Catering Services Contracts Sevenoaks

Catering Services Contracts Sevenoaks

West Kent wishes to partner with a catering provider(s) who will provide catering services at 2 extra care schemes.

United Kingdom-Sevenoaks: Catering services

2015/S 128-235748

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Kent Housing Association
101 London Road
For the attention of: Alex Mash
Kent Sevenoaks
UNITED KINGDOM
E-mail: alexander.mash@wkha.org.uk

Internet address(es):

General address of the contracting authority: www.westkent.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Catering Services Contracts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

West Kent wishes to partner with a catering provider(s) who will provide catering services at 2 extra care schemes. The catering provider(s) will provide a nutritional standard lunchtime 3 course meal, including a vitamin enriched drink and tea or coffee, seven days a week, all year round inclusive of all weekends and Bank Holidays.
Extra care housing is accommodation designed with the needs of vulnerable, older people in mind, generally over age 55, who wish to live independently, but are unable to do everything for themselves and therefore with varying levels of care and support available on site. People who live in extra care accommodation have their own self contained homes, their own front doors and a legal right to occupy the property.
These properties are owned by West Kent and residents all rent their homes from West Kent in the form of a tenancy agreement. Communal facilities are provided at these schemes, including a resident’s lounge, laundry and a dining room. Residents pay a weekly rent to occupy these properties and also a service charge to cover communal facilities and services. Emerald is the West Kent Housing Association brand for all accommodation that we provide for the over 55’s.
The meal service at these schemes is an integral part of the offer to support residents to live independently for as long as possible and is open to everyone living in the scheme, in addition to guest of tenants and West Kent.
There will be two Contracts — 1 for each Lot. Each Lot will cover one scheme. Applicants may bid for 1 or both Lots.
Under the Contracts, the successful catering provider(s) will be responsible for all aspects of the catering service including food procurement, menu planning, order taking, marketing, staff recruitment and training.
Further details of each of the two Lots are set out in Annex B of this Notice and in the Pre-Qualification Questionnaire (PQQ).
It is envisaged that the Lot 1 and Lot 2 Contracts will each last for an initial period of 5 years, with an option to extend for a further 5 years at West Kent’s discretion, giving a total potential term of 10 years.

II.1.6)Common procurement vocabulary (CPV)

55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total combined value of the services to be carried out under the Lot 1 and Lot 2 Contracts is estimated to be approximately 239 000 GBP per annum, giving a total value of approximately 2 339 000 GBP over the potential 10 year term.
Estimated value excluding VAT: 2 339 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that the Lot 1 and Lot 2 Contracts will each last for an initial period of 5 years, with an option to extend for a further 5 years at West Kent’s discretion, giving a total potential term of 10 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Montgomery Court

1)Short description

Montgomery Court is in Wainscott, Stroud and opened in January 2014 providing accommodation in 62 flat (34 x 2 bed and 28 x 1 bed), currently housing 75 residents. This Contract will continue the current operating model, which as a condition of tenancy all residents take the lunch service 365 days a year and pay a monthly fee for this, which is included in their service charge. Lunch is served between 12:00 and 14:00 and is a 3 course, home cooked meal, plus tea or coffee. There is a choice of two starters, two mains, plus a vegetarian and two deserts, plus a selection of salad, baked potatoes, omelettes and fruit as alternatives. An alternative packed lunch or cold tea is also provided. A breakfast service is also provided on a ‘pay as you go basis’ or as an alternative to lunch. Residents must choose options by 10:00 on the day of service. The restaurant service is open to guests of tenants and staff of West Kent Housing Association.
For further details of this Lot please refer to the PQQ.

2)Common procurement vocabulary (CPV)

55520000

3)Quantity or scope

The total value of the services to be carried out under this Lot is estimated to be approximately 165,000 GBP per annum, giving a total value of approximately 1,650,000 GBP over the potential 10 year term.
Estimated value excluding VAT: 1 650 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: White Oak Court

1)Short description

White Oak Court, Swanley, opened in 1989 and provides accommodation in 52 flats (2 x 2 beds, 50 x 1 bed), currently housing 57 residents. A lunch service has been provided for residents on a ‘pay as you go’ basis since 1989. Lunch is booked a week in advance, served 12.00 noon. A breakfast service is also on offer on a ‘pay as you go basis’ and additional catering provided as required. Under the new contract, this service will continue for all existing residents, however all existing and new residents will have the option to take the lunch service as a condition of tenancy for 312 days a year (44 weeks a year). Residents are not obligated to take either catering option and do not need to use the catering facilities at this scheme. The restaurant is open to other West Kent Emerald tenants and guests of any residents.
For further details of this Lot please refer to the PQQ.

2)Common procurement vocabulary (CPV)

55520000

3)Quantity or scope

The total value of the services to be carried out under this Lot is estimated to be approximately 74 000 GBP per annum, giving a total value of approximately 740 000 GBP over the potential 10 year term.
Estimated value excluding VAT: 740 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, performance bonds, warranties and/or deposits may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be included in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of providers submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: Please refer to the PQQ referred to above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
Please refer to the PQQ referred to above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As set out in the PQQ
Applicants should note that the numbers stated above are the minimum and maximum number of Applicants that West Kent intends to invite to tender for each Lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Catering Services Contracts

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A copy of the PQQ and tender documents for this procurement can be obtained by sending an email to: alexander.mash@wkha.org.uk titled ‘Catering Services Contracts’

In accordance with the requirements of the Public Contracts Regulations 2015, the PQQ and the tender documents are being made available to Applicants from the date of issue of this OJEU Notice. However, interested Applicants are initially only required to submit a completed PQQ by the deadline stated in section IV.3.4 of this Notice. Only those Applicants that are shortlisted for the tender stage following the PQQ evaluation will be required to submit a tender for the Contracts in response to the Invitation to Tender (ITT)
West Kent reserves the right to cancel the procurement and not to proceed with all or part of the Contracts.
West Kent will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their PQQ or tender submissions.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court

Body responsible for mediation procedures

High Court

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Part 3 of the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office

VI.5)Date of dispatch of this notice:

2.7.2015

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