Catering Services London
The successful tenderer will be required to provide catering services at Havering College of Further and Higher Education across all 3 campuses.
United Kingdom-Hornchurch: Catering services for other enterprises or other institutions
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Havering College of Further and Higher Education
Ardleigh Green Road
Contact point(s): The Litmus Partnership Ltd
RM11 2LL Hornchurch
Telephone: +44 1276673880
General address of the contracting authority: http://www.havering-college.ac.uk
Electronic access to information: http://www.litmuspartnership.co.uk/project/havering_college_of_further__higher_education
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Havering College of Further and Higher Education, Hornchurch, Essex, United Kingdom.
NUTS code UKH33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The contract covers the scope for the provision of all catering and vending services within the college which also includes all hospitality and free issue requirements.
The contract being offered within this tender will be based on a guaranteed performance basis with all free issue requirements and hospitality being recharged on consumption at ‘net’ food cost only.
It is expected that the contract will run on a profit return or 0 cost and VAT being covered within the scope of this ensuring that there is no cost or subsidy associated with the contract.
The college are looking for the successful tenderer to provide inward capital investment to refresh and rejuvenate the catering facilities, thus improving on the current provision and ensuring that innovation a retail focus and customer engagement are focused on moving into this contract term. Consideration should also be given to the provision of a cashless catering system that has the ability to provide the management of free college meals.
The quality and range of food provision will be critical and your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 20 miles from the college. It is expected that menus will feature and utilise products in season when available.
Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to this will need to be detailed along with examples of where this has been undertaken within similar contracts recently.
The successful contractor should have similar operations within the area, thus ensuring that the Operational Management Team responsible for the contract are available for regular unplanned visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.
The successful contractor must ensure that all staff employed within this contract have completed the appropriate police checks, i.e. enhanced DBS. The process must be commenced upon their engagement in the service and checks must be repeated every 3 years. The college should then be informed of disclosure numbers and associated names as soon as they become available.
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Economic and financial standing — Tenderers are required to have a minimum annual turnover of 500 000 GBP. Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in liquidation, etc.) that calls into question their financial/corporate standing. Such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts or certified by their bank if they are below the statutory audit threshold). Non-provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.
Tenderers will be required to complete and submit a pre qualification questionnaire and associated documentation to The Litmus Partnership Limited. Minimum standards for participation are stated in the pre qualification questionnaire. Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Tenderers are required to self certify whether they already have or can commit to obtain prior to the commencement of the contract, the minimum levels of insurance cover of:
— Employers Liability Cover — 5 000 000 GBP,
— Public Liability Cover — 5 000 000 GBP,
— Professional Indemnity Cover — 1 000 000 GBP.
Other questions as indicated in the pre qualification questionnaire shall be assessed and scored as per the stated criteria.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard those suppliers with the highest scores will proceed to the tender stage.
IV.2.2)Information about electronic auction
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
Interest in the pre qualification process should be expressed via email only to: email@example.com clearly stating within this email which contract/notice you are referring to. Please also provide as a minimum, a contact name, full company postal address and telephone number.
The pre qualification questionnaire and associated documents can be obtained at:http://www.litmuspartnership.co.uk/project/havering_college_of_further__higher_education
The closing date for receipt of the pre qualification questionnaire is 11.9.2015 by 12:00. Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited by email to: firstname.lastname@example.org by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the pre qualification questionnaire) shall be returned to The Litmus Partnership Limited by email to: email@example.com by the above closing date and time. It will be the tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.5)Date of dispatch of this notice: