Centres of Excellence for Dementia Care and Ageing Well

Centres of Excellence for Dementia Care and Ageing Well

The aim of the project is to provide registered care across the Staffordshire region, for people suffering from a range of age related conditions, including dementia.

UK-Stafford: Social work services with accommodation

2013/S 010-012608

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Staffordshire Procurement, Finance and Resources, Wedgewood Building, Tipping Street
For the attention of: Rosie O’Doherty
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854650
E-mail: rosie.odoherty@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Health
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ST201 Centres of Excellence for Dementia Care and Ageing Well
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
NUTS code UKG2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
In support of national and local initiatives, Staffordshire County Council are working towards the establishment of a number of Centres of Excellence (CoE) to provide care for elderly residents of Staffordshire.
The aim of the project is to provide registered care across the Staffordshire region, for people suffering from a range of age related conditions, including dementia. This care must meet the current and future needs of the people of Staffordshire, taking into account the increasing demographic pressure in the region and rise in degenerative illnesses, including dementia.
The County Council is looking to deliver a single county-wide solution, incorporating the transfer of three existing facilities and the development of around seven new CoE facilities.
The objective of the tender process is to appoint a provider or providers to design, build, and have the responsibility to manage and operate the new CoE facilities, and to operate the three existing facilities to closure, with a view to transferring existing services users into the new facilities.
It should be noted that during the Competitive Dialogue process, the County Council will seek innovative solutions to any contract for services, this will include recognition that:
there is a requirement to provide continuity of care for residents receiving services within the existing three homes in the future, people will be in receipt of direct payments, and will pay care fees direct to the service provider, rather than the County Council. This means the County Council may not require a traditional service contract for a fixed number of beds for residents.
The County Councils investment beyond the requirement to provide direct payments to potential residents will be limited, and the successful delivery of the project will be reliant upon the appointed bidder(s) providing investment for the required services.
The County Councils preference is to contract with one lead provider, but would be prepared to contract with up to two providers, if it there were sufficient justification for doing so. It should be noted that contracting with up to two lead providers would not exclude consortiums or partnerships from the bidding process. The resources, range and depth of skills needed to provide the required services to the County Council are such that providers may need to collaborate to form a partnership or consortium in order to ensure the delivery of the project.
The CoE will provide a range of care services for residents suffering from differing levels of degenerative illnesses and other conditions, to ensure they have access to appropriate care as demand for services increase. In addition to care services, the contract may include associated or interdependent services, which could compliment or secure long term provision and viability of services for Staffordshire.
The focus of the project is on allowing people to maintain their independence and have choice and control over their lives, ensuring they are able to live a fulfilling life given their individual health circumstances.
The CoE will ensure a better quality of life for those that require specialist support services and will support a holistic care pathway, with residents having flexible access to care as their needs increase from initial diagnosis to end of life. They are intended to provide a range of services that reflect the progressive changes associated with a dementia related illness including assessment facilities, respite services, early onset, non challenging social care, extra care, challenging nursing care, complex mental health needs and specialist nursing and palliative care.
This will enable choice, control and dignity for the people who access services and a reduction in requirement for people to move to residential or nursing care in the later stages of dementia.
The CoE will give residents access to best in class building design, environmental factors, security and safeguarding and assistive technology. In addition to these factors, we envision the CoE will provide various well being and leisure facilities, such as hairdressers, restaurant/cafe, shops, gardens, gyms, educational courses etc. Overall the CoE should provide a safe, welcoming, stimulating and homely community environment for all residents.
II.1.6)Common procurement vocabulary (CPV)

85311000, 45215100, 45215210, 45215200, 85311100, 85144100, 85144000, 85140000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The potential maximum total contract value of GBP 350 million represents the potential total maximum contract value over the potential full contract term of 25 years, from date of practical completion.
However, the number of facilities to be built, the delivery model and the contract term is to be established via the Competitive Dialogue process, therefore the County Council wishes to allow for the maximum amount of flexibility in relation to the total quantity and scope of the contract.
It should be noted that during the Competitive Dialogue process, the County Council will seek innovative solutions to any contract for services, this will include recognition that:
there is a requirement to provide continuity of care for residents receiving services within the existing three homes in the future, people will be in receipt of direct payments, and will pay care fees direct to the service provider, rather than the County Council. This means the County Council may not require a traditional service contract for a fixed number of beds for residents.
The County Councils investment beyond the requirement to provide direct payments to potential residents will be limited, and the successful delivery of the project will be reliant upon the appointed bidder(s) providing investment for the required services.
Estimated value excluding VAT:
Range: between 100 000 000 and 350 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: A contract term of 15 years, with the option to extend for a further 10 years (at the discretion of the County Council and in agreement with the successful economic operator) is suggested. However, the actual term of the contract is to be agreed between Staffordshire County Council and the successful economic operator via the Competitive Dialogue process.
The indicative number of CoE required is seven, however, the actual number to be built will be dependent on the outcome of the Competitive Dialogue process, which may result in the provision of more or fewer new facilities.
The County Council is flexible in its offer to support the market place in order to achieve the required project outcomes. For example, the County Council can:
— Provide land and sites, either on a lease basis or capital transfer;
— Consider alternative sites that providers may have access to;
— Provide access to finance to support investment.
Consider different contract arrangements and duration of contract.
The above list is not exhaustive, and the County Council would welcome discussion regarding the support options it is able to provide with those successful in reaching the Competitive Dialogue stage of the tender process.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 300 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments may be made following acceptance by the banking agents of the County Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The requirements for minimum economic, financial and technical capacity will be illuded in the procurement documents.
Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system;for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link)
http://www.opsi.gov.uk/si/si2006/20060005.htm
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The requirements for minimum economic, financial and technical capacity will be illuded in the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: See procurement documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ST201.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 173-285824 of 6.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.2.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Limited to members of Staffordshire County Council staff.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:
1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk). On the main page click SUPPLIERS then (new user) REGISTER links.

3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into Proactis SUPPLIERS-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the REGISTER button and then CONTINUE.
9. The tender will now be in the MY TENDERS profile area on the main menu.
10. Find the READ ME FIRST document and continue with managing the tender.
If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Staffordshire County Council
UNITED KINGDOM

Body responsible for mediation procedures

Staffordshire County Council
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire County Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:10.1.2013

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