Catering Services Contract  – Strathclyde Country Park

Catering Services Contract  – Strathclyde Country Park

Catering Services for The Glasgow 2018 European Championships at the following venue: Strathclyde Country Park.

United Kingdom-Glasgow: Catering services

2017/S 164-338220

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: Louise Campbell
Telephone: +44 1412879774
E-mail: louise.campbell2@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM82
Internet address(es):Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Catering Provision at Strathclyde Country park.

Reference number: GCC004403CPU

II.1.2)Main CPV code

55520000

II.1.3)Type of contract

Services

II.1.4)Short description:

Glasgow City Council (GCC) wishes to engage with the suitably experienced and qualified Catering Service Provider to plan, deliver and

manage the Catering Services for The Glasgow 2018 European Championships at the following venue;

Strathclyde country park

(VENUE CODE — SCP), located 366 Hamilton Rd, Motherwell ML1 3ED, Lanarkshire.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

Strathclyde Country Park, 366 Hamilton Road, Motherwell ML1 3ED.

II.2.4)Description of the procurement:

Glasgow City Council (GCC) wishes to engage with the suitably experienced and qualified Catering Service Provider to plan, deliver and

manage the Catering Services for The Glasgow 2018 European Championships at the following venue;

Strathclyde country park

(VENUE CODE — SCP), located 366 Hamilton Rd, Motherwell ML1 3ED, Lanarkshire.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Project Team / Weighting: 3
Quality criterion – Name: Food Charter / Weighting: 8
Quality criterion – Name: Seasonal Produce / Weighting: 2
Quality criterion – Name: Look and Methodology / Weighting: 4
Quality criterion – Name: Catering service project timeline / Weighting: 4
Quality criterion – Name: HRM Plan / Weighting: 6
Quality criterion – Name: Operational Plan / Weighting: 6
Quality criterion – Name: Equipment Plan / Weighting: 2
Quality criterion – Name: Communications Plan / Weighting: 1
Quality criterion – Name: Complinace to Regulations / Weighting: 8
Quality criterion – Name: Food Standard and Menu Requirements / Weighting: 5 %
Quality criterion – Name: User pays menu / Weighting: 6
Quality criterion – Name: Fair work Practices / Weighting: 5
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not Applicable.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the under-noted minimum financial requirements in order to participate in the tendering process.

Minimum level(s) of standards possibly required:

There is a minimum financial requirement that affects trading performance and balance street strength. Financial requirements should be

calculated on latest filed accounts with Companies House. Non company organisations (Sole Traders, Partnerships) must supply

documentary evidence that the under-noted financial requirements have been met.

Trading Performance Ratio

An overall positive outcome on pre-tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

Balance Sheet Strength

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figures

The above would be expressed in the ratio Total Assets/Total Liabilities

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above

minimum financial requirements for the period in which they have been trading.

Applicants, who do not comply with the above financial requirements but are part of a group, can provide a Parent Guarantee if the Parent

Company satisfies the financial requirements stipulated above.

The following insurances are required for this contract:

Employer’s Liability

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value

of at least ten million (10 000 000) pounds sterling in respect of any one claim and unlimited in the period.

Public Liability

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at

least ten million (10 000 000) pounds sterling in respect of any one claim and unlimited in the period.

Products Insurance

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of

at least ten million (10 000 000) pounds sterling in respect of any one claim and in the aggregate.

3.3.4 Glasgow City Council’s Professional Indemnity and Contract Works Insurance Requirements

Glasgow City Council also requires that the successful bidder will retain a sufficient level of Professional Indemnity and Contracts Works

Insurance required to cover any services to be performed within the scope of the contract.

The standard requirement for Glasgow City Council is:

— Professional Indemnity,

— The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of

the event, Professional Indemnity insurance to the value of a minimum five million (5 000 000) pounds sterling in respect of

any one claim and in the aggregate.

— The organisation/consultant shall take out and maintain throughout the period of the services, Contract Works insurance to the value of

the contract.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent

body for other EU member states and any Provider shall not sub-contract any part of the Service commission unless the sub-contractor is

similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead Provider to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that

the specified insurance will be obtained.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please provide 2 examples where you provided Obligatory and User Pays Catering to multiple Client Groups delivered within the last 5 years that demonstrate you have the relevant experience to deliver the services.

Examples provided should outline your experience in provision of Catering Services (preferably in a multi-sport green field environment)similar in scale and complexity to that outlined in the scope of works and must demonstrate the ability to deliver buffet style catering(limited hot options) to over 750 people over 3 days.

Your example should also demonstrate;

— catering infrastructure you installed

— that you employed a minimum of 40 staff

— state details of any sub-contractors or other third party suppliers your organisation had to interface with to deliver and support the services;

— minimum details indicating the event and duration, number and type of meals served to each client Group;

— technical summary of how the Catering was delivered, clearly identifying what your responsibilities were within the process.

The council will then evaluate the most economically advantageous tender by scoring each tender against the award criteria as described below.

Bidders are asked to note that the score obtained by tenders which are assessed as passing the Minimum Criteria as set out in section 8.3 shall not be carried forward, so that the evaluation of award is dealt with completely separately under section 8.4.

The score for each criterion will be weighted by multiplying it by the weighting factor described below and the sum of the weighted scores used to calculate the overall economically advantageous score for each Bidder for the full Tender.

The following list identifies the weightings of each section: –

Price Breakdown:40 %

— Obligatory Client 25 %

— Minimum Guarantee 10 %

— Profit 5 %

Quality Breakdown:60 %

— Project Team 3 %

— Food Charter 8 %

— Seasonal Produce 2 %

— ‘Look’ and Methodology 4 %

— Catering Service Project Timeline 4 %

— HRM Plan 6 %

— Operations Plan 6 %

— Equipment Plan 2 %

— Communications Plan 1 %

— Compliance to Regulations 8 %

— Food Standards and Menu Requirements 5 %

— User Pays Menus and Price Plan 6 %

— Fair Work Practices 5 %

Community Benefits Mandatory — Non Evaluated.

Minimum level(s) of standards possibly required:

Bidders must score a minimum threshold of 60 % for the Technical and Professional ability question.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Key Performance Indicators applicable to the contract will be provided in the Invitation to Tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 10 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Additional information pertaining to this contract notice is contained in the Invitation to Participate and ESPD statement documents situated within the buyers attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8816. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:508235)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8816. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:509361).

VI.4)Procedures for review

VI.4.1)Review body

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
E-mail: louise.cambell2@glasgow.gov.uk
Fax: +44 1412879399Internet address:www.glasgow.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers

and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing

system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means

the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the

period is 15 days) to elapse between the date of dispatch of the notice referred to in Regulation 85 (1) of the Public Contracts (Scotland)

Regulations 2015 (‘the Regulations@). The Council is obliged to comply with the Regulations and any eligible economic operator can bring

an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or

damage. The bringing of court proceedings during the standstill period means that the Council must not enter into any contract or conclude

the contract unless the proceedings are determined, discounted or disposed of; or the court by interim order, brings to an end the

prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are

detailed in the Regulation. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council

must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advise when they consider

appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/08/2017

 

Related Posts

Catering Services for Derby City’s Council House

Hot Drinks and Vending Contract, Skipton

Tender for Catering Services in Oxfordshire

Concession Contract to Provide Hospital Retail Catering Units

Devon and Cornwall Police Catering Contract

Enjoyed this post? Share it!