Children’s Residential Care Framework West Midlands

Children’s Residential Care Framework West Midlands

Sandwell Metropolitan Borough Council will act as lead procurement agency for the Councils. The design of the procurement process aims to consolidate each individual Council s position as an intelligent customer, better informed as to precisely what services are included in placement packages and at the same time, ensure that placements are more closely matched to identified needs of children and young people.

United Kingdom-Oldbury: Welfare services for children and young people

2014/S 135-242783

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Childrens Commissioning
For the attention of: Mandip Chahal
B69 3DB Oldbury
UNITED KINGDOM
E-mail: joint_commissioning@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Birmingham City Council, Coventry City Council, Dudley Metropolitan Borough Council, Herefordshire Council, Sandwell Metropolitan Borough Council, Shropshire Council, Solihull Metropolitan Borough Council, Staffordshire County Council, Stoke on Trent City Council, Borough of Telford and Wrekin, Walsall Metropolitan Borough Council, Worcestershire County Council, Warwickshire County Council and Wolverhampton City Council

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Childrens Residential Care.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 350 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Framework Agreement for the Provision of Childrens Residential Care.
Background Information and Framework Overview.
1. Councils have a duty to make arrangements for the accommodation and care of Children for whom they have a responsibility pursuant to the Children Act 1989. The West Midlands Children s Strategic Commissioning Group (WMCSCG) is a regional group of fourteen Councils*. The Councils within the WMCSCG are taking steps to secure, so far as is reasonably practicable, accommodation for Looked after Children, which will meet the needs of the Child/Young Person as outlined in the Sufficiency Duty (Children Act 1989 Section 22G)
2. In 2012 the Councils that are part of the WMCSCG agreed to develop a Regional Framework Agreement for Residential Care homes for Children and Young People. The contract commenced on 9.5.2012 for an initial period of 2 years with the option to extend for up to a further 2 years. It has been agreed by the participating Councils to extend the contract for 6 months beyond the initial period during which time a new Regional Framework Agreement will be tendered. The new contract is expected to be in place by 10.11.2014
3. Sandwell Metropolitan Borough Council will act as lead procurement agency for the Councils. The design of the procurement process aims to consolidate each individual Council s position as an intelligent customer, better informed as to precisely what services are included in placement packages and at the same time, ensure that placements are more closely matched to identified needs of children and young people and essentially working towards better placement outcomes. Following completion of the tender process each Council will individually make a decision on whether they will precede to award of contract, by participating in the tender process no Council is committing to proceed to contract award. This Framework covers all children in need of residential care, and may include some Children with a disability. Councils will endeavour to place children in residential provision that is rated as good or outstanding. Where a home is rated as requiring improvement/adequate authorities will undertake a risk assessment of the specific home to consider making a placement. Councils will not knowingly make a placement in an inadequate provision. Where a Council is seeking to place a child in a residential establishment with education provided, they will prioritise placements that have both good or outstanding care and good or outstanding education. Given the current financial climate, a key requirement from this procurement exercise is to ensure that all of the Councils are achieving value for money when procuring placements. Therefore, Service Providers must ensure that their Tendered Price offers the Councils value for money. The Councils, both individually and collectively, reserve the right to procure placements outside of the contract where it is necessary to meet the needs of individual children.
4. All of the Councils in the West Midlands currently purchase residential placements. For some of these Councils these placements are in addition to their use of their own residential estate and/ or specific contracts with service providers (Block Contracts). The table in the I T T document provides the regional position as of 31.3.2014 regarding the number of residential placements purchased through framework or spot arrangements. This should be read in conjunction with each Councils position statement.
* Birmingham City Council, Coventry City Council, Dudley Metropolitan Borough Council, Herefordshire Council, Sandwell Metropolitan Borough Council, Shropshire Council, Solihull Metropolitan Borough Council, Staffordshire County Council, Stoke on Trent City Council, Borough of Telford and Wrekin, Walsall Metropolitan Borough Council, Worcestershire County Council, Warwickshire County Council and Wolverhampton City Council
The Residential Framework is expected to be in place by 10th November 2014. It is anticipated that a 3 year agreement will be adopted with an option to extend for up to a further 1 year subject to performance. The tiers will be revised annually based on a reassessment of quality only.
The Council is following the Open procedure for this procurement exercise and the I T T and related documents will be available to Tenderers upon an expression of interest on the Sandwell M B C In-tend Supplier Portal.

If you would like to tender for this Framework Agreement, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell M B C In-tend Supplier Portal. From the homepage click on ‘Register’ to complete the simple registration process. Once you have registered your company, from the homepage enter your email address and password then click ‘Login’. Once logged into the system, click on ‘Tenders’ from the top menu bar to list all the current opportunities. Once you have found the relevant opportunity you should click on ‘View Details’. You will then have access to the ‘Express Interest’ button at the bottom of the screen which will provide you with immediate access to the I T T and related documents.

All enquiries related to the I T T should be directed through the Sandwell M B C In-tend Supplier Portal ‘Correspondence’ function by no later than 18th August 2014. The Council is under no obligation to respond to any enquiries received after this date.
I T T’s must be submitted through the Sandwell M B C In-tend Supplier Portal by no later than 12:00 Noon on 27.8.2014 which is the date fixed for submission of responses to the I T T.
For a Step by Step user guide to the Sandwell M B C In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website located on the top menu bar.
All procurement responses must be carried out via the Sandwell M B C In-tend Supplier Portal.
If you require further assistance in respect of the Sandwell M B C In-tend Supplier Portal please contact the In-tend support team on +44 844 272 8810.
Important notice:
As one of our suppliers, we need to make sure you receive our email notifications.
To ensure our emails reach your inbox please add our email domain @in-tend.co.uk to your safe senders and check your spam filter settings. Thank you

II.1.6)Common procurement vocabulary (CPV)

85311300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see Invitation to Tender document.

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the contract for up to an additional one year, subject to satisfactory performance.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 10.11.2014.

Information about lots

Lot No: 1 Lot title: Core Service

1)Short description

Please refer to Invitation to Tender document.

2)Common procurement vocabulary (CPV)

85311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Core Service Including Education

1)Short description

Please refer to Invitation to Tender document.

2)Common procurement vocabulary (CPV)

85311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Invitation to Tender Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Invitation to Tender Document.
Minimum level(s) of standards possibly required: Please refer to Invitation to Tender Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Invitation to Tender Document.
Minimum level(s) of standards possibly required:
Please refer to Invitation to Tender Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.7.2014

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