Children and Young People’s Service Learning and Wellbeing Survey

Children and Young People’s Service Learning and Wellbeing Survey

The Council wishes to award a contract for the provision of a North Yorkshire Children and Young People’s Service Learning and Wellbeing Survey. This is a biennial survey of North Yorkshire school pupils.

UK-Northallerton: market and economic research; polling and statistics

2012/S 165-274173

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Yorkshire County Council
County Hall
For the attention of: Garry Raisbeck
DL7 8AD Northallerton
UNITED KINGDOM
Telephone: +44 1609533447
E-mail: Garry.Raisbeck@northyorks.gov.uk

Internet address(es):

General address of the contracting authority: http://www.northyorks.gov.uk

Address of the buyer profile: https://scms.alito.co.uk/

Electronic access to information: https://scms.alito.co.uk/

Electronic submission of tenders and requests to participate: https://scms.alito.co.uk/

Further information can be obtained from: See VI.3) Additional information – SCMS
Contact point(s): David Ingham
UNITED KINGDOM
Telephone: +44 1609535938
E-mail: David.Ingham@northyorks.gov.uk
Internet address: https://scms.alito.co.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See VI.3) Additional information – SCMS
UNITED KINGDOM
Internet address: https://scms.alito.co.uk/

Tenders or requests to participate must be sent to: See VI.3) Additional information
For the attention of: See VI.3) Additional information
UNITED KINGDOM
Internet address: https://scms.alito.co.uk/

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Other: Local Authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
North Yorkshire County Council Children and Young People’s Service Learning and Wellbeing Survey.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 10: Market research and public opinion polling services
Main site or location of works, place of delivery or of performance: North Yorkshire.
NUTS code UKE
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Council wishes to award a contract for the provision of a North Yorkshire Children and Young People’s Service Learning and Wellbeing Survey. This is a biennial survey of North Yorkshire school pupils. The survey has been conducted in 2006, 2008 and 2010. In 2010, over 300 North Yorkshire schools and over 15 500 pupils took the survey. Comprehensive analysis of the results is undertaken at county, area, district council and school level and by vulnerable groups. A key feature of the analysis is the ability to produce trend information.
Over the period since 2006 the set of questions, the analysis and the style and format of the reporting have all been developed to provide key data to identify and confirm priorities for education and health in planning provision and support to schools, children and young people. The reports produced are shared with schools and across the Children and Young Peoples’ Service and are used to inform strategic planning, evaluation and resource allocation. The reports are also shared with elected members, the Children’s Trust, North Yorkshire and York Primary Care Trust, North Yorkshire Police and other key strategic groups.
We are now seeking to formalise the process of gathering this information and to take a longer term strategic approach in relation to this requirement. This will afford us the opportunity to implement an arrangement to further develop a longer term supplier relationship to provide a level of stability in the evidence gathering, collation, interpretation, presentation of the findings and trend analysis.
In this respect we are proposing to let a Contract for an initial period of 10 years with the Council having the option to extend the arrangement for periods up to a further 4 years. The intention is for this contract to operate as a series of two year arrangements in respect of each biennial survey which may operate between 1.4.2013 and 31.3.2023, subject to on-going funding being available.
II.1.6)Common procurement vocabulary (CPV)

79300000, 79310000, 79311000, 79315000, 79311200, 79330000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is anticipated that if the contract operates for its full duration there will be seven questionnaires to be undertaken.
Estimated value excluding VAT:
Range: between 350 000,00 and 490 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: As the questionnaire is only undertaken every two years the proposed contract will operate as a series of 2 year arrangements culminating in an initial duration of 10 years with the option to extend for periods up to a further 4 years, making a potential 14 years overall. The proposed commencement date of this Contract is 1.4.2013.
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2027

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Further and more detailed information will be contained in the Pre-qualification questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further and more detailed information will be contained in the Pre-qualification questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Further and more detailed information will be contained in the Pre-qualification questionnaire.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further and more detailed information will be contained in the Pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further and more detailed information will be contained in the Pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Further and more detailed information will be contained in the Pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further and more detailed information will be contained in the Pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Further and more detailed information will be contained in the Pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NYCC/CYPS/26300
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.10.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
12.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

To access the tender documents you must register your organisation details on the Supplier Contract Management System (SCMS) at https://scms.alito.co.uk by creating a username, password and Company profile.

To view details of this contract, click on the Bulletin Board.
In the search criteria set.
— The contract ID to: NYCC/CYPS/26300,
— Current/awarded to: Current,
— Display tenders to: All,
— Council to: North Yorkshire,
— Matching categories to: All.
Click search and the details of this contract should be displayed. Once you locate the tender you will need to express your interest in this tender by clicking the Register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. You DO NOT need to complete the Regional Application for Approved List Status for this tender. If you require further information, guidance or support using SCMS please visit the NYCC website link http://www.northyorks.gov.uk/index.aspx?articleid=2848, which contains an overview of the system as well as detailed guidance for registering and participating in procurement projects. If you have specific system issues please contact the Helpdesk; tel: +44 1609533459.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

North Yorkshire County Council
UNITED KINGDOM
Internet address: http://www.northyorks.gov.uk/index.aspx?articleid=42

Body responsible for mediation procedures

North Yorkshire County Council
UNITED KINGDOM
Internet address: http://www.northyorks.gov.uk/index.aspx?articleid=42

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include; a) the criteria for the award of the contract b) the reasons for the decision c) the name of the economic operator to be awarded d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

North Yorkshire County Council
UNITED KINGDOM
Internet address: http://www.northyorks.gov.uk/index.aspx?articleid=42

VI.5)Date of dispatch of this notice:24.8.2012

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