Charter Air Broker Services for Civil Aviation Authority

Charter Air Broker Services for Civil Aviation Authority

Charter Air Broker Services to support CAA in managing repatriation of UK Consumers.

United Kingdom-London: Air-charter services

2016/S 082-145037

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Civil Aviation Authority
CAA House, 45-59 Kingsway
London
WC2B 6TE
UNITED KINGDOM
Telephone: +44 1293573042
E-mail: claire.lefort@caa.co.uk
NUTS code: UKJ24Internet address(es):Main address: http://www.caa.co.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Air-charter-services./62748782T8
Additional information can be obtained from another address:
Civil Aviation Authority
CAA House, 45-59 Kingsway
London
WC2B 6TE
UNITED KINGDOM
Contact person: Claire Lefort
Telephone: +44 1293573042
E-mail: claire.lefort@caa.co.uk
NUTS code: UKJ24

Internet address(es):Main address: https://caa.delta-esourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: public corporation of the department for transport

I.5)Main activity

Other activity: specialist aviation regulator

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Charter Air Broker Services to support CAA in managing repatriation of UK Consumers.

Reference number: 2468

II.1.2)Main CPV code

60423000

II.1.3)Type of contract

Services

II.1.4)Short description:

This tender exercise is for the procurement of a Charter Air Broker (Service Provider) who will work in collaboration with CAA and potentially other third party providers, to undertake efficient and effective repatriation operations that provide the best possible service to consumers who are abroad at the time of a failure. The Service Provider will be required at short-notice to form a team of individuals with the right technical and operational skills and experience, and in sufficient numbers to work with CAA in managing a repatriation operation.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

60423000
79223000
60400000
60420000
34700000
34711100
34711300
34711400

II.2.3)Place of performance

NUTS code: UKJ24
Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

This tender exercise is for the procurement of a Charter Air Broker (Service Provider) who will work in collaboration with CAA and potentially other third party providers, to undertake efficient and effective repatriation operations that provide the best possible service to consumers who are abroad at the time of an ATOL Holder failure.

The Service Provider will be required at short-notice to form a team of individuals with the right technical and operational skills and experience, and in sufficient numbers to work with CAA in managing a repatriation operation. This will entail the Service Provider undertaking:

i. Contingency Planning;

ii. Flight Planning;

iii. Securing Aircraft (Broking); and

iv. Flight Administration and Reconciliation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Agreement may be extended on the same terms and conditions at CAA’s option for a further period or periods not exceeding 12 months in total.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

CAA has reviewed its contingency plans and operational resilience for dealing with larger scale repatriation operations and is now enhancing these arrangements. This entails working in collaboration with the aviation industry, improving charter market intelligence and acquiring expertise in flight planning and charter air broking. This tender exercise is for the procurement of a Charter Air Broker (Service Provider) who will work in collaboration with CAA and potentially other third party providers, to undertake efficient and effective repatriation operations that provide the best possible service to consumers who are abroad at the time of an ATOL Holder failure. The Service Provider will be required at short-notice to form a team of individuals with the right technical and operational skills and experience, and in sufficient numbers to work with CAA in managing a repatriation operation. This will entail the Service Provider undertaking:

i. Contingency Planning;

ii. Flight Planning;

iii. Securing Aircraft (Broking); and

iv. Flight Administration and Reconciliation.

Bidders interested in delivering the services must ensure and provide evidence that they meet the following minimum qualification requirements:

i. IATA accredited with full ticketing facilities;

ii. Have access to (non-IATA) low cost airline inventory with full ticketing facilities;

iii. Hold an Air Travel Organiser’s Licence (ATOL);

iv. Are able to provide 24/7 in-house (not sub-contracted or outsourced) Flight Watch throughout the course of a repatriation operation. (Flight Watch includes but is not limited to the continuous monitoring and recording of contracted airline service performance and resolving operational issues arising).

Due to the nature of the CAA’s requirements only an estimate Framework agreement value can be provided, we are not able to predict if, or how many failures may occur. Our estimate is that the value of the Framework Agreement may be between the sums of 10 000 GBP to 1 000 000 GBP over the Agreement term.

Further information can be found in the tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 017-025884

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/05/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at: https://caa.delta-esourcing.com/tenders/UK-UK-London:-Air-charter-services./62748782T8

To respond to this opportunity, please click here: https://caa.delta-esourcing.com/respond/62748782T8

GO Reference: GO-2016422-PRO-8105542.

VI.4)Procedures for review

VI.4.1)Review body

Civil Aviation Authority
CAA House, 45-59 Kingsway
London
WC2B 6TE
UNITED KINGDOM
E-mail: claire.lefort@caa.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/04/2016

 

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