Catering Services 2017 – University of Bedfordshire

Catering Services 2017 – University of Bedfordshire

The University is seeking to appoint an operator to provide onsite catering services, for our Luton, Bedford and other campuses as required.

United Kingdom-Luton: Catering services for other enterprises or other institutions

2017/S 072-138309

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bedfordshire
University Square
Contact point(s): Procurement Department
LU1 3JU Luton
United Kingdom
Telephone: +44 1582743315
E-mail: tracy.wilson@beds.ac.uk
Fax: +44 1582743315

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofbedfordshire/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catering Services 2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKH22,UKH21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking to appoint an operator to provide onsite catering services, for our Luton, Bedford and other campuses as required. The intention is that the Contract will be let on a Nil Cost basis; the Service Provider will recover operating costs from the revenue generated from catering operations. Service requirements include provision of restaurant services, cafés, retail, vending and corporate hospitality from both internal and external sources. The University expects to share in any profits generated via a variable return mechanism. A rent or fixed return to the University would also be preferable.
The ideal partner should aim to provide a service that engages the student and staff population, offering a wide variety of meals and snacks, whilst considering multiple pricing ranges in order to minimise the cost burden on students. The offering should aim to be first choice, be customer focussed and takes into account the ethnic diversity and brand consciousness of the student and staff population. The overriding objective is to increase student and staff sales through promotions and innovation in service delivery and choices. The Service Provider will be required to work closely with BedsSU to provide the best experience possible for our students.
The University is looking for a long-term partner to enhance the student experience by re-energising both the current food and facilities offer. Significant capital investment would be a key feature of this partnership and is reflected in the length of the contract which is expected to be 10 years (with mutually acceptable break options at the end of years 3 and six). There is scope for joint investment in this project.

II.1.6)Common procurement vocabulary (CPV)

55523000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The University reserves the right to extend the contract by two (2) years in one (1) year increments subject to satisfactory performance.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University reserves the right to require deposits, guarantees, bond and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be set out in the tender and contract documentation via the Procurement Portal: https://in-tendhost.co.uk/universityofbedfordshire/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the tender is a consortium each member of the consortium will be jointly and severally liable for the performance of the contract or shall select from amongst themselves as a lead contractor acceptable to the University.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to register on the University e-tendering system: https://in-tendhost.co.uk/universityofbedfordshire/ Once registered access to the documentation will be granted. All correspondence and tender responses are required via the e-tendering system by the deadline. Further assistance is available by help-desk and online help facility.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details in the tender documentation. This is available via the University Procurement website https://in-tendhost.co.uk/universityofbedfordshire/

Minimum level(s) of standards possibly required: Financial statements or other information to demonstrate that the tenderer has the requisite financial capacity to provide the service. Tenderers will be required to demonstrate information provided in their responses.
Completed returns must be submitted via the University e-tendering system before the deadline for receipt of responses.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Details in the tender documentation. This is available via the University Procurement website https://in-tendhost.co.uk/universityofbedfordshire/

Minimum level(s) of standards possibly required:
Tenderers will be required to comply with the University’s Policies, strategies and standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Details in tender documentation available via the University Procurement website.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UoB/EST453/2017/02

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.5.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.6.2017 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Bedfordshire
University Square
LU1 3JU Luton
United Kingdom
Internet address: https://in-tendhost.co.uk/universityofbedfordshire/

VI.5)Date of dispatch of this notice:

10.4.2017

 

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