College has recently completed a 40 000 000 GBP new build/refurbishment of its campus including enlarged catering facilities and social spaces.
The College was graded good by Ofsted in its inspections in 2010 and 2013 and was award Gold and Champion status by IIP in 2012 and 2014.

II.1.6)Common procurement vocabulary (CPV)

55524000, 55520000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority intends to let a Contract for a fully managed catering service at its single campus, located near Walthamstow, London.
This fully managed service shall include, but shall not be limited to: preparation of food, cleaning of catering areas and management of staff.
The Contract to be let shall be structured as a 3 + 1 + 1 Contract and shall be let as a single lot as this is a fully managed service.
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Once the core Contract period of 3 years has expired there shall be the option of extension by a further 2 years, at yearly intervals. Any such extension shall be agreed by both parties. This shall provide a contract structure of 3 + 1 + 1.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the tender documents, which must be sought and returned by the closing deadline.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the Pretender documents, which must be sought and returned by the closing deadline.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be provided are detailed in the tender documents, which must be sought and returned by the closing deadline.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CBC-RY-0825

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 2.11.2015
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Following an expression of interest on in-tendhost.co.uk, the ITT will be available to access on https://in-tendhost.co.uk/thebuyingclub/aspx/Home The ITT must be returned in accordance with the instructions set out in the ITT, by the time and date indicated. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The Contracting Authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Leyton Sixth Form College will incorporate a standstill period at the point at which information on the award of the Contract is communicated to all tenderers. The notification will provide full information on the award decision. The standstill period, which will be for the minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed, or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.9.2015

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