Chorley Council Tender for Waste and Recycling Services Contract

Chorley Council Tender for Waste and Recycling Services Contract

The contract will deliver a waste and recycling collection service to around 50 500 households in Chorley Council’s area with potential for another 1 120 properties in an adjacent Council’s area. 

United Kingdom-Chorley: Refuse and waste related services

2018/S 053-117448

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Chorley Council
Town Hall, Market Street
Chorley
PR7 1DP
United Kingdom
Contact person: Mrs Janet Hinds
Telephone: +44 1257515622
E-mail: procurement@chorley.gov.uk
NUTS code: UKD47
Internet address(es):Main address: http://www.chorley.gov.uk/

Address of the buyer profile: http://www.chorley.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for Waste and Recycling Collection Services Contract

Reference number: DN316013

II.1.2)Main CPV code

90500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contract will deliver a waste and recycling collection service to around 50 500 households in Chorley Council’s area with potential for another 1 120 properties in an adjacent Council’s area. Residual waste, dry recycling (co-mingled plastic bottles, cans and glass) and garden waste will be collected on an alternate weekly basis with co-mingled paper and card collected every four weeks. The contract will also deliver a bulky waste collection service to households.

The borough of Chorley is situated in central Lancashire and covers around 80 square miles. Chorley is well placed for access to the major cities of the North West and these good links makes it a popular place in live and invest in. This is reflected in its population, which is steadily expanding, its population was 107 200 in 2011.

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90000000
90511000
90511200
90511400
90512000
90514000

II.2.3)Place of performance

NUTS code: UKD47

II.2.4)Description of the procurement:

The contract is to provide a refuse and recycling collection service within the borough of Chorley. Chorley Council has approximately 50 500 properties (December 2017) with a population of 107 200 residents (2011). The same services are currently provided to 1 120 properties at Buckshaw Village which are located in South Ribble Borough Council’s area.

Chorley is a popular place to live and property numbers have increased by around 600 each year and this is expected to continue. If this growth continues this will lead to increased volumes of waste and / or values included in this notice, which are estimated only, based on current requirements.

Chorley Council covers an area of around 80 square miles. The council does not own a waste collection depot and the current provider rents a depot just outside the borough boundary. All waste collected is currently delivered to a purpose built waste treatment facility operated by Lancashire County Council at Farington, to the North of the borough.

The principal refuse and recycling activities include delivery of an alternate weekly refuse and recycling collection service to nearly all properties in the borough, approximately 50 500 with around 170 properties still receiving a weekly residual waste collection due to access difficulties. The contract will be for collection and delivery to a disposal site(s) approved by Chorley Council. Recyclable co-mingled plastic bottles, cans and glass is collected once every two weeks from each household with co-mingled paper and cardboard collected once every 4 weeks. Garden waste collection is a chargeable service and currently 22 000 properties have opted into this service, which is managed and owned by the council.

The contract will also include a bulky waste collection service managed by the Council but for the contractor to carry out.

The contract period is for 10 years plus 11 weeks (1.4.2019 until 15.6.2029) with the option to extend up to a further two years. The estimated contract value of 30 000 000 GBP includes for the full potential contract period, including the period of optional extension and is based on current contract requirements.

Contract Specifics.

Co-mingled plastic bottles, cans and glass collections and residual household waste collections to 50 500 properties. Garden waste collection is a chargeable service to 22 000 properties. Alternate weekly collection of these household waste streams. 4 weekly collection of co-mingled paper and cardboard from 50 500 properties on the same week day as other recycling streams. Delivery to approved disposal sites.

Assisted collections are provided to approximately 2 000 households for all services.

Co-mingled plastic bottles, cans and glass collected in a 240 litre wheeled blue bin.

Co-mingled paper and cardboard collected in a 240 litre wheeled brown bin.

Garden waste collected in a 240 litre wheeled grey bin.

Residual waste collected in a 240 litre wheeled green bin.

Approximately 170 properties still receive a weekly residual waste collection due to access difficulties.

Schedule 2 premises — 150 schedule 2 properties receive collections based on the frequency of collections offered to households.

Bulky waste collections: approximately 4,500 collections were carried out in 2016 / 17, 1 200 for bulky goods, and 3 300 for WEEE items. Collections for WEEE will be charged for from 1.4.2018, as other bulky waste items are currently, so it expected the number of collections will fall significantly.

The above is provided as an indication only and full details are supplied in the Contract documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 15/06/2029
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial period of 10 years and 11 weeks from 1.4.2019 to 15.6.2029 with the option to extend up to a further 2 years.

The contract includes an option for co-mingled plastic bottles, cans and glass to be collected every 4 weeks and an option for the provision of a container delivery, repair and removal service.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/05/2018
Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This procurement will be run electronically through the e-procurement portal “The Chest”. In order to access all documentation relating to this procurement, organisations must register (free of charge) on the “The Chest” at https://www.the-chest.org.uk and search for the opportunity by selecting Chorley Council from the “Organisation” tab.

The Council will host an Open Day on Tuesday 10th April to provide information and background to the proposed Contract. Full details of the Open Day and instructions on how to register attendance are included within the procurement documents.

VI.4)Procedures for review

VI.4.1)Review body

The Monitoring Officer, Chorley Borough Council
Town Hall
Chorley
PR7 1DP
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Chorley Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Public Contracts Regulations 2015 (SI 2015 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/03/2018

 

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