CCTV Maintenance Measured Term Contract Glasgow

CCTV Maintenance Measured Term Contract Glasgow

The University has a requirement for a contract for planned and reactive maintenance of the Pelco CCTV system.

United Kingdom-Glasgow: Repair and maintenance services of security equipment

2019/S 055-127121

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Strathclyde
40 George Street, Procurement Department
Glasgow
G1 1QE
United Kingdom
Telephone: +44 1415484450
E-mail: lauren.leitch@strath.ac.uk
NUTS code: UKM82

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CCTV Maintenance Measured Term Contract

Reference number: UOS-11773-2018

II.1.2)Main CPV code

50610000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University has a requirement for a contract for planned and reactive maintenance of the Pelco CCTV system, including its servers, recording systems, cameras and related auxiliary equipment, workstations, video walls and related driver units, direct fibre optic transmission cables and related transmission/receiving equipment, CCTV columns and street pillar boxes including the equipment in the pillar boxes.

The winning contractor may also be asked, from time to time, to install additional CCTV cameras, recorders, workstations, video walls/monitors/displays, cabling and TX/RX equipment to extend the system.

II.1.5)Estimated total value

Value excluding VAT: 839 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

35125300
35121000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

University of Strathclyde City centre based John Anderson Campus, and Cumbernauld based PNDC facility and Inchinnan Based AFRC.

II.2.4)Description of the procurement:

This contract is for the planned and reactive maintenance of Pelco CCTV system, including its servers, recording systems, cameras and related auxiliary equipment, workstations, video walls and related driver units, uninterruptible power supply units, direct fibre optic transmission cables and related transmission/receiving equipment, CCTV columns and street pillar boxes including the equipment in the pillar boxes.

Planned maintenance will consist of quarterly planned visits to carry out functional checks, cleaning, aiming and focusing and firmware updates to all cameras on our system; functional checks, cleans and firmware updates to all server, recorder and workstation equipment; operational and functional checks to all street pillar boxes and columns, TX/RX equipment and auxiliary equipment. Initially this will be carried out in Glasgow city centre John Anderson Campus, Advanced Forming Research Centre (AFRC) based in Inchinnan, Renfrewshire and at the Power Network Demonstration Centre (PNDC) in Cumbernauld.

We have invested in ~20 new cameras to be installed during the first round of maintenance visits to replace existing static fixed view cameras.

The winning contractor may be asked, from time to time, to install additional CCTV cameras, recorders, workstations, video walls/monitors/displays, cabling and TX/RX equipment to extend the system as required.

Where discrete building projects are undertaken within the University which involve elements of CCTV installation, the project may use a specialist contractor to supply and install the CCTV system elements related to that project, however the winning supplier of this contract should be specified as final integrator and commissioning engineer when these elements are added to the central CCTV system. The Andersonian library currently has a discrete CCTV system. This is to be replaced with a new IP CCTV cameras and suitable recording equipment, into the central CCTV system. The Wolfson centre is starting a major refurbishment which will include approximately 24 new CCTV cameras and recording equipment, this will need integrated into the central CCTV system around February 2020. The teaching and learning facility will include approximately 54 new cameras and associated recording equipment, which will require integration around June 2020. There are other large new build projects which are also in the planning stages which will involve significant amounts of CCTV infrastructure over the next 4 years.

The winning bidder must:

1) Experience of installing and maintaining Pelco Videoxpert CCTV systems;

2) Demonstrate a suitable number of fully trained engineers and technicians, trained in CCTV systems with specialist training on Pelco Videoxpert systems and ideally network installations and configuration;

3) Have a quality system, ideally audited to BS EN 9001 or equivalent;

4) Hold membership of SSAIB or NSI NACOSS Gold (for security and CCTV systems) or equivalent;

5) Show relevant experience of working for similar complex organisations, carrying out similar works to this contract, and able to provide reference contacts for those organisations;

6) Demonstrate knowledge and understanding of Health and safety while working in a similar complex environment and demonstrate how you ensure risks are minimised whilst discharging works;

7) Have a call out/job management system with a 24 hour a day/7 day a week helpline as a first point of contact to log faults and engage the contractor to attend site;

8) Respond to call outs within 4 hours of initial call out with a suitably qualified person(s) and equipment to remedy faults within the contractual timescales.

Please refer to the document entitled CCTV Maintenance Measured Term Contract — Guidance on Conditions of Participation attached on PCS-T for guidance on the evaluation of the ESPD and for full evaluation guidance of ESPD questions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This procurement will be conducted through the use of the restricted procedure. All queries about this procurement must be made via the PCS-T messaging system.

The process we will apply will be:

— statements including the specific requirements can be found within Section III.1.1), III.1.2) and III.1.3) of the Contract Notice,

— bidders must pass the minimum standards section of the ESPD (Scotland).

Part III and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored using a 0-4 scoring convention:

0 = unacceptable,

1 = poor,

2 = acceptable,

3 = good,

4 = excellent.

Bidders are advised that this is the basic scoring convention and should refer to the document attached within PCS-T entitled CCTV Maintenance Measured Term Contract — Guidance on the conditions of participation for the full scoring convention for each question within Section C Part IV.

The responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland).

Question: 4C.1.2 70 %, 4C.6 30 %.

It is anticipated that the 5 highest scoring bidders will be invited to Stage 2 ITT.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to these statements when completing Section 4B of the ESPD (Scotland).

Statement for 4B 1.1:

Bidders will be required to have an average yearly turnover of a minimum of 1 678 000 GBP for the last 3 years.

Statement for 4B 3:

When turnover is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Statement for 4B 5.1-5.3:

It is the requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 5 000 000 GBP,

— product liability insurance = 5 000 000 GBP,

— motor vehicle insurance = statutory requirement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2

Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of this OJEU Contract Notice.

4C.6

Bidders will be required to confirm that they and/or service provider have the following relevant educational and professional qualifications:

— NACOSS (Gold or Silver) and/or SSAIB membership specifically for CCTV and electronic security or equivalent.

4C.10

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion (i.e. percentage) of the contract that you intend to subcontract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

These will be detailed within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/04/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Standard statements:

Exclusion grounds:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Please refer to the attachment entitled CCTV Maintenance Measured Term Contract — Guidance on the conditions of participation for guidance on completion of Stage 1 which can be found on Public Contracts Scotland Tender within the general supplier attachment area; bidders are advised to read this document thoroughly prior to completing a response.

Statement for ESPD Question 4D.1:

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), health and safety procedures;

2) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BSOHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Please refer to the attachment entitled Contract Notice additional information for full details.

Award Criteria Stage 2 Invitation to Tender (ITT):

The price/quality split for Stage 2 ITT will be 50 % Price/50 % Quality. The following scoring mechanism will be applied to the quality evaluation.

The award criteria questions and weightings will be published in the ITT.

The scoring convention for award criteria will be as follows:

— 0 = Unacceptable: nil or inadequate response. Fails to demonstrate an ability to meet the requirement,

— 1 = Poor: response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled,

— 2 = Acceptable: response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas,

— 3 = Good: response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled,

— 4 = Excellent: response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12688

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Under this procurement the contractor will be required to support “Strathclyde Commitment” economic and social regeneration objectives clauses. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

Details on the community benefits process shall be detailed within Stage 2 of this process.

(SC Ref:570828)

VI.4)Procedures for review

VI.4.1)Review body

University of Strathclyde
40 George Street, Procurement Department
Glasgow
G1 1QE
United Kingdom
Telephone: +44 1415484450Internet address: http://www.strath.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/03/2019

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