Children and Adult Advocacy Services for Oxfordshire

Children and Adult Advocacy Services for Oxfordshire

Lot 1 – Children Advocacy Services. Lot 2 – Adults Advocacy Services.

United Kingdom-Oxford: Social work and related services

2018/S 238-544042

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxfordshire County Council
3rd Floor, County Hall
Oxford
OX1 1ND
United Kingdom
Contact person: Mr Alastair Jewson
Telephone: +44 7799470760
E-mail: alastair.jewson@oxfordshire.gov.uk
NUTS code: UKJ14
Internet address(es):Main address: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.oxfordshire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://sebp.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Children and Adult Advocacy Services for Oxfordshire (CPU2052)

Reference number: DN379533

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

The council has a statutory responsibility for the delivery of advocacy and independent visiting (IV) for children.

Currently the children’s advocacy and IV service is delivered by an in-house team.

Adults advocacy services are delivered through an external contract which expires on 31.9.2019.

The services covered by this procurement have been sub-divided into 2 lots:

Lot 1 – Children Advocacy Services (including IV).

Lot 2 – Adults Advocacy Services.

Tenderers can apply to deliver either lot or both. Lots will be awarded to the tenderer/s presenting the best price-quality ratio.

Further details are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.1.5)Estimated total value

Value excluding VAT: 2 875 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Children’s Advocacy and Independent Visitor Services

Lot No: 1

II.2.2)Additional CPV code(s)

85312000
85320000

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

Both Independent Visitors (IVs) and Advocates are provided through an internally managed service supported by volunteers. The service currently provides support to vulnerable young people and those on child protection plans; aged 5 -18 years old, or up until the age of 25 if they have special educational needs and require continued support into adulthood. Young people supported through these services will include:

— looked after children who wish to be represented by an independent person,

— children and young people at risk of sexual exploitation,

— children and young people at risk of homelessness,

— children and young people with mental health issues who are not accessing alternative one-to-one support,

— children and young people making a complaint,

— children and young people in residential or edge of care accommodation.

Since 2014, referrals to the service have tripled. There is an on-going need to ensure support and clear guidelines are made available.

TUPE will apply.

The contract can be delivered by single organisations or consortium/partnerships, and the successful provider will need to maintain strong working relationships and work with other organisations to deliver an effective, timely service.

Estimated start/end date: 1.10.2019 to 30.9.2022.

Contract term: 3 years plus the option to extend up to a further 2 years.

Further details are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service model / Weighting: 14
Quality criterion – Name: Staff and management / Weighting: 13
Quality criterion – Name: Contract implementation / Weighting: 9
Quality criterion – Name: Quality of advocates / Weighting: 8
Quality criterion – Name: Safeguarding / Weighting: 10
Quality criterion – Name: Partnership working / Weighting: 6
Quality criterion – Name: Quality and governance / Weighting: 5
Quality criterion – Name: Risk management / Weighting: 5
Quality criterion – Name: Service development / Weighting: 5
Price – Weighting: 25

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended up to a further 24 months.

Please refer to further details which are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract may be extended up to a further 24 months.

Please refer to further details which are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Adults Advocacy Services

Lot No: 2

II.2.2)Additional CPV code(s)

85312000
85320000

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

Provision of these services are delivered by paid advocates and a small number of volunteers through an external contract.

The statutory advocacy services required are:

— Independent Mental Capacity Advocacy service (IMCA),

— Paid Relevant Person’s Representative service (RPR),

— Independent Mental Health Advocacy service (IMHA) (including independent mental health advocacy prison service),

— NHS Independent Complaints Advocacy service,

— Independent Care Act Advocacy service (ICAA).

TUPE will apply.

The contract can be delivered by single organisations or consortium/partnerships, and the successful provider will need to maintain strong working relationships and work with other organisations to deliver an effective, timely service.

Estimated start/end date: 1.10.2019 to 30.9.2022.

Contract term: 3 years plus the option to extend up to a further 2 years.

Further details are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service model / Weighting: 14
Quality criterion – Name: Staff and management / Weighting: 13
Quality criterion – Name: Contract implementation / Weighting: 9
Quality criterion – Name: Quality of advocates / Weighting: 8
Quality criterion – Name: Safeguarding / Weighting: 10
Quality criterion – Name: Partnership working / Weighting: 6
Quality criterion – Name: Quality and governance / Weighting: 5
Quality criterion – Name: Risk management / Weighting: 5
Quality criterion – Name: Service development / Weighting: 5
Price – Weighting: 25

II.2.6)Estimated value

Value excluding VAT: 2 075 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended up to a further 24 months.

Please refer to further details which are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract may be extended up to a further 24 months.

Please refer to further details which are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The subject matter of this procurement process relates to Chapter 3 Section 7 of the regulations. As such the full regime set out in the regulations will not apply to the award of the service contract. Consequently the procurement process adopted by the commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that commissioners have not adopted the open procedure (as such terms is defined by the regulations) for the undertaking of this procurement process. The fact that in this Contract Notice Section IV.1) the field/box relating to type of procedure may default to the term “Open” does not mean that this procedure is being followed by the commissioners.

VI.4)Procedures for review

VI.4.1)Review body

Oxfordshire County Council
Oxford
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Oxfordshire County Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Oxfordshire County Council
Oxford
United Kingdom

VI.5)Date of dispatch of this notice:

07/12/2018

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