Children’s Independent Return Home Interview Service

Children’s Independent Return Home Interview Service

East Sussex County Council is tendering for a service to support children who are reported missing from home or from care across East Sussex, Brighton and Hove and West Sussex.

United Kingdom-Lewes: Social services

2015/S 214-391276

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex County Council
County Hall, St Annes Crescent
Contact point(s): Please note this tender is being actioned through the SE Shared Services Portal at https://in-tendhost.co.uk/sesharedservices, through which all enquiries relating to this tender should be made
For the attention of: Jane Lever
BN7 1UE Lewes
UNITED KINGDOM
Telephone: +44 1323747164
E-mail: jane.lever@eastsussex.gov.uk

Internet address(es):

General address of the contracting authority: www.eastsussex.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/sharedservices/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Sussex County Council and Brighton and Hove City Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ESCC JL — A Pan-Sussex Children’s Independent Return Home Interview Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Sussex.
NUTS code UKJ21,UKJ24,UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

East Sussex County Council (‘ESCC’) is tendering for a service to support children who are reported missing from home or from care across East Sussex, Brighton and Hove and West Sussex, thereafter referred to as Sussex. This service is jointly commissioned by the Children’s Service Departments of East Sussex County Council, Brighton and Hove City Council and West Sussex County Council.
The contract for this Pan-Sussex service will be with East Sussex County Council and are seeking a single provider to deliver this service.
The Service will align with the Pan Sussex Joint Protocol for Children Missing in Sussex agreed with Sussex Police and the Sussex Local Safeguarding Boards (LSCBs) and the 2014 Statutory Guidance on children who run away or go missing from home or from care which was issued by the Department of Education (DfE).
The Guidance range of annual funding for this service will be between 170 000 GBP and 175 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

85320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 510 000 and 525 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with the option to extend for up to a further 24 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ESCC – 003762

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.11.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Sussex County Council
County Hall, St Anne’s Crescent
BN7 1UE Lewes
UNITED KINGDOM
E-mail: philip.baker@eastsussex.gov.uk
Telephone: +44 1273481557

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.11.2015

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