CCTV Digital Upgrade Tender

CCTV Digital Upgrade Tender

The system has developed since initial cameras were installed in 1996 and the Council is looking to fully digitise, upgrade and maintain the service infrastructure including monitoring, storage and recording equipment.

United Kingdom-Chorley: Closed-circuit surveillance system

2015/S 103-186877

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chorley Borough Council
Town Hall, Market Street
Contact point(s): UKD4
For the attention of: Janet Hinds
PR7 1DP Chorley
UNITED KINGDOM
Telephone: +44 1257515151
E-mail: janet.hinds@chorley.gov.uk

Internet address(es):

General address of the contracting authority: www.chorley.gov.uk

Electronic access to information: https://www.the-chest.org.uk

Electronic submission of tenders and requests to participate: https://www.the-chest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Digital Upgrade and Associated Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Chorley Council operates a public space CCTV service consisting of approximately 62 operational CCTV camera locations and a central office based monitoring unit.
The system has developed since initial cameras were installed in 1996 and the Council is looking to fully digitise, upgrade and maintain the service infrastructure including monitoring, storage and recording equipment.
This contract is to supply and provide installation of CCTV equipment on a phased three year programme whilst continuing to service, maintain and repair the existing infrastructure whilst the phased upgrade programme progresses.
The contract term is 36 months and tender submissions will be assessed on the criteria set out in the tender documentation and awarded to the most economically advantageous to the Council. This contract will not be open to other purchasers.

II.1.6)Common procurement vocabulary (CPV)

32235000, 32231000, 35120000, 92222000, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is offered in a single Lot, combining a service and repair element to be provided for existing and future CCTV infrastructure throughout the term of the contract whilst delivering a programme of upgraded and replacement cameras and supporting hardware to fully digitise the Councils public space CCTV system. There are currently approximately 62 operational CCTV cameras in locations across the Borough but with the majority located in Chorley town centre public space. The cameras operate with a variety of fibre optic, IP and microwave transmission technology in use to feed images back to a monitoring suite currently capable of monitoring up to 16 cameras at any one time with a mix of analogue and digital recording capacity.
The Council has developed a phased upgrade and replacement programme for this infrastructure which is detailed in the tender documentation and the successful contractor will be required to implement this programme at the same time as providing a repair and maintenance service which is anticipated to de-escalate over the programme delivery as new infrastructure is brought on stream. The contract term is 36 months and is anticipated to commence on 1.10.2015. Total contract value including all elements of the contract for the full contract period is estimated to be 325 000 GBP.
Estimated value excluding VAT: 325 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserve the right to request a form of guarantee as detailed in the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of financing and payment arrangements will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply the exclusion grounds listed in Article 57 of Directive 2014/24/EU implemented as Regulation 57 of the public Contracts Regulations. Full details of the requirements are included in the tender documentation which can be downloaded from the e-procurement portal ‘The Chest’ at https://www.the-chest.org.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suitability Assessment requirements are included in the tender documentation which can be downloaded from the e-procurement portal ‘The Chest’ at https://www.the-chest.org.uk

Minimum level(s) of standards possibly required: As set out in the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Suitability assessment requirements are included in the tender documentation which can be downloaded from the e-procurement portal ‘The Chest’ athttps://www.the-chest.org.uk

Minimum level(s) of standards possibly required:
As set out in the Tender documents.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.7.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement will be run electronically through the e-procurement portal ‘The Chest’ . In order to access all documentation relating to this procurement, organisations must register (free of charge) on the ‘The Chest’ at https://www.the-chest.org.uk

The tender opening date and time stated at IV 3.8 is the estimated time and date of tender opening.
Electronic ordering and payment will be used. Electronic invoicing will be accepted.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.5.2015

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