Cheshire Police Building Cleaning Services Contract

Cheshire Police Building Cleaning Services Contract

Covering General Office Accommodation and Public Areas; Toilets, Bathrooms, Showers; Kitchens, Dining Rooms, Meal Rooms.

United Kingdom-Winsford: Cleaning services

2016/S 151-273194

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire Constabulary and Police and Crime Commissioner for Cheshire
N/A
Headquarters, Clemonds Hey, Oakmere Road, Cheshire
Winsford
CW7 2UA
United Kingdom
Contact person: Helen Elliott
Telephone: +44 1606362063
E-mail: helen.elliott@cheshire.pnn.police.uk
NUTS code: UKD2

Internet address(es):

Main address: http://www.cheshire.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16627&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16627&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building Cleaning Services CPA/SPU/626.

Reference number: CPA/SPU/626

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

Building cleaning services to The Police and Crime Commissioner for Cheshire covering General Office Accommodation and Public Areas; Toilets, Bathrooms, Showers; Kitchens, Dining Rooms, Meal Rooms, Tea Stations; Custody Suites including medical rooms; Sports Hall, Multi-Gym, Fitness Rooms; Public Order Arena and Firing Range; Window Cleaning; Periodic Deep Cleaning e.g. kitchens, carpets. A service will be required 24 hours of the day, 365/366 days of the year. There are buildings/locations which will require a service Saturdays and Sundays and Public Holidays. Buildings and locations are subject to change during the contract period to support operational demands. The scope will also include provision to services at other Cheshire Constabulary premises and Cheshire Fire and Rescue locations. Full details of the requirements and scope are given in the Specification which can be found in the Briefing Document, which is available once you have expressed interest and logged in.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911000
90911100
90911200
90911300
90919200

II.2.3)Place of performance

NUTS code: UKD2
NUTS code: UK
Main site or place of performance:

Cheshire Constabulary Policing Area.

II.2.4)Description of the procurement:

The provision of building cleaning services to The Police and Crime Commissioner for Cheshire covering the Cheshire Constabulary policing area. Building cleaning services will be required to cover the following: General Office Accommodation and Public Areas including Public Contact Points; Toilets, Bathrooms, Showers and Drying Rooms; Kitchens, Dining Rooms, Meal Rooms, Tea Stations; Custody Suites including medical rooms; Sports Hall, Multi-Gym, Fitness Rooms; Public Order Arena and Firing Range; Internal and External Window Cleaning; Periodic Deep Cleaning e.g. kitchens, carpets. The contract will include: cleaning materials and equipment; wash-room and kitchen consumables, dispensers and equipment. The PCC will not consider bids for individual locations/buildings or cleaning tasks however a sub-contracting approach will be considered, subject to the tenderer providing satisfactory evidence of performance control arrangements.

A service will be required 24 hours of the day, 365/366 days of the year. A help-desk will be required. Buildings may be used 24 hours a day and therefore services will be required to fit in with local operational requirements. Although the majority of locations will only require a cleaning service Monday – Friday, there are buildings/locations which will require a service Saturdays and Sundays. A service on Public Holidays may be required for certain areas. The buildings and locations are subject to change during the contract period to support operational demands. Should the need arise during the contract period, the scope will also include provision to modify the contract to include building cleaning services at other Cheshire Constabulary premises and Cheshire Fire and Rescue locations.

The value of the contract is estimated as between 1 500 000 GBP and 6 000 000 GBP covering the initial and optional extension periods and any modifications which may arise.

Full details of the requirements are given in the Specification which can be found in the Briefing Document, which is available once you have expressed interest and logged in.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The 5 economic operators (meeting the minimum eligibility requirements) with the highest score will be invited to tender. In the event of tied scores, ranking will be determined by ordering linked to the highest score in Section 5 (relevant experience and contract examples). Should this still result in tied scores, the process will be repeated in descending order of the published weightings, with Question 6.A.1, 6.A.2 and finally question 6.A.3 as required.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract term will be from 1.4.2017 to 31.3.2020. There will be an option to extend the contract for 2 periods of 12 months up to 31.3.2022. The contract may also be amended to include other Cheshire Constabulary locations and Cheshire Fire and Rescue locations. Buildings and Locations are subject to change within the boundaries covered by The Police and Crime Commissioner for Cheshire, Cheshire Constabulary, Cheshire Fire Authority and Cheshire Fire and Rescue Service.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/09/2016
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)Procedures for review

VI.4.1)Review body

High Court
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/08/2016

 

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