Central strategic reserve of influenza vaccine

Central strategic reserve of influenza vaccine

The provision for central strategic reserve of influenza vaccine, which will be distributed in the event of a shortage within primary care. This is a one year contract with an option to extend for up to an additional 12 months.

UK-Runcorn: Influenza vaccines

2013/S 014-019129

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for Health acting through the Commercial Medicines Unit (part of the Department of Health)
Castle View House, East Lane
For the attention of: Lynne Nichols
WA7 2AA Runcorn
UNITED KINGDOM
E-mail: lynne.nichols@cmu.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Central strategic reserve of influenza vaccine.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: To a location in England to be notified to the successful
bidder(s) following contract award.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision for central strategic reserve of influenza vaccine, which will be distributed in the event of a shortage within primary care. This is a one year contract with an option to extend for up to an additional 12 months.
II.1.6)Common procurement vocabulary (CPV)

33651660

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Up to 800,000 doses of vaccine will be required over the period of the contract, including the period of the optional extension.
II.2.2)Information about options
Options: yes
Description of these options: The contract duration will be 12 months with an extension option of up to 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 31.8.2013. Completion 30.8.2015

Information about lots

1)Short description
2)Common procurement vocabulary (CPV)

33651660

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Information regarding lots is contained within the Invitation to Offer.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Refer to the Price and Payment clauses contained within the Invitation to Offer, Document no.3, Conditions of Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but, if a contract is awarded to a consortium of economic operators, the members of that consortium may be required to form a legal entity before entering into the contract and maybe required to provide parent or directors’ guarantees or, if not required to form a legal entity, members of a consortium may be required to accept joint and several liability both to the Contracting Authority under the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to the Invitation to Offer, Document no.3, Conditions of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the award criteria contained in the ITO.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the award criteria contained in the ITO.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CM/PHV/12/5360
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
4.3.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Submission of expression of interest and procurement specific information
This procurement exercise will be conducted on the eTendering portal at www.cmu.bravosolution.co.uk. Candidates wishing to be considered for this procurement exercise must register, and provide additional procurement specific information (if requested), through the eTendering portal as follows:

1.1) If not already registered, Candidates should register on the eTendering portal at https://www.cmu.bravosolution.co.uk and click the link to register:

— accept the terms and conditions and click continue,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
1.2) Once registered, candidates must express interest as follows:
a. login to the eTendering portal;
b. select “Response to ITO”;
c. select “ITOs Open To All Suppliers”; Central strategic reserve of influenza vaccine and view details;
e. click on “Express interest” button at the top of the page.
f. Once you have expressed interest, the ITO will move to “My ITOs”, where you can download additional documentation (if required), and construct your reply as instructed. You must then publish your reply using the “Publish” button.
1.3) For any support in registering on the portal or submitting your expression of interest please contact the eTendering Help-desk at +44 800 368 4850 or help@bravosolution.co.uk.

2) Entering general supplier information.
To manage and assess supplier information the Contracting Authority requests candidates provide their supplier profile in the NHS Supplier Information Database (sid4health) as follows:
2.1) Candidates must obtain a Dun & Bradstreet (D&B) D-U-N-S® Number to enable registration on sid4health. This normally is provided within 48 hours but may take up to 5 days (turnaround times will vary from country to country), so please ensure this step is completed as soon as possible. The D-U-N-S® number is the standard supplier coding for the NHS and must be obtained for use in all trading with the NHS. Check to see if your company has a D-U-N-S® Number on the Sid4health registration page.
2.2) Candidates must go to the following web page http://www.sid4health.nhs.uk/home.action and select the Register Supplier Organisation on the left of the page. Key in details as shown to search for your D-U-N-S® Number. If you are not on their database click on the link at the bottom of the page to obtain a number from D&B.

2.3) Once registration has been authorised by the sid4health administrator and after receiving logon details, access the Profile Management area and create and validate your sid4health company profile. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on sid4health within Profile Management for more details).
2.4) Candidates should ensure all the mandatory fields of their sid4health profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process at this stage. D&B data will be supplied automatically by D&B.
2.5) Once a candidate has ensured that all the required fields are completed and the profile has been validated. They must add the profile to the Request to Participate list ID number T1200_301 and named Central strategic reserve influenza vaccine. Select ‘View all request to participate lists’ on the left menu and search/select this list. Select the Join button to the right of the list and then select the validated profile to allocate to this procurement (you may have more than one validated profile as you may have different information held against your profile for different procurements).
2.6) Where access to sid4health is unavailable, please contact the sid4health Helpdesk at: helpsid4health@eurodyn.com

The contract(s) is for the benefit of the Contracting Authority and NHS bodies along with any other non-NHS bodies which are necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non-departmental public bodies charged with the delivery of healthcare or health related services.
Potential suppliers should note that, in accordance with the Government’s policies on transparency, the Contracting Authority intends to publish the OJEU, ITO and the text of final contracts / framework agreements, subject to possible redactions at the discretion of the CMU (part of the Department of Health). Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.1.2013

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