CCTV Monitoring Tender Bournemouth

CCTV Monitoring Tender Bournemouth

The Provision of Monitoring Services for the CCTV Control Room and Mobile Patrol of Car Parks.

United Kingdom-Bournemouth: Security services

2015/S 167-304940

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Contact point(s): Strategic Procurement Team
BH2 6DY Bournemouth
UNITED KINGDOM
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk

Internet address(es):

General address of the contracting authority: www.bournemouth.gov.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The Council of the Borough of Bournemouth
www.supplyingthesouthwest.org.uk
BH2 6DY Bournemouth
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Council of the Borough of Bournemouth
www.supplyingthesouthwest.org.uk
BH2 6DY Bournemouth
UNITED KINGDOM

Tenders or requests to participate must be sent to: The Council of the Borough of Bournemouth
www.supplyingthesouthwest.org.uk
BH2 6DY Bournemouth
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Monitoring Services for the CCTV Control Room and Mobile Patrol of Car Parks.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bournemouth Borough Council is looking to appoint the services of a company to operate our CCTV System Control Room Monitoring Services from the CCTV control room which is located in Dorset Police Divisional Headquarters at Madeira Road, Bournemouth. We are looking for a supplier to manage the CCTV control room staff as well as staff carrying out mobile patrols of the Council’s car parks.
The Supplier is to supply properly trained, licensed and accredited CCTV monitoring staff in line with the requirements of the Private Security Industry Act 2001 (‘the PSIA’) and comply with future legislative requirements regarding the licensing of operators to operate public space surveillance systems to be located at the Councils CCTV facility. The supervisory or management provision of the CCTV monitoring staff and service will be carried out by the Supplier outside of the monitoring requirement.
The Supplier is to supply trained, licensed and accredited static or door supervisor staff who will also hold a CCTV (PSS) operator qualification in-line with the requirements of the Private Security Industry Act 2001.The purpose of this post is to supply a deterrent security service in the Council Car Parks and Buildings in accordance with schedules provided by Bournemouth Council.
The Contractor must ensure that the required staffing levels are maintained at all times and staff resources or contingencies must be sufficient to enable this. Should further monitoring be required on a short-term basis then the staff will be supplied at the tendered hourly rate.
TUPE does apply to this contract.

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk where you will be able to download the tender documents which provide further details on the service requirement.

II.1.6)Common procurement vocabulary (CPV)

79710000, 79700000, 35120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The length of the contract will be for 3 years with the option to extend for a further 2 years. Therefore, if all extensions were taken the full term of the contract would be 5 years. The start date of the contract will be 4.2.2016.
The approximate value of the contract is estimated to be up to 1 541 000 GBP over a 5 year contract (3 years with a possible 2 year extension). These figures are for guidance only and the Council does not guarantee this value of business over the period of the contract. The Council reserves the right to amend the service level required.
The contract value has been set on the OJEU PIN and Contract Notice at a value of 2 200 000 GBP as it may be that further CCTV monitoring will be required during the length of the contract which will require an increase in service. It will be expected that any extra service required over the length of the contract will be in line with the tendered costs from the successful supplier. There is no guarantee that further CCTV will require monitoring during the length of the contract.
The Council reserve the right to amend the number of CCTV cameras, whether by expanding its monitoring client base (including both private and public organisations) or by increasing/decreasing its CCTV cameras without affecting the monitoring and mobile patrol specification.
The Council reserve the right to amend the level of monitoring hours and mobile patrol by 30 % providing 3 months notice is given to the contractor without affecting the scheduled hourly tendered rate or incurring costs to the Council.
Estimated value excluding VAT:
Range: between 500 000 and 2 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The prospective agreement is for a period of 3 years with the potential of a further 2 year extension (therefore potential 5 years in total, however the Council is under no obligation to utilise this extension).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require guarantees and performance bonds or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Council. The Council shall require the group to form a legal entity or to undertake joint and several liability before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

Minimum level(s) of standards possibly required: Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

Minimum level(s) of standards possibly required:

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 15

Objective criteria for choosing the limited number of candidates: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WBC-L98NO6

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 93-167200 of 15.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.9.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: All tenders are sealed electronically and electronically opened by the Council’s Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36-60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM
E-mail: procurement@bournemouth.gov.uk
Telephone: +44 1202451417
Internet address: www.supplyingthesouthwest.org.uk

Body responsible for mediation procedures

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM
E-mail: procurement@bournemouth.gov.uk
Telephone: +44 1202451417
Internet address: www.supplyingthesouthwest.org.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM
E-mail: procurement@bournemouth.gov.uk
Telephone: +44 1202451417
Internet address: www.supplyingthesouthwest.org.uk

VI.5)Date of dispatch of this notice:

26.8.2015

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