Cervical Cytology and HPV Laboratory Screening Service

Cervical Cytology and HPV Laboratory Screening Service

Cervical Cytology Screening (including HPV testing) Laboratory Service for South Yorkshire and Bassetlaw (Lot 1).

United Kingdom-Stockton-on-Tees: Health and social work services

2015/S 123-225675

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS England Yorkshire and Humber and Lancashire and Greater Manchester
Teesdale House, Thornaby
Contact point(s): Procurement Unit c/o North of England Commissioning Support Unit
TS17 6BL Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 1642746911
E-mail: necsu.neprocurement@nhs.net

Internet address(es):

General address of the contracting authority: http://www.necsu.nhs.uk

Address of the buyer profile: https://in-tendhost.co.uk/necs/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/necs/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/necs/aspx/Home

Further information can be obtained from: North of England Commissioning Support Unit
Teesdale House, Thornaby
For the attention of: https://in-tendhost.co.uk/necs/aspx/Home
TS17 6BL Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 1642746911
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North of England Commissioning Support Unit
Teesdale House, Thornaby
For the attention of: https://in-tendhost.co.uk/necs/aspx/Home
TS17 6BL Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 1642746911
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

Tenders or requests to participate must be sent to: North of England Commissioning Support Unit
Teesdale House, Thornaby
For the attention of: https://in-tendhost.co.uk/necs/aspx/Home
TS17 6BL Stockton-on-Tees
UNITED KINGDOM
Telephone: +44 1642746911
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS England Yorkshire & Humber

NHS England Lancashire & Greater Manchester

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cervical Cytology and HPV Laboratory Screening Service (CCSLS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Lancashire & Greater Manchester and South Yorkshire & Bassetlaw.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To express an interest in this tender you must register at https://in-tendhost.co.uk/necs

North of England Commissioning Support (NECS) is managing this procurement process for and on behalf of:
NHS England Yorkshire & Humber (Y&H) and
NHS England Lancashire & Greater Manchester (L&GM) the (Contracting Authorities).
The basic principles of the Open procurement route will be followed for this procurement to test the capacity, capability, and technical competence of Tenderers in accordance with The Public Contracts Regulations 2006 (as amended). Regulation 120 of the Public Contracts Regulations 2015 provides for a temporary exemption and saving for certain NHS procurements. Regulation 120 provides that nothing in the Public Contracts Regulations 2015 affects any contract award procedure that relates to the procurement of health care services for the purposes of the NHS within the meaning and scope of the National Health Service (Procurement, Patient Choice and Competition) (No. 2) Regulations 2013(b) that is commenced before 18th April 2016 and any subsequent contract awarded as a result of such a procedure. The current Part B regime of the Public Contracts Regulations 2006 (as amended) and NHS (Procurement, Patient Choice and Competition) (No. 2) Regulations 2013(b) will continue to apply to the commissioning of this service.
NECS on behalf of the Contracting Authorities is inviting suitably qualified providers to express their interest in tendering for this procurement opportunity.
The Contracting Authorities wish to commission under separate Lots:
Cervical Cytology Screening (including HPV testing) Laboratory Service for South Yorkshire and Bassetlaw (Lot 1)
Cervical Cytology and HPV Laboratory Screening Service for Greater Manchester (including cervical Smear Takers Database) for Lancashire & Greater Manchester (Lot 2)
The service for each Lot is to commence on 01 April 2016 for an initial period of 3 years with the option to extend the contract by a further 1 x 24 month period at the discretion of the Contracting Authority and subject to financial and satisfactory contractual performance.
Tenderers can bid for either Lot or both Lots; tenderers who bid for both Lots must complete all documentation and on-line questions and submit all the required information for both lots.
Potential Tenderers are to note: It is anticipated that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended by the Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 (TUPE) may apply for this contract. Potential Tenderers are advised to form their own view on whether TUPE applies, obtaining their own legal advice and carrying out due diligence.
‘Under the Public Services (Social Value) Act 2012 the Contracting Authorities must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the Contracting Authorities relating to economic, social, and environmental well-being’.
NECS is utilising an electronic tendering system to manage this procurement and communicate with tenderers. Accordingly, there will be no hard copy documents issued to tenderers and all communications with NECS, including your tender submission, will be conducted via the portal hosted by (In-Tend), the managed service provider for the NECS electronic tendering system.
Express Interest:

To express an interest in tendering for this service, and (if you have not already done so) please register on the electronic tendering portal, which can be found at https://in-tendhost.co.uk/necs

Once registered, you will be able to view details of the tender opportunity by selecting the ‘Tenders’ tab, and then selecting ‘Current’, scroll down through the tender lists until you come to ‘Cervical Cytology Screening Laboratory Service (CCSLS)’. To view further information on this specific tender opportunity, click the button marked ‘View Details’ from this area, you will be able to express your interest in this tender opportunity by selecting the button marked ‘Express Interest’.
Please note that it is free to register on the portal, which can be accessed at any time of day as long as you have a working internet connection.
If you require further assistance, a help guide can be found on the portal by clicking on the tab marked ‘Guidance for Suppliers’.

Alternatively, (should tenderers have any queries) a dedicated helpdesk is available and can be contacted on 0844 2728810 Monday to Friday 8:30 to 17:00 or email: support@in-tend.co.uk

Please note the deadline for submission of all tender returns is 12:00 on 29.7.2015.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85111300, 85145000, 85148000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 total 5 years 0 to 8 107 000 GBP
Lot 2 total 5 years 0 to 13 585 082 GBP.
Estimated value excluding VAT:
Range: between 0 and 21 692 082 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract awarded will be for an initial term of 3 years with an option to extend the term by a further 1 x 24 month period at the discretion of the Contracting Authority and subject to satisfactory contractual performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Information about lots

Lot No: 2Lot title: Cervical Cytology and HPV Laboratory Screening Service (including Cervical Smear Takers Database)

1)Short description

Cervical Cytology and HPV Laboratory Screening Service for Greater Manchester (including Cervical Smear Takers Database)for Lancashire & Greater Manchester (CCSLS)
NHS England has direct commissioning responsibility for the provision of high quality, consistent and value-for-money public health screening services, as set out in the Section 7a agreement between the Department of Health and NHS England. This includes the need to commission CCSLS which meet the specific milestones identified in the NHS Cervical Screening Programme (NHS CSP) service specification and targets, together with ‘Improving Outcomes: A Strategy for Cancer’.

2)Common procurement vocabulary (CPV)

85000000, 85111300, 85145000, 85148000

3)Quantity or scope

The successful tenderer is to deliver a CCSLS across the whole of Greater Manchester (GM) geography and Cervical Smear Takers Database across Lancashire & Greater Manchester, which will allow for robust and directed contract performance management, whilst ensuring compliance with both the milestones and the standards articulated within national policy and guidance.
The contract awarded will be for an initial term of 3 years with an option to extend the term by a further 1 x 24 month period at the discretion of the Contracting Authority and subject to satisfactory contractual performance.
Estimated value excluding VAT:
Range: between 0 and 13 585 082 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The Contracting Authority for this Lot is NHS England Lancashire and Greater Manchester and Cervical Cytology and HPV Laboratory Screening Service is to be provided to Greater Manchester and the Cervical Smear Takers Database is to apply to Lancashire & Greater Manchester.
Tenderers are to note that the Contracting Authority has set a maximum affordability limit per contract year.
Following evaluation, any tender price exceeding the maximum financial affordability limit, in any individual financial year will be deemed not to be viable, and further evaluation of the tender will not be undertaken.
Maximum Affordability Limit per Contract Year
Year 2 689 982 GBP
Year 2 703 432 GBP
Year 2 716 949 GBP
Total Initial 3 Year Contract 8 110 363 GBP
Optional at Contracting Authorities Discretion Maximum Affordability Limit
Year 4 2 730 537 GBP
Tear 5 2 744 186 GBP
Total Initial contract period plus Optional contract period 13 585 082 GBP.

Lot No: 1Lot title: Cervical Cytology Screening (including HPV testing) Laboratory Service

1)Short description

Cervical Cytology Screening (including HPV testing) Laboratory Service CCSLS)
NHS England has direct commissioning responsibility for the provision of high quality, consistent and value-for-money public health screening services, as set out in the Section 7a agreement between the Department of Health and NHS England. This includes the need to commission CCSLS which meet the specific milestones identified in the NHS Cervical Screening Programme (NHS CSP) service specification and targets, together with ‘Improving Outcomes: A Strategy for Cancer’.

2)Common procurement vocabulary (CPV)

85000000, 85111300, 85145000, 85148000

3)Quantity or scope

The successful tenderer is to deliver a CCSLS across the whole of South Yorkshire & Bassetlaw (SY&B) geography, which will allow for robust and directed contract performance management, whilst ensuring compliance with both the milestones and the standards articulated within national policy and guidance.
The contract awarded will be for an initial term of 3 years with an option to extend the term by a further 1 x 24 month period at the discretion of the Contracting Authority and subject to satisfactory contractual performance.
Estimated value excluding VAT:
Range: between 0 and 810 700 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The Contracting Authority for this Lot is NHS England Yorkshire & Humber and service is to be provided to South Yorkshire & Bassetlaw.
Tenderers are to note that the Contracting Authority has set a maximum affordability limit per contract year. Following evaluation, any tender price exceeding the maximum financial affordability limit, in any individual financial year will be deemed not to be viable, and further evaluation of the tender will not be undertaken.
Maximum Affordability Limit per Contract Year
Year 1 1 615 000 GBP
Year 2 1 618 000 GBP
Year 3 1 621 000 GBP
Total Initial 3 Year Contract 4 854 000 GBP
Optional at Contracting Authorities Discretion Maximum Affordability Limit
Year 4 1 625 000 GBP
Tear 5 1 628 000 GBP
Total Initial contract period plus Optional contract period 8 107 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
Minimum level(s) of standards possibly required: As stated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NECS154
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.7.2015 – 12:00

Place:

Via Time Locked e-Tender system

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 Years from the award of contract.
VI.2)Information about European Union funds

VI.3)Additional information

NECS will only accept documents for tenders or quotations placed on its e-tendering system to be received electronically unless explicitly stated otherwise in the tenderers instructions.
NECS is utilising an electronic tendering system to manage this procurement and communicate with tenderers .Accordingly, there will be no hard copy documents issued to tenderers and all communications with NECS, including your tender submission, will be conducted via the portal hosted by (In-Tend), the managed service provider for the NECS electronic tendering system.
Express Interest:

To express an interest in tendering for this service, and (if you have not already done so) please register on the electronic tendering portal, which can be found at https://in-tendhost.co.uk/necs

Once registered, you will be able to view details of the tender opportunity by selecting the ‘Tenders’ tab, and then selecting ‘Current’, scroll down through the tender lists until you come to ‘Cervical Cytology Screening Laboratory Service (CCSLS) NECS154’. To view further information on this specific tender opportunity, click the button marked ‘View Details’ from this area, you will be able to express your interest in this tender opportunity by selecting the button marked ‘Express Interest’.
Please note that it is free to register on the portal, which can be accessed at any time of day as long as you have a working internet connection.
If you require further assistance, a help guide can be found on the portal by clicking on the tab marked ‘Guidance for Suppliers’.

Alternatively, (should tenderers have any queries) a dedicated helpdesk is available and can be contacted on +44 8442728810 Monday to Friday 8:30 to 17:00 or email: support@in-tend.co.uk

(MT Ref:156133).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North of England Commissioning Support Unit
Teesdale House, Westpoint Road, Thornaby
TS17 6BL Stockton-on-Tees
UNITED KINGDOM
E-mail: necsu.neprocurement@nhs.net
Internet address: https://in-tendhost.co.uk/necs/aspx/Home

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authorities will act in accordance with Regulation 32 and Part 9 of the Public Contract Regulations 2006 (SI 2006 no 5) as amended by the Public Contract (Amendment) Regulations 2009 (SI 2009 no 2992). Part 9 of these Regulations provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps. The rules relating to appeal are complex and a dissatisfied tenderer is advised to take their own prompt legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The High Court, Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

24.6.2015

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