Cheshire East Borough Council Security Services Tender

Cheshire East Borough Council requires the provision of Security Services for the entire borough.

United Kingdom-Sandbach: Investigation and security services

2018/S 026-056805

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire East Borough Council
Westfields, Middlewich Road
Sandbach
CW11 1HZ
United Kingdom
Contact person: Mr Daniel Hart
Telephone: +44 1270686592
E-mail: daniel.hart@cheshireeast.gov.uk
NUTS code: UKD62

Internet address(es):Main address: www.cheshireeast.gov.uk

Address of the buyer profile: www.cheshireeast.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

17 187 — Provision of Security Services

Reference number: DN315726

II.1.2)Main CPV code

79700000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cheshire East Borough Council requires the provision of Security Services for the entire borough. The bidders shall adopt industry recognised methods and procedures and shall maintain full compliance with all statutory and legislative requirements, directives, standards, protocols and law in the planning and delivery of the services. A quality, high value for money and expert service delivery is required from the Service Provider to ensure that the Premises continuously operate at high standards of reliability, availability and presentation, and realise the vision and business objectives of the Council. The council are seeking a 2 year initial term with the optional extensions of 2 x 12 months. Contract start date is anticipated to be the 1.6.2018. The value of this contract is in the region of GBP 300 000 — 560 000.

II.1.5)Estimated total value

Value excluding VAT: 560 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

The contract will be awarded to a single supplier and entered into by Cheshire East Council. The scope of the services are mobile patrols; key holding; static guards; building support services; and ad-hoc security services. The Service Provider shall provide a professionally managed, high quality security, service that complies with all legislation governing the security industry and shall be contactable by the Council 24 hours per day, 7 days per week. There will be no guarantee or warranty given as to the nature or volume of the Services or the number of call offs under the Security Services Agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

There will be optional extensions of 2 x 12 months at the end of the 24 month term.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

Only the Top 5 compliant scoring organisations of those who meet the qualifying criteria will be selected for ITT stage. In the event of two or more tenderers receiving the fifth highest score (i.e. a tie) the Authority will invite all those tenderers receiving the fifth highest score.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There will be optional extensions of 2 x 12 months at the end of the 24 month term.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/03/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement exercise will be conducted on Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk

Organisations wishing to be considered for this contract must register their expression of interest and provide additional required information through the Contract and Tender Management System. Expressions of interest must be by way of completion and return of the Selection Questionnaire (“SQ”) (in accordance with the requirements set out in the SQ) by the date and times specified in Section IV.2.2. If you have any technical problems with the Contract and Tender Management System please contact the help-desk on: ProcontractSuppliers@proactis.com or 0330 005 0352. In order to participate, providers must register, complete and upload completed documentation and submit this via the Chest at the link provided in this notice. The project reference on The Chest is DN315726. The values given in this notice are only estimations — the Council gives no guarantee or warranty or makes any representation as to the accuracy of any indicative values.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to review and scrutinise the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/02/2018

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