CHP Operation and Maintenance Tender

CHP Operation and Maintenance Tender

The purpose of this Tender is to procure a (14) year Operation and Maintenance (O&M) contract for the CHP system.

United Kingdom-Stirling: Repair and maintenance services of central heating

2015/S 072-127690

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Stirling
Procurement Services, Finance Office, Room 3Z6, Cottrell Building
Contact point(s): Procurement
For the attention of: Jeff Vuolo
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107

Internet address(es):

General address of the contracting authority: http://www.stir.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00112

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: University of Stirling
Procurement Services, Finance Office, Room 3Z6, Cottrell Building
Contact point(s): Procurement
For the attention of: Jeff Vuolo
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Stirling
Procurement Services, Finance Office, Room 3Z6, Cottrell Building
For the attention of: The documents must be obtained from the PCS Portal
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

Tenders or requests to participate must be sent to: University of Stirling
Procurement Services, Finance Office, Room 3Z6, Cottrell Building
For the attention of: The documents must be returned via the PCS Portal
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467104
Internet address: http://www.stir.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PM000115 — CHP Operation and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Stirling.

NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Stirling (herein referred to as the ‘Owner’), has recently procured a new ‘Jenbacher JMS 420′ gas fired Combined Heat and Power (CHP) system to serve the main Bridge of Allan campus (FK9 4LA), near Stirling.
The CHP system is currently being operated under an initial one year Maintenance contract, concluding on 5.9.2015.
The purpose of this Tender is to procure a (14) year Operation and Maintenance (O&M) contract for the CHP system post conclusion of the above (i.e. to take the system through to end of fifteen years operational life), via a suitable Contractor (herein referred to as the ‘Operator’).
The Contract shall include for all parts, labour and consumables necessary to fulfil the Contract.
For the avoidance of doubt, the Operator shall provide a complete O&M service for the CHP system; the Owner will not carry out any services in relation to the system.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=344049

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent-company guarantee or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several liability where applicable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the Supplier Questionnaire which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the Supplier Questionnaire which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All information required will be stipulated in the Supplier Questionnaire which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PM000115
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Mandatory requirements to be considered as a valid bid: Be ISO9001, ISO14001 and OHSAS18001 (or equivalent) certified.
(SC Ref:344049).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ‘The University of Stirling will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. The Public Contracts and Utilities Contracts (Scotland) Amendment (Amendment) Regulations 2009 provide for remedies through the Scottish courts to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the University of Stirling to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 3 months of the date on which grounds for bringing proceedings first arise. The relevant court will have discretion to extend the deadline if it considers there is good reason for so doing’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.4.2015

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