CCTV Maintenance Services for Broxtowe Borough Council

CCTV Maintenance Services for Broxtowe Borough Council

Preventative maintenance of cameras and CCTV Control Room; Responsive maintenance to faults with cameras and CCTV Control Room; Installation, removal and redeployment of cameras.

United Kingdom-Nottingham: Closed circuit television services

2015/S 017-027139

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk

Internet address(es):

General address of the contracting authority: www.broxtowe.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA5263

Further information can be obtained from: Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: www.broxtowe.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotteirll
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: www.broxtowe.gov.uk

Tenders or requests to participate must be sent to: Broxtowe Borough Council
Council Offices, Foster Avenue, Beeston
For the attention of: Democratic Services Officer
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
Internet address: www.broxtowe.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Newark and Sherwood District Council

Ashfield District Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Nottinghamshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This ITT is for the contract with the Council/s for the provision of CCTV Maintenance Services, specifically:
— Preventative maintenance of cameras and CCTV Control Room;
— Responsive maintenance to faults with cameras and CCTV Control Room;
— Installation, removal and redeployment of cameras;
— Possible procurement of capital equipment;
— Possible relocation of CCTV Control Room.
Broxtowe Borough Council and Newark and Sherwood District Council currently share a CCTV Control Room resource and have decided to contract out the CCTV Maintenance Services collaboratively. There is also the potential of Ashfield District Council joining the contract in the future.

II.1.6)Common procurement vocabulary (CPV)

92222000, 32231000, 32234000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Option to extend on an annual basis for a further 3 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 12.5.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if as contract is awarded to a consortium then the Contracting Authority may require the consortium to form a legal entity before entering into a contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in the tender documents which can be obtained from the address in section I.1).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in the tender documents which can be obtained from the address in section I.1).
Minimum level(s) of standards possibly required: The qualification criteria are set out in the tender documents which can be obtained from the address in section I.1).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The qualification criteria are set out in the tender documents which can be obtained from the address in section I.1).
Minimum level(s) of standards possibly required:
The qualification criteria are set out in the tender documents which can be obtained from the address in section I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCTV2015
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.3.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

13.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Possibly October 2016.
VI.2)Information about European Union funds

VI.3)Additional information

1) The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
2) The right is reserved not to proceed or not to award a contract for the whole or part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
3) Contractor must be committed to properly resourcing all stages of the Project
(MT Ref:147211).
I.1) Name, addresses and contact point(s):
Electronic access to information: Sent by e-mail.
Electronic submission of tenders and requests to participate: Request by e-mail.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from theCouncil before the contract is entered into. Such information should be requested from the address stated in section I.1) above. If an appeal regarding the award of Contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 no 5) as amended by the Public Contracts (Amendments) Regulations 2009 (SI 2009 No 2992) and The Public Procurement (Miscellaneous Amendments) Regulations 2011 provide for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.1.2015

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