CCTV Monitoring and Maintenance Tender – London

CCTV Monitoring and Maintenance Tender – London

Lot 1: CCTV Monitoring Service; Lot 2: CCTV Maintenance Service.

United Kingdom-Bromley: Closed circuit television services

2018/S 142-324736

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Bromley
Bromley Civic Centre, Stockwell Close
Bromley
BR1 3UH
United Kingdom
Telephone: +44 2084617530
E-mail: procurement@bromley.gov.uk
NUTS code: UKJ4
Internet address(es):Main address: http://www.bromley.gov.uk/

Address of the buyer profile: http://www.bromley.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.londontenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CCTV — Monitoring and Maintenance

Reference number: DN345301

II.1.2)Main CPV code

92222000

II.1.3)Type of contract

Services

II.1.4)Short description:

The following CCTV Services are being procured via a restricted tendered route under the following Lots:

Lot 1: CCTV Monitoring Service;

Lot 2: CCTV Maintenance Service.

The tender opportunity will be run electronically through the London Tenders Portal and suppliers will need to register their company with the portal as soon as possible (if they have not already done so) atwww.londontenders.org to ensure they are able to access and submit the relevant documents online. All applications must be made through the London Tenders Portal only and not to the Contact Details contained within this Notice.

II.1.5)Estimated total value

Value excluding VAT: 5 050 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

CCTV Monitoring Service

Lot No: 1

II.2.2)Additional CPV code(s)

35120000
92222000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

The Council owns a hybrid (digital and analogue) community safety CCTV control room that is staffed, managed and operated 24-hours 365 days a year by an externally contracted company, who employ SIA licensed officers to meet their contractual obligations.

The control room monitors 85 town centre cameras, 10 of which are shared with the separate bus lane enforcement CCTV control room; 75 car park cameras and a variable number (20, currently) of relocatable cameras. The car park CCTV cameras are provided in order to provide a safe environment for residents and they contribute as one of the necessary criteria for Bromley to achieve the Park Mark classification as provided by the Police.

The operators are highly trained and qualified to monitor activity and incidents 24 hours a day, 7 days a week, and they are experienced in working with the Police, other partners and emergency services, assisting with an integrated approach to crime management and close liaison with key emergency services.

As well as CCTV monitoring, other services are provided, for instance: the operation of the Bromley High Street traffic barrier and intercom, monitoring the town centre radio system, car park security, and supporting special events including sports and carnivals.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 2 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2024
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract may be extended for 4 years (1.4.2024 — 31.3.2028) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

CCTV Maintenance Service

Lot No: 2

II.2.2)Additional CPV code(s)

35120000
92222000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

The Council requires a Supplier to repair and maintain its CCTV control rooms at the Civic Centre and cameras and associated equipment installed at various locations around the borough. The contract will provide for the routine servicing of equipment and installations, an emergency call-out and breakdown repair service and the installation of new / replacement items of equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 2 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2024
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This contract may be extended for 4 years (1.4.2024 — 31.3.2028) at the Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Any selection of tenderers will be based solely on the criteria set out for the procurement. Evaluation of the tender will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council’s Contract Procedure Rules and in accordance with the stated criteria. Tenderers should note that the evaluation of the above criteria for Quality issues etc. will also include the operation of minimum score thresholds. If the Tenderer’s proposal receives a score below the required threshold then the bid may not be considered further.

An indicative use of this model can be downloaded from the Council’s website at http://www.bromley.gov.uk/info/200095/tenders_and_contracts/265/submitting_tenders

Prospective contractors are advised that the documents issued at this time in conjunction with the OJEU Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/07/2018

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