Children’s Residential Services in Warwickshire

Children’s Residential Services in Warwickshire

Warwickshire County Council is inviting providers to participate in a competitive dialogue process with the aim of awarding one or more contracts for the provision of children’s residential services.

United Kingdom-Warwick: Welfare services for children and young people

2018/S 193-437376

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwickshire County Council
Strategic Procurement Unit, PO Box 3, Shire Hall, Market Square
Warwick
CV34 4RH
United Kingdom
Contact person: J D Hopper
Telephone: +44 1926412341
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13
Internet address(es):Main address: www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Residential Services for Children

Reference number: WCC – 6735

II.1.2)Main CPV code

85311300

II.1.3)Type of contract

Services

II.1.4)Short description:

Warwickshire County Council (WCC/ the Council) is inviting providers to participate in a competitive dialogue process with the aim of awarding one or more contracts for the provision of children’s residential services. WCC is seeking a service provision that can ultimately support all our CYP who require residential care. We are looking for a service that ensures that our most vulnerable CYP are supported and cared for in residential placements which strive to offer them a caring, supportive and nurturing home, in which they are empowered to have their voice heard and are given the opportunity to grow and thrive in all aspects of their life. The Council is also seeking to include some additional elements into the new service as detailed in the tender documents. In summary this procurement will consist of a selection stage, a dialogue stage, submissions of tenders and then potentially a negotiation stage with final tenders.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85311000
85000000

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

The County Council boundaries of Warwickshire County Council. We will consider some provision outside of the County.

II.2.4)Description of the procurement:

We are looking for a service that ensures that our most vulnerable CYP are supported and cared for in residential placements which strive to offer them a caring, supportive and nurturing home, in which they are empowered to have their voice heard and are given the opportunity to grow and thrive in all aspects of their life.

The aim is to enable Warwickshire CYP to remain as close to Warwickshire as possible, and to facilitate, where appropriate, the safe return of those currently placed out of county. Overall we want access to the right placement at the right time, keeping CYP close to their communities and local public services to support the delivery of placement stability, better long-term outcomes and to contribute to meeting statutory sufficiency requirements. The service is not intended to be used as an end destination, instead the service will support and prepare CYP (and wherever possible their families/networks) to successfully transition to independence or to an alternative care provision as per the long term care plan (e.g. return to family home, fostering, move to supported accommodation). This includes the provision of outreach support within the family home, foster or supported living placement to support the sustainability of the long term care plan.

In meeting our requirements the new service needs to provide a solution to the following issues: Sufficiency; Local Placements: Matching; Placement Stability; Flexible response; Effective additional interventions; Prepare the CYP for a return to family based living or adulthood (and independent living); Integrates with WCC other commissioned services; Delivers value for money.

We would like proposals that offer some new and innovative ideas on how to meet our requirements.

The Council is also seeking to include some additional elements into the new service such as: Emergency/ crisis support; Short term assessment; Developing transition support; Potentially including the provision of the fostering and supported accommodation services themselves; The provision of outreach support; In some instances we may require residential placements that offer education as an additional service.

These services may also be subject to other modifications and changes in order to meet the changing needs and demands of the Council and the CYP. This may also be as the result of additional or reduced funding streams.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 60

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The initial contract term will be 5 years however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant(s).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

All as detailed in the tender documentation.

The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the tenderers’ most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer.

Minimum level(s) of standards possibly required: Evidence as stated in the tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Procedure involving negotiations
IV.1.3)Information about framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

Information about national procedures is available at: www.legislation.gov.uk/uksi/2015/102/contents/made

IV.1.11)Main features of the award procedure:

All as detailed in the tender documentation.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 30/10/2018
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: www.csw-jets.co.uk Registration and use of CSW-JETS is free.

All correspondence or clarifications relating to this procurement must be via the CSWJETScorrespondence function. If you are having trouble registering with CSW-JETS please email us at:procurement@warwickshire.gov.uk

Providers must register on CSW-JETS and express an interest in this project in order to download tenderdocuments and be able to correspond with us about this procurement.

Electronic ordering and/or invoicing and/or payment may be used.

VI.4)Procedures for review
VI.4.1)Review body
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/10/2018

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