Child Death Overview Panel Arrangements

Child Death Overview Panel Arrangements

The Child Death Review Process became mandatory in April 2008 and Child Death Overview Panel (CDOP) is responsible for reviewing information on all child deaths. Chapter 5 of ‘Working Together 2015’ sets out the procedures to be followed when a child dies.

United Kingdom-Exeter: Health and social work services

2015/S 178-323806

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
UKK
County Hall, Annexe Ground Floor, Topsham Road
For the attention of: Mr Christopher Dorain
EX2 4QR Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: christopher.dorain@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk

Electronic access to information: https://www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: https://www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
UKK
County Hall, Annexe Ground Floor, Topsham Road
For the attention of: Mr Christopher Dorain
EX2 4QR Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: christopher.dorain@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
UKK
County Hall, Annexe Ground Floor, Topsham Road
For the attention of: Mr Christopher Dorain
EX2 4QR Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: christopher.dorain@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
UKK
County Hall, Annexe Ground Floor, Topsham Road
For the attention of: Mr Christopher Dorain
EX2 4QR Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: christopher.dorain@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Torbay Council
UKK
Town Hall, Castle Circus
TQ1 3DR Torquay
UNITED KINGDOM

Plymouth City Council
UKK
Plymouth City Council
PL1 3BJ Plymouth
UNITED KINGDOM

Cornwall County Council
UKK
Cornwall County Council, County Hall, Treyew Road, Cornwall
TR1 3AY Truro
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1201-15 Child Death Overview Panel Arrangements (TENDER).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKK3,UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Child Death Review Process became mandatory in April 2008 and Child Death Overview Panel (CDOP) is responsible for reviewing information on all child deaths. Chapter 5 of ‘Working Together 2015’ sets out the procedures to be followed when a child dies.
The CDOP is accountable to the Local Safeguarding Children Board. CDOPs may serve more than one LSCB and the South West Peninsula LSCBs of Cornwall and Isles of Scilly, Devon, Plymouth and Torbay have agreed to manage the overview of child deaths in the region through collective Child Death Overview Panel arrangements. More locally the Peninsula CDOP will have a direct link to a standing sub group of all 4 of the Peninsula LSCBs. The intention is to jointly procure these arrangements through this contract
Working Together 2015 states that the functions of Child Death Overview Panels are responsible for:
— reviewing all child deaths, excluding those babies who are stillborn and planned terminations of pregnancy carried out within the law;
— collecting and collating information on each child and seeking relevant information from professionals and, where appropriate, family members;
— discussing each child’s case, and providing relevant information or any specific actions related to individual families to those professionals who are involved directly with the family so that they, in turn, can convey this information in a sensitive manner to the family;
— determining whether the death was deemed preventable, that is, those deaths in which modifiable factors may have contributed to the death and decide what, if any, actions could be taken to prevent future such deaths;
— making recommendations to the LSCB or other relevant bodies promptly so that action can be taken to prevent future such deaths where possible;
— identifying patterns or trends in local data and reporting these to the LSCB;
— where a suspicion arises that neglect or abuse may have been a factor in the child’s death, referring a case back to the LSCB Chair for consideration of whether a Serious Case Review is required;
— agreeing local procedures for responding to unexpected deaths of children; and
— co-operating with regional and national initiatives — for example, with the National Clinical Outcome Review Programme — to identify lessons on the prevention of child deaths.
Link to: Working together to safeguard children — A guide to inter-agency working to safeguard and promote the welfare of children.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/419595/Working_Together_to_Safeguard_Children.pdf

The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the Regulations. As such the full regime set out in the Regulations will not apply to the award of the services contracts. Consequently the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the Regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment.
Additional information relating to this procurement process is available within the tender pack. This can be accessed from:

www.supplyingthesouthwest.org.uk

II.1.6)Common procurement vocabulary (CPV)

85000000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Child Death Overview Panel Arrangements (CDOP)
The contract period is 1.4.2016 to 31.3.2019 with 3, 1 x year options to extend (Subject to performance)
100 000 GBP per annum maximum subject to tender / total contract value is 600 000 GBP.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a duration of 3 years with 3 options to extend for 12 months at the discretion of the Commissioners.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly in arrears.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Commissioners reserves the right to require groupings of providers (contractors) (e.g. a joint venture arrangement or a consortium) to take a particular legal form or to require a single provider (contractor) to take primary liability or to require that each contracting counter party to the services contract(s) is jointly and severally liable in respect of all liabilities arising from the same.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and set out in the pre-qualification questionnaire available from the address in section I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 58 of Directive 2014/24/EU and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire which is available from the address in section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 58 of Directive 2014/24/EU and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the PQQ which is available from the address in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1201-15
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. Any services contract(s) entered into as a result of this contract notice shall be considered as a contract(s) made under English law and subject to the exclusive jurisdiction of the English courts. 2. Each of the Commissioners reserves the right not to enter into any agreement or award any contract as a result of this contract notice and to vary or change or not to proceed with this competition at any stage of the procurement process. 3. None of the Commissioners shall be responsible for any costs incurred by any potential bidder responding to this contract notice. 4. If any potential bidder considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Potential bidders should be aware that even where they have indicated that information is commercially sensitive, each or any of the Commissioners may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the Commissioners of any materials marked ‘confidential’ or equivalent shall not be taken to mean that any of the Commissioners accept any duty of confidence by virtue of that marking.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), 87 (Standstill period) and Regulation 91 Enforcement of duties through the Court of the Public Contracts regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.9.2015

Enjoyed this post? Share it!