Cheshire Councils Enterprise Resource Planning Solution

Cheshire Councils Enterprise Resource Planning Solution

To procure a Framework Agreement with a single supplier to design, build, implement an integrated ERP Solution.

United Kingdom-Sandbach: IT services: consulting, software development, Internet and support

2016/S 200-360866

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire East Borough Council
Westfields, Middlewich Road
CW11 1HZ
United Kingdom
Contact person: Daniel Hart
Telephone: +44 1270686592
NUTS code: UKD22
Internet address(es):Main address:

Address of the buyer profile:

I.1)Name and addresses

Cheshire West and Chester Council
HQ 58 Nicholas Street, Cheshire
United Kingdom
Contact person: As Above
NUTS code: UKD22
Internet address(es):Main address:

I.2)Joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


16 023 Cheshire Councils Enterprise Resource Planning (ERP) Solution.

Reference number: 16 023 Chest Ref: DN175327

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Cheshire East Borough Council & Cheshire West & Chester Council (Authorities) intend to enter into a joint procurement process to procure a Framework Agreement with a single supplier to design, build, implement an integrated ERP Solution and thereafter to provide on-going support and maintenance. The core business services impacted are Finance, Procurement Human Resources and Payroll. The scope of the service may include the provision and implementation of new modules offering improved functionality and/or solution refreshes as necessary during the contract term. The Authorities will take the lead in procuring, managing and delivering the business change aspects of any future programme. Warrington BC, Wirral MBC, Trafford MBC & Stockport MBC (Related Councils) shall be entitled to call off services under the Framework Agreement. There is no guarantee that any call-off contracts will be awarded by the Authorities, or (Related Councils) under the Framework Agreement.

II.1.5)Estimated total value

Value excluding VAT: 49 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKD22

II.2.4)Description of the procurement:

The purpose of this competition is to establish a 4 year Framework Agreement with a single supplier which will be entered into by Cheshire East Borough Council. The call-off contracts under the Framework Agreement will be for an initial term of 7 years and an option to extend up to 5 years. The Authorities intend to sign call-off contracts on the same day that the framework agreement is signed. The value of the Framework Agreement is estimated to be approx 16-20 000 000 GBP for the Authorities and an additional 25-29 000 000 GBP for the Related Councils calling-off the services under the Framework Agreement. The Framework Agreement, could potentially reach an estimated value of up to 41-49 000 000 GBP but will be dependent on the Authorities and Related Councils’ decision whether to use the Framework Agreement. Owing to the size/nature of the services and help to ensure the best service continuity, the Authorities have decided not to subdivide the contract services into Lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 49 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Call-offs may be up to 12 years.

It is anticipated that the duration of the Call-Off Contract shall be for an initial period of 7 years but with the ability to extend by 2 or more periods up to a further 5 years. The maximum contract period available is 12 years.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authorities wish to explore the benefits of awarding separate Call-Off Contracts but with joint contract management arrangements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Authorities reserve the right to request the winning bidder to enter into either a parent company guarantee and/or other appropriate bond when requested prior to contract finalisation, pending financial risks. Failure to agree will result in disqualification of that bidder.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 155-280365

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/11/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/12/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Services may be provided under the individual call-off contracts of the Authorities/Related Councils to schools and alternative service delivery vehicles (ASDVs) established by the Councils/Related Councils. Details of the schools and Academies and ASDVs within the Authorities’ administrative areas known at the time of publishing can be found at: and a list of Cheshire East ASDV’scan be found at:

Cheshire West & Chester Council includes has the following ASDVs, Cheshire West and Chester Leisure CIC (trading as Brio), Vivo Care Choices Limited, Edsential Community Interest Company, Cheshire Pension Fund and Cowest Services Limited (Trading as Qwest)

The Related Councils include Warrington BC, Wirral MBC, Trafford MBC & Stockport MBC

There is a bidder’s day taking place on 13th October 2016 at Sandbach Town Hall @ 1.30pm.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authorities will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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