Ceredigion Kitchen Equipment Maintenance Contract

Ceredigion Kitchen Equipment Maintenance Contract

Ceredigion County Councilis the Lead Organisation on a collaborative framework for the Maintenance of Kitchen Equipment at various locations throughout the County of Ceredigion. 

United Kingdom-Aberystwyth: Repair and maintenance services of catering equipment

2014/S 134-240935

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Contact point(s): Procurement Department
For the attention of: Lee Pereira
SY23 3UE Aberystwyth
UNITED KINGDOM
Telephone: +44 1545570881
E-mail: caffael@ceredigion.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ceredigion.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0491

Electronic access to information: http://www.etenderwales.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: http://www.etenderwales.bravosolution.co.uk/

Further information can be obtained from: Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Contact point(s): Procurement
For the attention of: Lee Pereira
SY23 3UE Aberystwyth
UNITED KINGDOM
Telephone: +44 1545570881
E-mail: caffael@ceredigion.gov.uk
Internet address: http://www.ceredigion.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberystwyth University

National Library of Wales

The Urdd

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ceredigion Kitchen Equipment Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Ceredigion.

NUTS code UKL1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 250 000 GBP

II.1.5)Short description of the contract or purchase(s)

Ceredigion County Councilis the Lead Organisation on a collaborative framework for the Maintenance of Kitchen Equipment at various locations throughout the County of Ceredigion. The participating organisations are:
Ceredigion County Council;
Aberystwyth University;
National Library of Wales;
The Urdd.
The equipment to be maintained is mainly used for cooking and food preperation. Fridges and freezers have not been included in the scope of this tender exercise.
It is envisaged that these arrangements would be in effect for up to a maximum duration of 4 years whereby the contractor undertakes, for a specified all inclusive consideration to carry out all or any maintenance to the kitchen equipment on all sites.
The County of Ceredigion lies within the post codes listed below:
SA38 SA46 SA47
SA48 SA40 SY20
SA43 SY23 SA44
SY24 SA45 SY25
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code itt_43134 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

5088300050882000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.11.2014. Completion 31.10.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The evaluation of a Pre Qualification Questionnaire that has both mandatory elements and scored elements. Satisfactory references and profit information to be provided prior to issuing any invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:12327)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.7.2014

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