CCTV Control Room Equipment Upgrade London

CCTV Control Room Equipment Upgrade London

Closed-circuit television apparatus. LB Bromley owns and operates CCTV control rooms for the management and operation of its community safety and highways enforcement activities. 

United Kingdom-London: Closed-circuit television apparatus

2014/S 142-255125

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Bromley
Civic Centre, Stockwell Close, Bromley
For the attention of: William Ogg
BR1 3UH London
UNITED KINGDOM
E-mail: william.ogg@bromley.gov.uk

Internet address(es):

General address of the contracting authority: www.bromley.gov.uk

Further information can be obtained from: Eclipse Research
1 Mulberry Court, 2 Highbury Hill
For the attention of: Dr. Michael Pollak
N5 1BA London
UNITED KINGDOM
E-mail: michael.pollak@eclipseresearch.eu
Internet address: www.eclipseresearch.eu

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Eclipse Research
1 Mulberry Court, 2 Highbury Hill
For the attention of: Dr. Michael Pollak
N5 1BA London
UNITED KINGDOM
E-mail: michael.pollak@eclipseresearch.eu
Internet address: www.eclipseresearch.eu

Tenders or requests to participate must be sent to: Eclipse Research
1 Mulberry Court, 2 Highbury Hill
For the attention of: Dr. Michael Pollak
N5 1BA London
UNITED KINGDOM
E-mail: michael.pollak@eclipseresearch.eu
Internet address: www.eclipseresearch.eu

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Control Room Equipment Upgrade.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Closed-circuit television apparatus. LB Bromley owns and operates CCTV control rooms for the management and operation of its community safety and highways enforcement activities. The two control rooms are key strategic assets for its community safety partners and highways management functions. A Supplier is required to supply, install and commission equipment to upgrade these two facilities and sustain them into the future.
A Supplier is required to upgrade the equipment in the Council’s central community safety CCTV control room, remote sites and associated equipment in the Parking Enforcement control room. The community safety control room and equipment room occupy a self-contained control room suite with access control and security systems and the Parking Enforcement control room occupies premises elsewhere in the Civic Centre.
The Supplier is to design, supply, install and commission a fully functional CCTV control room systems and connect all of the camera and town centre management systems to it via the private and leased fibre and other transmission networks. Once complete the Supplier is to ensure that the operator workstations are equipped to operate the camera systems, digital recording systems, radios, town centre management equipment and barrier controls, and the associated camera control and recording systems in the Parking Enforcement control room.
In summary, the Supplier is to:
a. Design, supply or re-locate, install, set to work and commission CCTV equipment and systems necessary and sufficient to provide a fully functional community safety CCTV control room that meets the Council’s needs and requirements and to integrate all camera, remote CCTV, radio and town centre management systems connected to the control room.
b. Replace unserviceable and incompatible equipment in the Council’s community safety and parking enforcement CCTV control rooms and at remote sites connected to it to establish fully functional control rooms.
c. The Supplier is to have overall responsibility for project managing the works.
It is likely that the upgrade will commence January 2015 and will last for approximately four months. Please note that commencement date and duration is indicative only and may be varied at the discretion of the Council. Following completion of the upgrade there must be an eighteen (18) months Defects Liabilty for the newly installed equipment.
The Supplier is expected to maintain full monitoring functionality of the Community Safety and Parking Enforcement Control Rooms for the duration of the upgrade.
Please note that the Council has appointed Dr. Michael Pollak at Eclipse Research to facilitate this procurement.

II.1.6)Common procurement vocabulary (CPV)

32231000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 340 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 4 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposit or Parent Company Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Evaluation of the tender will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council’s Contract Procedure Rules and in accordance with the stated criteria.
Tenderers should note that the evaluation of the above criteria for Quality issues etc will also include the operation of minimum score thresholds. If the Tenderer’s proposal receives a score below the required threshold then the bid may not be considered further. (The minimum acceptable score is a requirement to obtain at least half of the available points in any particular area).
It is likely that tenders will be sent to shortlisted providers early to mid September. Please note that this date is indicative only and can be varied at the Council’s discretion.
The Council may make use of the contract for further negotiated arrangements to the extent permissible and in compliance with the relevant Procurement Regulations.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=105947164

GO Reference: GO-2014723-PRO-5836317

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Bromley
Civic Centre, Stockwell Close
BR1 3UH Bromley
UNITED KINGDOM
E-mail: mark.bowen@bromley.gov.uk

Body responsible for mediation procedures

DRS-CIArb on behalf of the Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM
E-mail: padre@bipsolutions.com
Telephone: +44 8452707055
Internet address: http://www.bipsolutions.com/

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Remedies Directive and ‘Alcatel’ mandatory standstill period provide clear and effective procedures for seeking redress in cases where bidders consider contracts have been unfairly awarded. Appeals against the award must be made within a period of 10 days (if contractors have been notified electronically) of the award of contract to the address shown in VI.4.1. Requests for additional de-briefing within the standstill period must be made in writing (which includes fax and email) to the same address. Any such request must be received by the contracting authority no later than midnight of the second day of the standstill period.

VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Bromley
Civic Centre, Stockwell Close
BR1 3UH Bromley
UNITED KINGDOM
Telephone: +44 2083134639

VI.5)Date of dispatch of this notice:

23.7.2014

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