Catering Service Tender Perth

Catering Service Tender Perth

Provision of a Catering Service at the SNH Battleby Centre, Perth.

United Kingdom-Inverness: Catering services

2015/S 218-398229

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Natural Heritage
Great Glen House, Leachkin Road
Contact point(s): Procurement Team
IV3 8NW Inverness
UNITED KINGDOM
Telephone: +44 1463725085
E-mail: contract.advertising@snh.gov.uk
Fax: +44 1463725067

Internet address(es):

General address of the contracting authority: http://www.snh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00383

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Catering Service at the SNH Battleby Centre, Perth.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Battleby, Perth.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Scottish Natural Heritage is a Non-Departmental Public Body funded by the Scottish Government. We require a catering provider for events, meetings, conferences and training courses for staff and visitors. Catering requirements can vary from small meetings requiring just a couple of teas or coffees to a buffet lunch for 160 or full dinner for up to 70 guests. There will often be a requirement to provide catering for several meetings at staggered times throughout the day. We also need to ensure individuals with special/medical diets, or particular food allergies, are catered for appropriately. There are approximately 400-500 events of varying size that require catering provision each year. Spend on this service at the Battleby Centre has been approximately 85 000 GBP per annum over the last 2 years.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=420033

II.1.6)Common procurement vocabulary (CPV)

55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will be on a ‘call-off’ basis and therefore will not have an overall fixed price. The figure below is indicative only, based on recent spend on this particular service under the current contract, and assumes a contract term of 36 months.
Estimated value excluding VAT: 255 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for 12 months initially, with the option to extend for a further maximum 24 months (so 36 months in total). This will be confirmed with the appointed supplier prior to the end of the first 12 months of the contract.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.5.2016. Completion 30.4.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Invoicing arrangements will be agreed between SNH and the appointed supplier, and will either be ‘per booking’ or monthly, in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Please provide evidence of all Food Hygiene / Safety certificates held.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Consistency, reliability and flexibility of service provision. Weighting 35

3. Booking and cancellation procedures. Weighting 15

4. Fair work practices. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PP980
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.12.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

All interested parties wishing to participate in this procurement exercise must return a completed pre-qualification questionnaire, including all information requested therein, to contract.advertising@snh.gov.uk by the deadline of 13:00 hours on 8.12.2015.

All PQQs received by this deadline will be evaluated, and short-listed suppliers will then be invited to submit a competitive tender.
(SC Ref: 420033).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Natural Heritage
Great Glen House, Leachkin Road
IV3 8NW Inverness
UNITED KINGDOM
E-mail: procurement@snh.gov.uk
Telephone: +44 1463725083
Internet address: www.snh.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: There will be a 10-day standstill period following issue of the award notification. The last day of the standstill period will be notified in the award notification email.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.11.2015

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