Cheshire Councils Enterprise Resource Planning Solution
To procure a Framework Agreement with a single supplier to design, build, implement an integrated ERP Solution.
United Kingdom-Sandbach: IT services: consulting, software development, Internet and support
Section I: Contracting authority
I.1)Name and addresses
Westfields, Middlewich Road
Contact person: Daniel Hart
Telephone: +44 1270686592
NUTS code: UKD22
I.1)Name and addresses
HQ 58 Nicholas Street, Cheshire
Contact person: As Above
NUTS code: UKD22
I.4)Type of the contracting authority
Section II: Object
16 023 Cheshire Councils Enterprise Resource Planning (ERP) Solution.
II.1.2)Main CPV code
II.1.3)Type of contract
Cheshire East Borough Council & Cheshire West & Chester Council (Authorities) intend to enter into a joint procurement process to procure a Framework Agreement with a single supplier to design, build, implement an integrated ERP Solution and thereafter to provide on-going support and maintenance. The core business services impacted are Finance, Procurement Human Resources and Payroll. The scope of the service may include the provision and implementation of new modules offering improved functionality and/or solution refreshes as necessary during the contract term. The Authorities will take the lead in procuring, managing and delivering the business change aspects of any future programme. Warrington BC, Wirral MBC, Trafford MBC & Stockport MBC (Related Councils) shall be entitled to call off services under the Framework Agreement. There is no guarantee that any call-off contracts will be awarded by the Authorities, or (Related Councils) under the Framework Agreement.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The purpose of this competition is to establish a 4 year Framework Agreement with a single supplier which will be entered into by Cheshire East Borough Council. The call-off contracts under the Framework Agreement will be for an initial term of 7 years and an option to extend up to 5 years. The Authorities intend to sign call-off contracts on the same day that the framework agreement is signed. The value of the Framework Agreement is estimated to be approx 16-20 000 000 GBP for the Authorities and an additional 25-29 000 000 GBP for the Related Councils calling-off the services under the Framework Agreement. The Framework Agreement, could potentially reach an estimated value of up to 41-49 000 000 GBP but will be dependent on the Authorities and Related Councils’ decision whether to use the Framework Agreement. Owing to the size/nature of the services and help to ensure the best service continuity, the Authorities have decided not to subdivide the contract services into Lots.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Call-offs may be up to 12 years.
It is anticipated that the duration of the Call-Off Contract shall be for an initial period of 7 years but with the ability to extend by 2 or more periods up to a further 5 years. The maximum contract period available is 12 years.
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The Authorities wish to explore the benefits of awarding separate Call-Off Contracts but with joint contract management arrangements.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
The Authorities reserve the right to request the winning bidder to enter into either a parent company guarantee and/or other appropriate bond when requested prior to contract finalisation, pending financial risks. Failure to agree will result in disqualification of that bidder.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Services may be provided under the individual call-off contracts of the Authorities/Related Councils to schools and alternative service delivery vehicles (ASDVs) established by the Councils/Related Councils. Details of the schools and Academies and ASDVs within the Authorities’ administrative areas known at the time of publishing can be found at: http://www.education.gov.uk/edubase/home.xhtml and a list of Cheshire East ASDV’scan be found at:
Cheshire West & Chester Council includes has the following ASDVs, Cheshire West and Chester Leisure CIC (trading as Brio), Vivo Care Choices Limited, Edsential Community Interest Company, Cheshire Pension Fund and Cowest Services Limited (Trading as Qwest)
The Related Councils include Warrington BC, Wirral MBC, Trafford MBC & Stockport MBC
There is a bidder’s day taking place on 13th October 2016 at Sandbach Town Hall @ 1.30pm.
The Authorities will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: