Ceredigion Minor Works Framework

Ceredigion Minor Works Framework

The framework is divided into a total of 33 Lots by type of work, contract value and geographical area, and there will be up to 6 contractors on each Lot.

United Kingdom-Aberystwyth: Construction work for multi-dwelling buildings and individual houses

2015/S 132-242009

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
For the attention of: George Ryley
SY23 3UE Aberystwyth
UNITED KINGDOM
Telephone: +44 1545570881
E-mail: george.ryley@ceredigion.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ceredigion.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0491

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Housing and community amenities
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Tai Ceredigion

Mid & West Wales Fire & Rescue Service

Aberystwyth University

Tai Cantref

National Library of Wales

The Police & Crime Commissioner for Dyfed Powys

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ceredigion Minor Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Within the County of Ceredigion.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 198

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Public Sector Organisations of Ceredigion wish to put a framework in place for the provision of minor works services. Ceredigion County Council is the Lead Organisation and its framework partners are:
National Library of Wales
Tai Ceredigion
Mid and West Wales Fire and Rescue Service
Crime Commissioner for Dyfed Powys
Aberystwyth University
Tai Cantref
The framework is divided into a total of 33 Lots by type of work, contract value and geographical area, and there will be up to 6 contractors on each Lot.
The duration of the Framework will be 2 years with an option to extend for a further 2 years.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=29587

II.1.6)Common procurement vocabulary (CPV)

45211000, 50700000, 50710000, 45210000, 77314000, 79931000, 45330000, 45332000, 45332200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial framework period will be for 2 years with an option to extend for a further 24 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Ceredigion Minor Works — Lot 1: 0-2 999 GBP — Electrical — North

1)Short description

Ceredigion Minor Works — Lot 1:0-2 999 GBP — Electrical — North Ceredigion.

2)Common procurement vocabulary (CPV)

50710000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: Ceredigion Minor Works — Lot 10: 0-2 999 GBP — Decorating — North

1)Short description

Ceredigion Minor Works — Lot 10: 0-2 999 GBP — Decorating — North Ceredigion.

2)Common procurement vocabulary (CPV)

79931000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11Lot title: Ceredigion Minor Works — Lot 11: 0-2 999 GBP — Decorating — Mid

1)Short description

Ceredigion Minor Works — Lot 11: 0-2 999 GBP — Decorating — Mid Ceredigion.

2)Common procurement vocabulary (CPV)

79931000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: Ceredigion Minor Works — Lot 12: 0-2 999 GBP — Decorating — South

1)Short description

Ceredigion Minor Works — Lot 12: 0-2 999 GBP — Decorating — South Ceredigion.

2)Common procurement vocabulary (CPV)

79931000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13Lot title: Ceredigion Minor Works — Lot 13: 0-2 999 GBP — Disability Adaptions — North

1)Short description

Ceredigion Minor Works — Lot 13: 0-2 999 GBP — Disability Adaptions — North Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 45210000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14Lot title: Ceredigion Minor Works — Lot 14: 0-2 999 GBP — Disability Adaptions — Mid

1)Short description

Ceredigion Minor Works — Lot 14: 0-2 999 GBP — Disability Adaptions — Mid Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 45210000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15Lot title: Ceredigion Minor Works — Lot 15: 0-2 999 GBP — Disability Adaptions — South

1)Short description

Ceredigion Minor Works — Lot 15: 0-2 999 GBP — Disability Adaptions — South Ceredigion.

2)Common procurement vocabulary (CPV)

45210000, 45211000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16Lot title: Ceredigion Minor Works — Lot 16: 0-2 999 GBP — Grounds Maintenance and Landscaping — North

1)Short description

Ceredigion Minor Works — Lot 16: 0-2 999 GBP — Grounds Maintenance and Landscaping — North Ceredigion.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 17Lot title: Ceredigion Minor Works — Lot 17: 0-2 999 GBP — Grounds Maintenance and Landscaping — Mid

1)Short description

Ceredigion Minor Works — Lot 17: 0-2 999 GBP — Grounds Maintenance and Landscaping — Mid Ceredigion.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 18Lot title: Ceredigion Minor Works — Lot 18: 0-2 999 GBP — Grounds Maintenance and Landscaping — South

1)Short description

Ceredigion Minor Works — Lot 18: 0-2 999 GBP — Grounds Maintenance and Landscaping — South Ceredigion.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 19Lot title: Ceredigion Minor Works — Lot 19: 3 000-24 999 GBP — Electrical — North

1)Short description

Ceredigion Minor Works — Lot 19: 3 000-24 999 GBP — Electrical — North Ceredigion.

2)Common procurement vocabulary (CPV)

50710000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Ceredigion Minor Works — Lot 2: 0-2 999 GBP — Electrical — Mid

1)Short description

Ceredigion Minor Works — Lot 2: 0-2 999 GBP — Electrical — Mid Ceredigion.

2)Common procurement vocabulary (CPV)

50710000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 21Lot title: Ceredigion Minor Works — Lot 21: 3 000-24 999 GBP — Mechanical — North

1)Short description

Ceredigion Minor Works — Lot 21: 3 000-24 999 GBP — Mechanical — North Ceredigion.

2)Common procurement vocabulary (CPV)

50710000, 45330000, 45332200, 45332000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 22Lot title: Ceredigion Minor Works — Lot 22: 3 000-24 999 GBP — Mechanical — South

1)Short description

Ceredigion Minor Works — Lot 22: 3 000-24 999 GBP — Mechanical — South Ceredigion.

2)Common procurement vocabulary (CPV)

50710000, 45330000, 45332200, 45332000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 23Lot title: Ceredigion Minor Works — Lot 23: 3 000-24 999 GBP — General Building — North

1)Short description

Ceredigion Minor Works — Lot 23: 3 000-24 999 GBP — General Building — North Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 45210000, 50700000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 24Lot title: Ceredigion Minor Works — Lot 24: 3 000-24 999 GBP — General Building — South

1)Short description

Ceredigion Minor Works — Lot 24: 3 000-24 999 GBP — General Building — South Ceredigion.

2)Common procurement vocabulary (CPV)

45210000, 45211000, 50700000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 25Lot title: Ceredigion Minor Works — Lot 25: 3 000-24 999 GBP — Decorating — North

1)Short description

Ceredigion Minor Works — Lot 25: 3 000-24 999 GBP — Decorating — North Ceredigion.

2)Common procurement vocabulary (CPV)

79931000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 26Lot title: Ceredigion Minor Works — Lot 26: 3 000-24 999 GBP — Decorating — South

1)Short description

Ceredigion Minor Works — Lot 26: 3 000-24 999 GBP — Decorating — South Ceredigion.

2)Common procurement vocabulary (CPV)

79931000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 27Lot title: Ceredigion Minor Works — Lot 27: 3 000-24 999 GBP — Disability Adaptions — North

1)Short description

Ceredigion Minor Works — Lot 27: 3 000-24 999 GBP — Disability Adaptions — North Ceredigion.

2)Common procurement vocabulary (CPV)

45210000, 45211000, 50700000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 28Lot title: Ceredigion Minor Works — Lot 28: 3 000-24 999 GBP — Disability Adaptions — South

1)Short description

Ceredigion Minor Works — Lot 28: 3 000-24 999 GBP — Disability Adaptions — South Ceredigion.

2)Common procurement vocabulary (CPV)

45210000, 45211000, 50710000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 29Lot title: Ceredigion Minor Works — Lot 29: 3 000-24 999 GBP — Grounds Maintenance and Landscaping — North

1)Short description

Ceredigion Minor Works — Lot 29: 3 000-24 999 GBP — Grounds Maintenance and Landscaping — North Ceredigion.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Ceredigion Minor Works — Lot 3: 0-2 999 GBP — Electrical — South

1)Short description

Ceredigion Minor Works — Lot 3: 0-2 999 GBP — Electrical — South Ceredigion.

2)Common procurement vocabulary (CPV)

50710000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 30Lot title: Ceredigion Minor Works — Lot 30: 3 000-24 999 GBP — Grounds Maintenance and Landscaping — South

1)Short description

Ceredigion Minor Works — Lot 30: 3 000-24 999 GBP — Grounds Maintenance and Landscaping — South Ceredigion.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 31Lot title: Ceredigion Minor Works — Lot 31: 25 000-99 999 GBP— Minor Works — North

1)Short description

Ceredigion Minor Works — Lot 31: 25 000-99 999 GBP — Minor Works — North Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 50700000, 50710000, 45210000, 77314000, 79931000, 45330000, 45332200, 45332000

3)Quantity or scope

To be called off as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 32Lot title: Ceredigion Minor Works — Lot 32: 25 000-99 999 GBP— Minor Works — South

1)Short description

Ceredigion Minor Works — Lot 32: 25 000-99 999 GBP — Minor Works — South Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 50700000, 50710000, 45210000, 77314000, 79931000, 45330000, 45332000, 45332200

3)Quantity or scope

To be called off as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 33Lot title: Ceredigion Minor Works — Lot 33: 100 000-500 000 GBP – Minor Works — All County

1)Short description

Ceredigion Minor Works — Lot 33: 100 000-500 000 GBP – Minor Works — All County.

2)Common procurement vocabulary (CPV)

45211000, 50700000, 50710000, 45210000, 77314000, 79931000, 45330000, 45332200, 45332000

3)Quantity or scope

To be called off as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Ceredigion Minor Works — Lot 4: 0-2 999 GBP — Mechanical — North

1)Short description

Ceredigion Minor Works — Lot 4: 0-2 999 GBP — Mechanical — North Ceredigion.

2)Common procurement vocabulary (CPV)

50710000, 45330000, 45332000, 45332200

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Ceredigion Minor Works — Lot 5: 0-2 999 GBP — Mechanical — Mid

1)Short description

Ceredigion Minor Works — Lot 5: 0-2 999 GBP — Mechanical — Mid Ceredigion.

2)Common procurement vocabulary (CPV)

50710000, 45330000, 45332000, 45332200

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Ceredigion Minor Works — Lot 6: 0-2 999 GBP — Mechanical — South

1)Short description

Ceredigion Minor Works — Lot 6: 0-2 999 GBP — Mechanical — South Ceredigion.

2)Common procurement vocabulary (CPV)

50710000, 45330000, 45332000, 45332200

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Ceredigion Minor Works — Lot 7: 0-2 999 GBP — General Building — North

1)Short description

Ceredigion Minor Works — Lot 7: 0-2 999 GBP — General Building — North Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 45210000, 50700000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Ceredigion Minor Works — Lot 8: 0-2 999 GBP — General Building — Mid

1)Short description

Ceredigion Minor Works — Lot 8: 0-2 999 GBP — General Building — Mid Ceredigion.

2)Common procurement vocabulary (CPV)

45211000, 45210000, 50700000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Ceredigion Minor Works — Lot 9: 0-2 999 GBP — General Building — South

1)Short description

Ceredigion Minor Works — Lot 9: 0-2 999 GBP — General Building — South Ceredigion.

2)Common procurement vocabulary (CPV)

45210000, 45211000, 50700000

3)Quantity or scope

As and when required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contracts under this Framework Agreement shall be in the form of the JCT Minor Works Building Contract, 2011 Edition, as amended from time to time, or by agreement between the Employers and the Contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 20

2. Price. Weighting 80

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 10.8.2015 – 12:00

Place:

Canolfan Rheidol

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Lot Restriction: Please note it is a condition of the tender that you may only bid for lots in two value bands e.g. if you bid for lots in the 0-2 999 GBP and the 3 000-24 999 GBP you will be unable to bid for lots in the other 2 value bands. If any bidder should submit tenders for more than 2 value bands, the first 2 compliant tenders will be evaluated in Lot numerical order and the extra submission(s) will be excluded from the tender process e.g. If bids are received for Lots 1, 19 and 31, Lots 1 and 19 will be evaluated and the bid for Lot 31 excluded from the process.
If you have bid on two value bands as a sole contractor, this will not exclude you from bidding on further value bands as part of a Consortium. However, you cannot submit your bids as a sole trader and a Consortium through a single registration on etenderwales. The Consortium bid will have to be made through its own, new registration on etenderwales.
Once the framework has been let the selection processes for call off will be as follows:
Lots 1 to 18 inclusive = Contractors on each Lot will be ranked 1 to 6 in order of their total tender scores. The work will always be offered to the contractor Ranked 1 on the relative individual Lot and if they are not able to deliver the work, it will be offered to the contractor ranked 2 and so on until a contractor agrees to enter into contract for that work.
Lots 19 to 30 inclusive = All contractors on the relative individual Lot will be invited to submit quotations.
Lots 31 to 33 inclusive = A mini-competition tender process will be undertaken and all the contractors on the relative Lot will be invited to participate.
Ceredigion County Council has adopted Constructionline, the UK government certification service for construction-related contractors, consultants and material and registration is an essential requirement of this opportunity.

To register on Constrionline in relation to this contract notice please contact Seonaid Culliford on +44 7801136626 or seonaid.culliford@capita.co.ukfor assistance. You will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by Monday the 31.8.2015. Failure to achieve full registration by this date will mean that you will not receive any work through the framework should your bid be successful until full registration status is achieved.

In addition to Constructionline being SSIP registered or similar is also an essential requirement.
(WA Ref:29587)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits are both Non-Core and Core deliverables of this Agreement depending on the Lots. Lots 1 to Lot 32 inclusive have Non-Core Community Benefits and in Lot 33 the Community Benefits are Core. Successful contractors will be required to complete Welsh Government’s Community Benefits Tool.
More details can be found within the Community Benefits Document available to view and download from the Attachments Area within the e-tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.7.2015

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