CCTV Tender Cardiff

CCTV Tender Cardiff

Currently there are 128 analogue CCTV cameras. The creation of a CCTV control room in Willcox House (Dunleavy Drive) and the addition of 28 further cameras forms one of the key outputs from this project.

United Kingdom-Cardiff: Closed-circuit television cameras

2014/S 156-280950

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning and Procurement
For the attention of: Dean Corbisiero
CF10 4UW Cardiff
Telephone: +44 2920872270

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
Telephone: +44 2920872270
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Please go to the Cardiff Council eProcurement Portal as detailed below
CF10 4UW Cardiff
Telephone: +44 2920873732
Internet address:

Tenders or requests to participate must be sent to: Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Full instructions will be provided in the the tender documents
CF10 4UW Cardiff
Telephone: +44 2920873732
Internet address:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

CCTV Alarm Receiving Centre.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The City & County of Cardiff.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The City of Cardiff Council is developing an Alarm Receiving Centre which will facilitate the development of a range of services for the benefit of the citizens and those working and visiting the city. The services provided within the centre will include CCTV monitoring & remote concierge services to a number of council owned accommodation units, lone worker services, and other control room functions. We wish to identify a partner who can develop the infrastructure and facilities required to deliver this high quality provision including the adaptations and refit of the centre, developing and providing the relevant network and technology solutions including data storage and maintenance. City of Cardiff Council has ten residential blocks within scope of this project, nine of which have stand-alone CCTV systems. Currently, data is recorded locally at each site on a digital video recorder (DVR) but footage is only viewed when an incident is reported so much of the low level anti-social behaviour goes unseen.
To support the wider Anti-Social and Community Cohesion Agendas, The City of City of Cardiff Council is looking to replace the current CCTV operating model for its residential blocks. Funding has been identified for this project to support of City of City of Cardiff Council’s key strategic outcomes:
— People in Cardiff have a clean, attractive and sustainable environment,
— People in Cardiff are safe and feel safe,
— Cardiff is a great place to live, work & play,
— Cardiff is a fair, just and inclusive society.
The vision is to amalgamate a range of monitoring services across the city to create a ‘remote’ concierge by centralising the service in a 24/7 Council building instead of working from a range of sites across the city. In this model, camera footage from the blocks will be viewed in real time and recorded at a quality level admissible in court. A successful operation would be one that allows staff to be more effectively managed whilst allowing all available resources to be coordinated during an incident. Importantly this ‘remote concierge service would be accessible to all residents in the blocks within scope of this project.
Currently there are 128 analogue CCTV cameras. The creation of a CCTV control room in Willcox House (Dunleavy Drive) and the addition of 28 further cameras forms one of the key outputs from this project.
All relevant tender documentation can be found by accessing the Council’s eProcurement portal PROACTIS and registering an interest in this opportunity.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 950 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 30 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please note: A consortium bid which is awarded a contract must form a legal entity before entering into the contract or each member is jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Invitation to Tender for any relevant conditions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 66-112965 of 3.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.9.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

12.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.9.2014 – 12:00



Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This procurement exercise is being conducted as a full electronic tender via the Councils new e-tendering portal Proactis.

The Proactis portal can be found at where providers may register their interest, complete the online tender forms , download and then upload the completed relevant documents. The tender reference number for this opportunity is as follows: ERFX1000080.

Registration on Proactis is free of charge.
Please note that the user who registers against this tender will be the point of contact via the Proactis system throughout the tender exercise. All questions, queries, requests for clarification must be directed through the Proactis portal against the relevant opportunity.
(WA Ref:13412)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32(2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; if the did is held not to be compliant with any technical specification, the reasons for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any ‘contingencies’ eg., complaints or challenges, and the date after which the contract may be entered into. Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice. It should be noted that the Authority is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the contract has not be entered into or the framework concluded. The contractor must serve the legal claim form on the contracting authority (in accordance with rules of court) that represents the formal trigger for the Authority to suspend the contract-making.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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