CCTV Security Tender Chesterfield

CCTV Security Tender Chesterfield

CCTV Lot 1a Installation, CCTV Lot 1b Maintenance, Door access and control Lot 2a Installation, Door Access and control Lot 2b Maintenance.

United Kingdom-Chesterfield: Security equipment

2014/S 243-428176

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
For the attention of: Joan Talbot
S44 5BL Chesterfield
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
For the attention of: Joan Talbot
S44 5BL Chesterfield
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/noecpc/aspx/Home

Tenders or requests to participate must be sent to: Chesterfield Royal Hospital NHS Foundation Trust
For the attention of: Joan Talbot
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/noecpc/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Closed Circuit Television Systems, Door Access and Control Systems and Intruder Alarms.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CCTV Lot 1a Installation,
CCTV Lot 1b Maintenance,
Door access and control Lot 2a Installation,
Door Access and control Lot 2b Maintenance,
Intruder Alarms Lot 3a Installation,
Intruder Alarms Lot 3b Maintenance,
For all elements the contract is for 3 years, plus option to renew for a further 2 years.
Contractors may bid on 1 or more or all lots.

1. Register your company on the eSourcing portal this is only required once Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register Enter your correct business and user details Note your user-name will be the email address you have entered you will also then shortly receive an email confirmation.

2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop down options
3. Express Interest in the tender you are interested in Select Express Interest within the Tender Details located at the bottom of the synopsis. On doing so you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to My Tenders and selecting View Details.
4. Responding to the tender There will be a tab allocated to any tender stage e.g. PQQ and or ITT. Under the My Tender Return area you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the Correspondence function to communicate with the buyer and seek any clarification any clarifications will be found within the Clarifications tab. Note the deadline for completion then follow the on-screen instructions to complete and submit your response. There may be a mixture of on-line and off-line actions for you to perform there is detailed on-line help available.
You must then submit your reply using the Submit Response button at the bottom of the page. If you require any further assistance please consult the on-line help or contact the In tend Support Desk. Alerts will be sent to your request email addresses when any correspondence alterations or clarifications are issued.
The standards and criteria are available in the PQQ ITT documents available as indicated above.

II.1.6)Common procurement vocabulary (CPV)

35121000, 35125300, 44521110, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CCTV Lot 1a Installation,
CCTV Lot 1b Maintenance,
Door access and control Lot 2a Installation,
Door Access and control Lot 2b Maintenance,
Intruder Alarms Lot 3a Installation,
Intruder Alarms Lot 3b Maintenance,
For all elements the contract is for 3 years, plus option to renew for a further 2 years.
Contractors may bid on 1 or more or all lots.
Estimated value excluding VAT:
Range: between 1 000 and 95 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1a CCTV System Installation

1)Short description

Chesterfield Royal Hospital NHS Foundation Trust requires a contract to provide services for CCTV Lot 1a Installation.
The contract is for 3 years, plus option to renew for a further 2 years.
The existing system comprises, in its basic form:
Cameras (approximately 120),
Street Boxes,
Poles and Towers,
Pan and Tilt Units,
Control Room Equipment,
Monitors,
Other CCTV related equipment.
The main CCTV front end control system is manufactured by Synectics, comprising a Synergy system. This is an IP ready front end system, however, currently all cameras are analogue connected via encoders.
All contractors must be familiar with, capable and competent to operate CCTV systems as the above. Such systems must be maintained in accordance with the relevant European and British Standards and the National Security Institute (NSI) Code of Practise for the Design Installation and Maintenance of CCTV systems. The maintenance of the CCTV system and any equipment replacement/installation arising out of the maintenance contract must be by an NSI Gold accredited company.
The Trust uses the CCTV system to detect and deter crime. Therefore it is essential that the CCTV system is installed correctly, fully operational and fit for purpose.

2)Common procurement vocabulary (CPV)

32235000, 32323500

3)Quantity or scope

Estimated value excluding VAT:
Range: between 6 000 and 8 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: 1b CCTV System Maintenance

1)Short description

Chesterfield Royal Hospital NHS Foundation Trust requires a contract to provide services for CCTV Lot 1b maintenance.
The contract is for 3 years, plus option to renew for a further 2 years.
The system comprises, in its basic form:
Cameras (approximately 120),
Street Boxes,
Poles and Towers,
Pan and Tilt Units,
Control Room Equipment,
Monitors,
Other CCTV related equipment,
The main CCTV front end control system is manufactured by Synectics comprising a Synergy system. This is an IP ready front end system, however, currently all cameras are analogue connected via encoders. There are a small number of standalone systems. Full information on the extent of the system will be issued with the ITT.
All contractors must be familiar with, capable and competent to operate CCTV systems as the above. Such systems must be maintained in accordance with the relevant European and British Standards and the National Security Institute (NSI) Code of Practise for the Design Installation and Maintenance of CCTV systems. The maintenance of the CCTV system and any equipment replacement/installation arising out of the maintenance contract must be by an NSI Gold accredited company.
The Trust uses the CCTV system to detect and deter crime. Therefore it is essential that the CCTV system is fully operational and fit for purpose.

2)Common procurement vocabulary (CPV)

50324100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Lot 2a Door Access System Installation

1)Short description

Chesterfield Royal Hospital NHS Foundation Trust requires a contract to provide services for door access and control Lot 2b maintenance.
The contract is for 3 years, plus option to renew for a further 2 years.
The system comprises in its basic form an assa arx access 9000 system currently using Solicard readers manufactured and distributed in the UK by. The system is networked via the Trusts network lan wan systems. The system operates using iso standard size Hi-Co magnetic card.
There are approximately 32 intercom systems some linked with the door access system some with CCTV wall stations and intercom handsets. The contractor must be able to provide installation services of this nature.
Full information on the extent of the system will be issued with the ITT.
All contractors must be familiar with capable and competent to operate and install to door access systems as the above such systems must be maintained in accordance with all the relevant European and British Standards and the National Security Institute NSI Code of Practise for the Design Installation and Maintenance of Access Control Systems The maintenance of the door access system and any equipment replacement installation arising out of the maintenance contract must be by an NSI Gold accredited company.
The purpose of the door access system is to provide controlled entry to the Trusts building and emergency lock-down. It is a Trust requirement that as well as taking into account all the relevant standards, building control and fire officer requirements the system, including all electronic locking devices, associated hardware and any power door operators should be designed and installed as discretely as possible.

2)Common procurement vocabulary (CPV)

44521110, 50700000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 6 000 and 8 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Lot 2b Door Access System Maintenance

1)Short description

Chesterfield Royal Hospital NHS Foundation Trust requires a contract to provide services for door access and control Lot 2b maintenance.
The contract is for three years, plus option to renew for a further 2 years.
The system comprises, in its basic form an assa arx access 9000 system, currently using Solicard readers manufactured and distributed in the UK by assa abloy. The system is networked via the Trusts network lan wan systems. The system operates using ISO standard size Hi-Co magnetic card.
There are approximately 32 intercom systems, some linked with the door access system, some with CCTV, wall stations and intercom handsets.
Full information on the extent of the system will be issued with the ITT.
All contractors must be familiar with familiar with capable and competent to operate and install to door access systems as the above. Such systems must be maintained in accordance with all the relevant European and British Standards and the National Security Institute nsi Code of Practise for the Design Installation and Maintenance of Access Control Systems. The maintenance of the door access system and any equipment replacement/installation arising out of the maintenance contract must be by an nsi Gold accredited company.
The purpose of the door access system is to provide controlled entry to the Trusts building and emergency lock-down. It is a Trust requirement that as well as taking into account all the relevant standards, building control and fire officer requirements the system, including all electronic locking devices, associated hardware and any power door operators, should be designed and installed as discretely as possible.
During the life of the contract options may be explored for replacement or upgrading of certain parts of the system, which may affect maintenance requirements of the system.
Contractors are informed that the Trust currently employs a skilled joiner who acts as lead person, during normal working hours only, on door access system faults.

2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Lot 3a Intruder Alarm Installation

1)Short description

Chesterfield Royal Hospital NHS Foundation Trust requires a contract to provide services for intruder alarms Lot 3a installation.
The contract is for three years, plus option to renew for a further 2 years.
In its basic form intruder alarms currently comprise 20 Stand-alone systems, with various panel manufacturers but the majority of which have autodial facility to the Trusts switchboard. There are no remotely ie off site monitored systems and it is not envisaged installation services encompassing this will be required. During the life of this contract installation services may be required to either add to existing systems or install new systems, but no guarantee of this work can be given.
All contractors must be familiar with and be capable and competent to operate and install intruder alarm systems as the above. Such systems or replacement components in them must be supplied installed and commissioned in accordance with the relevant European and British Standards and National Security Institute nsi guidance. The installation of the intruder alarm system must be by an nsi Gold accredited company.
The Trust uses the intruder system to detect and deter crime. Some systems are critical to the Trust achieving statutory provisions regarding data protection. Therefore it is essential that the system is fully operational and fit for purpose.
Engineers codes for any installed system must be deposited with the Trust.
There will be certain key performance indicators (KPIs) for each contract. The area which these will relate to will be identified within the ITT.
Hereto the Trust has been able to invest in its Estate. This has included major and minor extension and refurbishment projects, and additional installations. The latter has ranged from single to multiple installations. There will be a requirement for the contractor to be able to undertake this work, though no guarantee can be given regarding the quantity of work.

2)Common procurement vocabulary (CPV)

45312200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 and 500 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 6Lot title: Lot 3b Intruder Alarm Maintenance

1)Short description

Chesterfield Royal Hospital NHS Foundation Trust requires a contract to provide services for intruder alarms Lot 3b maintenance.
The contract is for three years, plus option to renew for a further 2 years.
In its basic form intruder alarms comprise 20 Stand-alone systems, with various panel manufacturers, including Menvier, Honeywell and Europlex. The majority have autodial facility to the Trusts switchboard, via the internal telephone system. There are no remotely ie off site monitored systems. Further system information will be issued with the ITT.
All contractors must be familiar with and be capable and competent to operate and install and maintain intruder alarm systems as the above. Such systems or replacement components in them must be supplied, installed and commissioned in accordance with the relevant European and British Standards and National Security Institute nsi guidance. The maintenance of the intruder alarm system and any equipment replacement/installation arising out of the maintenance contract must be by an NSI Gold accredited company.
The Trust uses the intruder system to detect and deter crime. Some systems are critical to the Trust achieving statutory provisions regarding data protection. Therefore it is essential that the system is fully operational and fit for purpose.
The Trust does not have access to any engineers codes. The new contract will require all up to date engineers codes to be deposited with the Trust.
During the life of the contract options may be explored for replacement or upgrading of certain parts of the system which may affect maintenance requirements of the system.

2)Common procurement vocabulary (CPV)

50800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 and 1 500 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. Register your company on the eSourcing portal this is only required once Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register Enter your correct business and user details Note your user-name will be the email address you have entered you will also then shortly receive an email confirmation.

2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop down options.
3. Express Interest in the tender you are interested in Select Express Interest within the Tender Details located at the bottom of the synopsis. On doing so you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to My Tenders and selecting View Details.
4. Responding to the tender There will be a tab allocated to any tender stage e.g. PQQ and or ITT. Under the My Tender Return area you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the Correspondence function to communicate with the buyer and seek any clarification any clarifications will be found within the Clarifications tab. Note the deadline for completion then follow the onscreen instructions to complete and submit your response. There may be a mixture of on-line and off-line actions for you to perform there is detailed on-line help available.
You must then submit your reply using the Submit Response button at the bottom of the page. If you require any further assistance please consult the on-line help or contact the In tend Support Desk. Alerts will be sent to your request email addresses when any correspondence alterations or clarifications are issued.
The standards and criteria are available in the PQQ ITT documents available as indicated above.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CRH 00493

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. Register your company on the eSourcing portal this is only required once Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register Enter your correct business and user details Note your user-name will be the email address you have entered you will also then shortly receive an email confirmation.

2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop down options.
3. Express Interest in the tender you are interested in Select Express Interest within the Tender Details located at the bottom of the synopsis. On doing so you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to My Tenders and selecting View Details.
4. Responding to the tender There will be a tab allocated to any tender stage e.g. PQQ and or ITT. Under the My Tender Return area you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the Correspondence function to communicate with the buyer and seek any clarification any clarifications will be found within the Clarifications tab. Note the deadline for completion then follow the on-screen instructions to complete and submit your response. There may be a mixture of on-line and off-line actions for you to perform there is detailed on-line help available.
You must then submit your reply using the Submit Response button at the bottom of the page. If you require any further assistance please consult the on-line help or contact the In tend Support Desk. Alerts will be sent to your request email addresses when any correspondence alterations or clarifications are issued.
The standards and criteria are available in the PQQ ITT documents available as indicated above.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.12.2014

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