CCTV Tender London

CCTV Tender London

Supply and Maintenance of an Unattended CCTV Enforcement System.

United Kingdom-London: Parking enforcement services

2016/S 047-078272

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hillingdon
Hillingdon
For the attention of: Mayo Allison
London
UNITED KINGDOM
E-mail: amayo2@hillingdon.gov.uk

Internet address(es):

General address of the contracting authority: www.hillingdon.gov.uk

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Maintenance of an Unattended CCTV Enforcement System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London Borough of Hillingdon.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Parking and enforcement plays a critical part to deliver the London Borough of Hillingdon’s Parking Policy by seeking to reduce congestion, increase compliance and reducing dangerous driving. Therefore, it’s imperative that an unattended CCTV enforcement system that underpins the London Borough of Hillingdon is reliable, fully operational and where maintenance and support is required that it is responsive to remedy the issues effectively.
The London Borough of Hillingdon views public transport and school keep clear enforcement as an integral part of reducing congestion and ensuring high levels of road safety. Therefore the Council wishes to contract with a suitable and highly qualified contractor to provide the supply and maintenance service for an unattended enforcement system for public transport areas and school keep clear restrictions.
The Council requirement is for the;
Lot 1 — Hire of unattended camera enforcement systems for public transport areas and school keep clear restrictions
Lot 2 — Purchase of unattended camera enforcement systems for public transport areas and school keep clear restrictions.
The London Borough of Hillingdon retains the right to award some, all or none of the Lots described within the 2 Lots.
Suppliers must clearly indicate which Lot they wish to tender for. All suppliers must complete the Qualification and Technical Envelopes regardless of the number of Lots they choose to bid for.
All suppliers should complete the Commercial Envelope for the Lot(s) they are bidding for.
The Council will require all of the required public transport and school Keep Clear restriction enforcement systems specified in this Contract to be installed and fully operational by 2.9.2016.
It is expected that this contract will be awarded on 20.6.2016. As part of the tender submission, Contractors must provide a detailed project plan of how they would meet this timetable, taking into account any software development work which may be required to enable the proposed enforcement system to integrate with the Council’s parking software system and the need to obtain Approved Devices Certification from the Vehicle Certification Agency, which has been appointed to act on behalf of the Secretary of State.
As part of the tender submission, the Contractor must confirm whether they can meet this requirement.
The Council also requires that the Contractor specify a maximum time-scale for the delivery, installation and testing of an Unattended CCTV enforcement system for any system ordered after 2.9.2016. This time-scale will then remain in force during the full duration of this contract, including any extensions. The Council will use this maximum time-scale when planning the introduction of future Unattended CCTV enforcement systems.
The Contractor should note that failure to meet the Council’s required installation time-scales will be considered a serious contract default and this failure would be taken into account when considering whether the Contractor had performed satisfactorily enough to be granted a contract extension.

II.1.6)Common procurement vocabulary (CPV)

98351110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1 + 1 year extension (total of 2 years) available at the discretion of the Council.

II.2.2)Information about options

Options: yes
Description of these options: 1 + 1 year extension (total of 2 years) available at the discretion of the Council.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 20.6.2016. Completion 19.6.2023

Information about lots

Lot No: 1 Lot title: Lot 1 — Hire of unattended camera enforcement systems for public transport areas and school keep clear restrictions

1)Short description

Lot 1 — Hire of unattended camera enforcement systems for public transport areas and school keep clear restrictions.

2)Common procurement vocabulary (CPV)

98351110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 2 Lot title: Purchase of unattended camera enforcement systems for public transport areas and school keep clear restrictions

1)Short description

Purchase of unattended camera enforcement systems for public transport areas and school keep clear restrictions.

2)Common procurement vocabulary (CPV)

98351110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees required will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payments arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 4.4.2016 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free. The information and/or documents for this opportunity are available on www.capitalesourcing.com.

The Contracting Authority reserves the right not to award any contractual pursuant to this procurement exercise and or to abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of the its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants/ tenderers risk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

Body responsible for mediation procedures

London Borough of Hillingdon
Civic Centre, High Street
UB8 1UW Uxbridge
E-mail: amayo2@hillingdon.gov.uk
Telephone: +44 1895556354

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.3.2016

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