Catering Services Bristol – Growth in Learning Trust

Catering Services Bristol – Growth in Learning Trust

The successful tenderer will be required to provide catering services at Growth in Learning Trust, initially Barton Hill Academy, Bristol.

United Kingdom-Bristol: School catering services

2015/S 149-275959

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Growth in Learning Trust
Queen Ann Road
Contact point(s): The Litmus Partnership Ltd
BS5 9TX Bristol
UNITED KINGDOM
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk

Internet address(es):

General address of the contracting authority: http://www.bartonhill-pri.bristol.sch.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Growth in Learning Trust – Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Growth in Learning Trust, Bristol, United Kingdom.

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The successful tenderer will be required to provide catering services at Growth in Learning Trust, initially Barton Hill Academy, Bristol. Please note the scope of the requirement may grow during the period of the contract with any additional schools being negotiated separately as an addition to the core contract. The Trust has established a strong ethos and values, which will be key in deciding which bidder to award the contract to.
The catering contract being offered will commence on 1.4.2016 for an initial period of three years, concluding on 31.3.2019.

II.1.6)Common procurement vocabulary (CPV)

55524000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

We are a large Academy in East Central Bristol serving a diverse community and many of our children and families are multi-lingual. We became an Academy on 1.9.2014 and are part of the Growth in Learning Trust. We currently work closely with Hareclive Academy in South Bristol however the Trust has ambitions to grow further during the medium term.
The Academy has 19 classes from nursery to year six. There are currently three classes in each year group from reception to year two and two in each of the others. The Academy is growing fast and the aim is to be fully 3 form entry by September 2018. The Academy shall benefit from a significant extension to support this objective with new classrooms, kitchen and catering equipment being added by November 2015, in advance of the start of this contract.
The catering contract being offered will commence on 1.4.2016 for an initial period of three years, concluding on 31.3.2019, and will be offered on a guaranteed performance basis, with a service on each of the 190 full academic days and a hospitality requirement on 5 teacher training inset days. This is the first time this contract has been subjected to a competitive tender process.
The projected cost of catering for the current year is approximately 75 000 GBP. There is currently no cashless system in place.
The contract covers the scope for the provision of all catering services within the Academy, which currently includes breakfast club, morning break, lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption. The school has a Halal requirement for a significant number of pupils.
We provide a Breakfast club and ‘Magic Breakfast’, all children and parents are welcome. Breakfast Club opens at 8 a.m. and finishes serving at 8:30. The food from Magic Breakfast will be free to all children who attend Barton Hill Academy. From Magic Breakfast we receive bagels, cereals, porridge and orange juice and we will provide a range of spreads. Parents and staff will have to pay for breakfast but the costs will be kept as low as possible.
The Trust expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, prepared on-site, in the ‘new’, well-designed and equipped kitchen.
The Trust intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall uptake, student and parent experience, through the regular introduction of new ingredients, themed and promotional events. The successful contractor will be required to play their part in acting as a catalyst for improvement of the pupil experience.
The Pupil Council have identified improved ‘value for money’ as a priority to pupils and this is perceived as key to encourage an increased uptake of the overall catering service provided. The successful contractor will work closely with the Trust and Academy to manage the provision of catering and the overall ‘meal experience’, e.g. the introduction of a pre-order / pay sandwich service is under consideration.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: — Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
— Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
— Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
— Grounds for mandatory rejection (ineligibility)– questions are stated in the Pre-Qualification Questionnaire.
— Mandatory and discretionary exclusions for non-payment of taxes etc — questions are stated in the Pre-Qualification Questionnaire.
— Discretionary grounds for rejection — questions are stated in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: — Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
— Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
— Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 1 000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in liquidation, etc) that calls into question their financial / corporate standing. Such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health and Safety Policy — Tenderers shall have a robust Health and Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover — 5 000 000 GBP (five million pounds sterling).
Employers Liability Cover — 5 000 000 GBP (five million pounds sterling).
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The closing date for receipt of the Pre-Qualification Questionnaire is 18.9.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Policy documents (where indicated in the Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.8.2015

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