Catering Tender Bristol – Operation of Catering Outlet

Catering Tender Bristol – Operation of Catering Outlet

The facility is to be available for the use of staff, visitors and patients on a 24 hr 7 day basis through a combination of normal hours service and out of hours provision(Estimated 100 covers per day).

United Kingdom-Bristol: Hotel, restaurant and retail trade services

2014/S 095-166460

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol and Weston NHS Purchasing Consortium
Level 3 Whitefriars, Lewins Mead
For the attention of: BWPC Mrs Lucy Barker
BS1 2NT Bristol
UNITED KINGDOM
Telephone: +44 1173420811
E-mail: lucy.barker@uhbristol.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ra7 – Provision and Operation of Catering Outlet Level 9 BRI.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: University Hospitals Bristol NHS Foundation Trust – Bristol, UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

University Hospitals Bristol NHS Foundation Trust will open its new development at the rear of the Bristol Royal Infirmary in a phased manner from May 2104 with the new Terrell Street Building being fully operational by Jan 2015. The new building will house predominantly adult patients with one of the seven clinical floors being utilised by children.
The Trust comprises nine hospitals within the city centre precinct providing more than 950 inpatient beds. Employing over 8000 members of staff the Trust cares for over 60,000 inpatient cases per annum with over 47,000 additional day case procedures.
The Outpatient activity accounts for over 600,000 attendances at the Trust.
The busy city centre Emergency Department sees over 120,000 adults and children per annum.
The Trust is currently investing over GBP 100 m on the main precinct site to modernise inpatient facilities.
Within Level 9 of the Queens Building a location has been provided for an operator to fit out and run a Catering Facility, for patients, visitors and staff (Please note the contract will not include inpatient catering services) This tender process is being undertaken to select an appropriate operator.
The Catering Facility will need to provide as a minimum but not limited to:
— The facility is to be available for the use of staff, visitors and patients on a 24 hr 7 day basis through a combination of normal hours service and out of hours provision(Estimated 100 covers per day).
— 24hr vending machines will need to provide a range of products including Hot and cold drinks and food, outside of scheduled opening hours.
— The Facility will provide a wide range of ‘Grab and Go food’, a limited range of healthy light bite hot and cold meals, hot and cold beverages, and bean to cup coffee. The range of products offered will be subject to regular review to ensure the service meets customer demand.
It is anticipated that the opening date will be December 2014.
The Trust is looking for Strategic Partners whose chosen solutions must be adaptable or extendable to meet the future needs of the Trust
Initial short listing will take place following submission of Pre-Qualification documentation. The Trust will then undertake a staged process of Competitive Dialogue with initially between 3 and 5 bidders within each lot to determine the best solution for current and future needs commensurate with good value for money. The Trust reserves the right to reduce the numbers of tenderers or solutions (bids) during the dialogue process.

II.1.6)Common procurement vocabulary (CPV)

55000000553000005540000055900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A Trust wide catering facility on level 9 of the Queens Building with the potential for future satellite outlets around the hospital precinct
Notes for information:
1. The chosen solution must be adaptable to meet the needs of a possible future enlarged Trust that may arise as a result of any local NHS reorganisation. Appropriate supporting services, including possible integration with systems not currently managed by the Trust, would need to be provided. The solution must also be flexible in response to any future physical development of the Trust’s estate which may impact the size or geographical spread of the Trust’s premises.

II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that the contract will be for a period of 10 years.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Full details of the information to be provided are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met: Full details of the information to be provided are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.
Minimum level(s) of standards possibly required:
Full details of the information to be provided are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Full details of the criteria are in the Pre-Qualification Questionnaire which must be sought and returned by the closing deadline.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RFT4147

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.6.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.5.2014

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