Charitable Funds Administration Tender

Charitable Funds Administration Tender

Preparation of Annual Accounts by the deadline required by the Charity Commission or other regulator.

United Kingdom-Oxford: Business services: law, marketing, consulting, recruitment, printing and security

2016/S 221-402885

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxford Health NHS Foundation Trust
Corporate Services, Littlemore Mental Health Centre
Oxford
OX4 4XN
United Kingdom
Contact person: https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml
Telephone: +44 1865901000
E-mail: peter.smith@oxfordhealth.nhs.uk
NUTS code: UK
Internet address(es):Main address: http://www.oxfordhealth.nhs.uk/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Charitable Funds Administration 2017.

Reference number: T615PS

II.1.2)Main CPV code

79000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of charitable funds administration services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Finance Services,

Management and Advisory Services.

II.2)Description

II.2.1)Title:

Finance Services

Lot No: 1

II.2.2)Additional CPV code(s)

79210000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Oxford.

II.2.4)Description of the procurement:

— Preparation of Annual Accounts by the deadline required by the Charity Commission or other regulator, including the provision of information required for the consolidation into the Oxford Health NHS Foundation Trust accounts in line with the Trust’s reporting requirements.

— Completion of the Charity’s Annual Return by the deadline required by the Charity Commission, including filing of the Annual Report and Accounts.

— Provision of relevant financial information for the Annual Report.

— Preparation of monthly accounts on a time-scale which permits up to date reporting to the Charity Committee.

— Providing monthly statements to fund advisors and other ‘ad hoc’ readily-accessible information when required.

— Weekly payments processing.

— Income invoices to be raised and credit controlled as appropriate.

— Processing receipts and recording of all income due.

— Maximising tax benefits (e.g. gift aid) and maintenance of associated records.

— Responding to HM Revenue and Customs enquiries and, on the Trustee’s behalf, liaison with Revenue and Customs officers as needed.

— Liaison with internal and external auditors of the Charity.

— Liaison with the Charity Commission for advice, as appropriate.

— Operating effective internal financial controls. These should be periodically reviewed by the tenderer’s internal auditor, and the resulting reports shared with the Charity Committee.

— Attendance at the quarterly meetings of the Charity Committee.

— Preparing papers and reports to the Trustee’s Charity Committee consistent with the services identified. See appendix 1 for further information on papers and reports.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial contract period will be 36 months but may be extended up to a maximum of 60 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Management and Advisory Service

Lot No: 2

II.2.2)Additional CPV code(s)

79400000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Oxford.

II.2.4)Description of the procurement:

— Working with the Charity in the review of funds, to ensure they are being used effectively in accordance with the Charity Commission guidelines.

— Coordination and distribution of investment information to the Charity Committee, as provided by the Investment Managers.

— An administration service for legacies received by the Charity.

— General administration of the Charity.

— Drafting income guidelines and expenditure rules.

— General, legal, charity and fundraising advice as appropriate.

— Supporting Oxford Health’s Charity Committee Secretary in preparing the agendas for Charity Committee meetings. Where appropriate, meeting with the Chair of the Charity Committee to discuss/agree the agendas.

— Preparing papers and reports to the Trustee’s Charity Committee consistent with the services identified. See appendix 1 for further information on papers and reports.

— Preparing papers and reports on investment policy, as included in appendix 1. Ad hoc support related to changes in the investment management arrangements.

— Drafting of the Annual Report of the Charity within the deadline required by the Auditors.

— Liaison with internal and external auditors of the Charity.

— Liaison with the Charity Commission for advice, as appropriate.

— Attendance at the quarterly meetings of the Charity Committee.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial contract period will be for 36 months but may be extended up to a maximum of 60 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/12/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 15/03/2017

IV.2.7)Conditions for opening of tenders

Date: 16/12/2016
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Oxford Health NHS Foundation Trust
Oxford
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/11/2016

 

Related Posts

Fuel Hedging Financial Services for the Ministry of Defence

Provide Actuarial Services and Audit for Police Insurance Fund

Treasury Management Services Staffordshire

Appointment of a Pension Fund Manager for Strathclyde Pension Fund

Enjoyed this post? Share it!