CCTV Maintenance Tender for Ealing Council

CCTV Maintenance Tender for Ealing Council

1. A single supplier framework for the reactive and planned preventative maintenance of the CCTV assets. 2. A multiple supplier framework for the future supply of CCTV equipment.

United Kingdom-London: Electrical machinery, apparatus, equipment and consumables; lighting

2015/S 015-022989

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Ealing
Perceval House, 14-16 Uxbridge Road, Ealing
For the attention of: Oliver Martin
W5 2HL London
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

Further information can be obtained from: Oliver Martin
London Borough of Ealing, Perceval House, 14-16 Uxbridge Road
For the attention of: Oliver Martin
W5 2HL Ealing
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Oliver Martin
London Borough of Ealing, Perceval House, 14-16 Uxbridge Road
For the attention of: Oliver Martin
W5 2HL Ealing
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

Tenders or requests to participate must be sent to: Oliver Martin
London Borough of Ealing, Perceval House, 14-16 Uxbridge Road
For the attention of: Oliver Martin
W5 2HL Ealing
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Oliver Martin
Perceval House, 14-16 Uxbridge Road
W5 2HL Ealing
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Maintenance and Infrastructure Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The London Borough of Ealing for itself and on behalf of the London Boroughs of Hounslow and Islington is seeking to invite competitive tenders for:
1. A single supplier framework for the reactive and planned preventative maintenance of the CCTV assets.
2. A multiple supplier framework for the future supply of CCTV equipment and associated infrastructure works.
The requirement will include Public Space Community Safety CCTV, Housing CCTV, Traffic/Parking Enforcement CCTV and associated equipment/services.
Prospective bidders will be required to have a track record of providing CCTV maintenance and infrastructure projects in similar public sector environments. Additionally as the works will need to be carried out in public areas and near the highway, bidders will be asked about their experience of working in similar environments.
The aims of this project.
There are three aims for this project:
— To ensure CCTV systems remain fit for purpose and operational for the use of all stakeholders.
— By expanding and upgrading our CCTV system, we aim to build a CCTV service capable of delivering on the commitments made by the Council to residents, visitors and employees of the borough.
— To enhance and increase the capacity of the systems to deliver better services to our existing CCTV users and to allow the Enforcement of traffic contraventions.
The Project Objectives
The objectives of the project are as follows:
— To ensure all CCTV assets are maintained to fulfil their operational requirement, at their optimum performance and within the required legislative parameters.
— To install and operate the most modern leading edge, efficient, cost effective and environmentally friendly CCTV systems that will be seen as a reference point for others in this field.
— To achieve alignment and integration of need for all our stakeholders and other third party providers or consumers as required.
Requirements
Whilst we are unable at this stage of the procurement process to provide detailed specifications, prospective bidders must be able to demonstrate a track record of the following:
— Maintaining CCTV systems including various camera technologies, transmission systems (IP wireless, fibre) various command and control systems and digital recording systems.
— Planning, installing and commissioning CCTV systems and infrastructure in similar public sector environments utilising various transmission and camera technologies.
— Integrating new CCTV systems into existing CCTV infrastructures similar to those described previously.
— Undertaking, Civil engineering works, works at height and works in listed buildings in similar public sector environment.
— System testing and commissioning and the development of operational and maintenance materials for similar facilities within a public sector environment.

II.1.6)Common procurement vocabulary (CPV)

31000000, 35000000, 50000000, 32231000, 32234000, 32235000, 32323300, 32323000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Ealing intends to run a tender for the first call off at the same time as running the main tender.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: CCTV Maintenance

1)Short description

This comprises a specification for a schedule of rates for a maintenance response service for cameras,the control room, communications/ server room, remote sites, radio equipment, help points and wireless networks. This will be awarded to one supplier.

2)Common procurement vocabulary (CPV)

31000000, 35000000, 50000000, 51000000, 32231000, 32234000, 32235000, 32323300, 32323000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Infrastructure Works

1)Short description

This will include a specification for a schedule of rates for all new camera sites, system upgrades or control room enhancement, relocations, integrations and building works associated with CCTV. This will be awarded to circa three suppliers (a principal supplier and two others).These contracts will be accessible to all council departments, but will mainly benefit SaferCommunities, Housing, Parking Services, FM, Envirocrime, Parks and Transport. They will also be made available to other London Boroughs as detailed in this report.

2)Common procurement vocabulary (CPV)

31000000, 35000000, 50000000, 51000000, 32231000, 32234000, 32235000, 32323300, 32323000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value,date and site of the works and shall specify whether they were carried out according to the rules oft he trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years,with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established,subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request;
(ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards. Minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1107
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.2.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.4.2015 – 16:00

Place: UNITED KINGDOM

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is being run through Ealing Council’s e-procurement system (ProContract). All of the information and documentation relating to this contract will be stored on-line in ProContract. All expressions of interest/requests for information/tender submissions should be made via ProContract. To do this you will need to register at the web address below and then express an interest in this opportunity. You will then be able to obtain all relevant information/send any requests you have/submit your proposal via the system. https://londontenders.orgRequest to participate must be made and the completed PQQ questionnaire must be returned by 11.2.2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Oliver Martin
Perceval Hosue, 14-16 Uxbridge Road
W5 2HL Ealing
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

Body responsible for mediation procedures

Oliver Martin
Perceval Hosue, 14-16 Uxbridge Road
W5 2HL Ealing
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Oliver Martin
Perceval Hosue, 14-16 Uxbridge Road
W5 2HL Ealing
UNITED KINGDOM
E-mail: martinol@ealing.gov.uk

VI.5)Date of dispatch of this notice:

18.1.2015

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