CCTV Repairs and Maintenance for Cheshire West and Chester

CCTV Repairs and Maintenance for Cheshire West and Chester

The key components of the contract are – Dedicated Engineer to work 2 x 8 hour days per week / 52 weeks of the year. Full annual performance tests on the CCTV equipment.

United Kingdom-Chester: Miscellaneous repair and maintenance services

2015/S 133-245922

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire West and Chester
HQ, 58 Nicholas Street
For the attention of: Mrs Debbie Pitcher
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244976943
E-mail: debbie.pitcher@cheshirewestandchester.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cheshirewestandchester.gov.uk/

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: The Chest
Contact point(s): The Chest
For the attention of: Debbie Pitcher
CH1 2NP
UNITED KINGDOM
Telephone: +44 1244976943
E-mail: debbie.pitcher@cheshirewest.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
Contact point(s): The Chest
CH1 2NP
UNITED KINGDOM
Telephone: +44 1244976943
E-mail: debbie.pitcher@cheshirewest.gov.uk

Tenders or requests to participate must be sent to: The Chest
Contact point(s): The Chest
CH1 2NP
UNITED KINGDOM
Telephone: +44 1244976943
E-mail: debbie.pitcher@cheshirewest.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Repairs and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide CCTV repairs and maintenance.
The key components of the contract are
— Dedicated Engineer to work 2 x 8 hour days per week / 52 weeks of the year.
— Full annual performance tests on the CCTV equipment.
— Full Asset Inventory within first 3 months of the new contract.
— Routine preventative maintenance of all Scheme Equipment.
— Strategic advice on the planning of new installations or the refresh/upgrade of existing installations.
— Emergency call out 24/7.

II.1.6)Common procurement vocabulary (CPV)

50800000, 50600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CCTV repairs and maintenance.
3 year contract with opportunity to extend by 2 years (1+1).

II.2.2)Information about options

Options: yes
Description of these options: Option to extend by 2 years (1+1).
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

An independent financial check will be carried out using Dunn & Bradstreet. Companies scoring a 3 or 4 will be asked to supply further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Appropriate courses of training or accreditation and experience for the Dedicated Engineer and any other person directly supervising the Services shall mean having taken and passed CCTV installation skills courses to City and Guilds/NVQ/BTEC Level 3 or equivalent, preferably to HNC/HND level, together with a minimum 3 years practical CCTV experience and including the knowledge and application of Rotakin ISO/IEC 27001 and ISO/IEC 27002.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1336
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.8.2015 – 09:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.8.2015 – 10:15
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years, or 4 / 5 years should option to extend be used.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Cheshire West and Chester Council use an e-tendering portal — The Chest www.the-chest.org.uk Anyone wishing to bid for this contract should be registered on The Chest and register their interest in this contract. Then they can download the documentation. All questions and tender response should be directed through The Chest.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This procurement is carried out under the 2015 Procurement Regulations and a standstill of 10 days will be applied.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Head of Governance
HQ, 58 Nicholas Street
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244976943

VI.5)Date of dispatch of this notice:

9.7.2015

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