Catering Contract Stoke-on-Trent

Catering Contract Stoke-on-Trent

The successful tenderer will be required to provide catering services at City of Stoke-on-Trent Sixth Form College.

United Kingdom-Stoke-on-Trent: Catering services

2015/S 193-350112

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Stoke-on-Trent Sixth Form College
Leek Road
For the attention of: The Litmus Partnership Ltd
ST4 2RU Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.stokesfc.ac.uk

Electronic access to information: http://www.litmuspartnership.co.uk/project/city_of_stoke-on-trent_sixth_form_college

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

City of Stoke-on-Trent Sixth Form College — Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: City of Stoke-on-Trent Sixth Form College, Stoke-on-Trent, Staffordshire, United Kingdom.

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The successful tenderer will be required to provide catering services at City of Stoke-on-Trent Sixth Form College.
The new contract will commence on 1.8.2016 for a 3 year term.

II.1.6)Common procurement vocabulary (CPV)

55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

City of Stoke-on-Trent Sixth Form College is a community of learners, comprising both students and staff. The College is committed to seeking the views of learners and identifying and providing appropriately for the learning, outcomes and development needs of each individual in an environment that is safe, stimulating, enjoyable, challenging, and fun and in which the College strives to deliver the five outcomes of Every Child Matters.
Equality of opportunity and inclusivity are guiding principles in all aspects of College life and they are committed to celebrating diversity and creating opportunities for the development of mutual understanding to foster respect for others and to support the development of rounded and reasoning individuals.
The College expects the highest standards of professional conduct and attitude and will encourage and support innovation, creativity and accountability through systems of shared leadership and joint responsibility that are based upon the exercise of responsible judgement. This will be supported by a commitment to respond with pace to changes both locally and nationally.
The College seeks to form a partnership for the benefit of learners in North Staffordshire and endeavour to work with others; schools, colleges, higher education, local authority and employers in order to build relationships and collaboration that adds value to provision in the area. Additionally, the College seeks to develop its curriculum and support arrangements that increase participation, achievement and progression in order to maximise accessibility to learning opportunities. This is achievable via a commitment to continuous improvement and maximising potential. This includes an ambition in respect of the performance of students and staff through an emphasis upon the development of human and physical resources to ensure more effective, efficient and innovative ways of working and learning.
The Sixth Form College seeks to work with others to play a role in local social and economic regeneration in the City of Stoke on Trent and across North Staffordshire and is committed to further developing a culture of environmental awareness and responsible sustainability. This principle will underpin the maintenance and development of the physical environment in which we work.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 450 students on roll and 120 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of student tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1.8.2016 until 31.7.2019 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the College a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with City of Stoke-on-Trent Sixth Form College for the duration of this contract. The College year is based on a calendar of 36 weeks.
The contract offered covers the scope for the provision of all catering services within the College, which currently includes morning break, lunch, all hospitality and free issue requirements. Free Student meals and hospitality will be charged based on consumption and at net food cost.
Whilst the College prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is:
2013 / 14:
— Cash sales 190 973 GBP;
— Hospitality and FSM 13 011 GBP;
— Total 203 984 GBP.
2014 / 15:
— Cash sales 196 027 GBP;
— Hospitality and FSM 39 775 GBP;
— Total 235 802 GBP.
City of Stoke-on-Trent Sixth Form College expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The College believes that success should be celebrated and that pupils should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the College are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.
As a College who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed. The College would wish for the Contractor to look at making this investment within the existing dining area, with attention being given to the counter layout and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Grounds for mandatory and discretionary exclusion — questions are stated in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 1 000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc.) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Tenderers are required to self-certify whether they already have, or can commit to obtain, prior to the commencement of the contract, the minimum levels of insurance cover of:
— Employers Liability Cover — 5 000 000 GBP (five million pounds sterling);
— Public Liability Cover — 5 000 000 GBP (five million pounds sterling);
— Professional Indemnity Cover — 1 000 000 GBP (one million pounds sterling).
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored as per the stated criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/city_of_stoke-on-trent_sixth_form_college

The closing date for receipt of the Pre-Qualification Questionnaire is 6.11.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.10.2015

Enjoyed this post? Share it!