Children and Adults Wheelchair Service East Sussex

Children and Adults Wheelchair Service East Sussex

The service will include the assessment, prescription, provision and maintenance of wheelchairs and specialist seating and equipment for clients with permanent mobility problems. 

United Kingdom-Lewes: Health and social work services

2014/S 102-179024

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS High Weald Lewes Havens CCG
36-38 Friars Walk
For the attention of: Andy Glenister
BN7 2PB Lewes
UNITED KINGDOM
Telephone: +44 3000424321
E-mail: andy.glenister@nhs.net

Internet address(es):

General address of the contracting authority: http://www.highwealdleweshavensccg.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Hastings and Rother CCG
Bexhill Hospital, Holliers Hill
TN40 2DZ Bexhill-on-Sea
UNITED KINGDOM

NHS Eastbourne, Hailsham and Seaford CCG
36-38 Friars Walk
BN7 2PB Lewes
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Children and Adults Wheelchair Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Community Wheelchair Service Commissioning team at Sussex CCGs (comprising NHS High Weald Lewes Havens CCG, NHS Eastbourne Hailsham Seaford CCG, and NHS Hastings and Rother CCG) invites Expressions of Interest (EOI) from suitably qualified and experienced healthcare providers (including general practitioners, private sector organisations, social enterprise/third sector organisations and other providers) for the provision of a Children and Adults Wheelchair Service across the Commissioner’s area in East Sussex.
The service will include the assessment, prescription, provision and maintenance of wheelchairs and specialist seating and equipment for clients with permanent mobility problems. The service will be for both children and adults.
The service will be tendered in 2 Lots:
Lot 1 – Children and young people’s service across all the Commissioner’s area.
Lot 2 – Adults service across all the Commissioner’s area.
The Commissioner welcomes submissions from organisations interested in individual Lots or both Lots.
The lead commissioner for this service is NHS High Weald Lewes Havens CCG (HWLH), together with two associate commissioners NHS Eastbourne Hailsham and Seaford CCG (EHS) and NHS Hastings and Rother CCG (HR), together referred to as the Commissioner. The Commissioner is supported by Kent and Medway Commissioning Support Unit (KMCS) and its procurement partner NHS Commercial Solutions (NHSCS).

II.1.6)Common procurement vocabulary (CPV)

8500000033193000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The service will include the assessment, prescription, provision and maintenance of wheelchairs and specialist seating and equipment for clients with permanent mobility problems.
The service will be tendered in two separate lots: one for the children’s wheelchair service and one for the adults wheelchair service. Bidders may bid for one lot or both lots.
The value shown below is an initial indicative value for both lots combined and may be revised later.
The contract for each lot will be for an initial term of three years, with the option of extension for a further two years subject to satisfactory performance by the provider and agreement between the parties.
Estimated value excluding VAT:
Range: between 1 850 000 and 2 270 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Adult service

1)Short description

Wheelchair assessment, provision, maintenance, and repair for adults in the Commissioner’s area.

2)Common procurement vocabulary (CPV)

851000005042110033193000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 1 Lot title: Lot 1 Childrens Wheelchair Service

1)Short description

Wheelchair assessment, provision, maintenance, and repair for children and young people across the Commissioner’s area.

2)Common procurement vocabulary (CPV)

851000005042110033193000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal:https://commercialsolutions.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs /ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ITT to access the content. This procurement is identified as ‘ESX CAWS Children and Adults Wheelchair Service’ – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 2
Objective criteria for choosing the limited number of candidates: Please refer to the Memorandum of Information and Pre-Qualification Questionnaire available through the NHSCS website as described above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Bravo project 1072. Folder reference P2014-004.

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. This is a Category 25 Part B procurement, and therefore this OJEU Notice is voluntary and non-mandatory and, as a result of its publication, the Contracting Authority will not be bound by the full force of Directive 2004/18/EEC and the Public Contracts Regulations 2006. It acknowledges that it is obliged to publish an Award Notice. Please see the tender documentation for more details of the process being followed.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Commissioner will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5), as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Contracts (Miscellaneous Amendments) Regulations 2011, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.5.2014

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