City of Edinburgh Council Contractor Works Framework

City of Edinburgh Council Contractor Works Framework

12 Lots. 1. Electrical installation Works; 2. Mechanical Installation works; 3. Roofing and Rain Water goods (inc. Flat and Pitched); 4. Timber/uPVC Windows, Doors and Screens.

United Kingdom-Edinburgh: Electrical installation work

2015/S 227-412516

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
For the attention of: Alistair Thompson
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693543

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.edin-tend.co.uk

Electronic submission of tenders and requests to participate: www.edin-tend.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

City of Edinburgh Council Contractor Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 69

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council require a multi lot framework agreement to deliver repair, maintenance and upgrade capital works across its estate. The 12 Lots of this framework are as follows:
1. Electrical installation Works;
2. Mechanical Installation works;
3. Roofing and Rain Water goods (inc. Flat and Pitched);
4. Timber/uPVC Windows, Doors and Screens;
5. Aluminium Curtain Waling, Windows, Doors and Screens;
6. Multi Trade up to 500 000 GBP;
7. Multi Trade 500 000 GBP to 5 000 000 GBP;
8. Major Projects >5 000 000 GBP;
9. Stonework and Masonry;
10. Ground Works, Civil Works and Concrete Repairs;
11. Timber Treatment and Rot Eradication Specialists;
12. Water Services and Legionella Management;
13. Building Management Systems Installation Works.

Further information can be found at www.edin-tend.co.uk

II.1.6)Common procurement vocabulary (CPV)

45310000, 45317000, 45421100, 45351000, 45421110, 45421111, 45421112, 45421130, 45421131, 45421132, 45260000, 45261210, 45261211,45261212, 45261900, 45261920, 45261910, 45262000, 44112400, 44112500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 120 000 000 and 200 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial 36-month period with the option to extend by a further 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 3 Lot title: Roofing and Rain Water goods (inc. Flat and Pitched)

1)Short description

Generally the scope of work for the Lot shall include:
— Repair/removal/replacement of all forms of roof coverings/built up systems and cladding.
— Repair/removal/replacement of all forms of roof lights and roof access hatches.
— Repair/removal/replacement of chimney structures.
— Repair/removal/replacement of roof level stonework, masonry structures and the like.
— Repair/removal/replacement of render coatings/applied finishes.
— Repair/removal/replacement of masonry pointing to walls/copes.
— Repair/removal/replacement of roof coverings/gutters/pipes associated to the work in hand.
— Repair/removal/replacement of metal railings, timber fences, gates associated to the work.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45260000, 45261210, 45261900, 44112400

3)Quantity or scope

The estimated total cost of the works is 12 000 000 GBP to 14 000 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 3 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Timber/uPVC Windows, Doors and Screens

1)Short description

Generally the scope of work for the Lot shall include:
— Downtakings and removal of all components of, existing windows, doors and associated screens;
— Removal and replacement of all forms of glazing structures including roof lights;
— Repairs to and removal of flashings and subsequent replacement of same in all forms of sheet metal, uPVC, composite and sealant materials;
— Repairs/down takings and replacement of all forms of connecting wall and ceiling structures including the application of all forms of surface finishes, fixing of all forms of insulation and associated surface finishes.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45421110, 45421112, 45421130, 45421132, 44221000, 44221100, 44221110, 45421111, 45421131, 44221200

3)Quantity or scope

The estimated total cost of the works is 14 000 000 GBP to 16 800 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 3 500 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Mechanical Installation Works

1)Short description

Generally the work will consist of:
— Work to all forms and types of mechanical and domestic water services installations covering, but not limited to, commercial, industrial, domestic, internal, external, small, medium and large scale installations;
— Specialist sub contracted systems, such as, but not limited to, BMS Controls, ventilation, cooling, air conditioning, sustainability solutions, alternative forms of heatingand cooling generation, refrigerant installations, etc.;
— Access equipment to include but not limited to all forms of scaffold, mast climbers, and mobile access platforms as appropriate to safely carry out defined scopes of work;
— Downtakings and removal of all forms of, existing mechanical installations;
— Removal / replacement / repair of all forms of mechanical installation as previously noted above;
— Asbestos removal;
— Other adhoc works.

2)Common procurement vocabulary (CPV)

45350000, 45351000

3)Quantity or scope

The estimated total cost of the works is between 5 000 000 GBP and 7 200 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 2 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Aluminium Curtain Walling, Windows, Doors and Screens

1)Short description

Generally the work will consist of Repair/removal/replacement of all forms of roof coverings and cladding, repair/removal/replacement of all forms of roof lights and roof access hatches and repair/removal/replacement of Curtain Walling, Windows Doors and Screens within the City of Edinburgh Council (CEC) site boundaries or other permitted developments.

2)Common procurement vocabulary (CPV)

31518300, 45261210

3)Quantity or scope

The estimated total cost of the works is between 3 000 000 GBP and 3 600 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 1 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Multi Trade Projects up 500 000 GBP

1)Short description

The scope of work for the ‘Multi Trade Projects up to 500 000 GBP’ Lot shall encompass all types of construction work (new build, extension, refurbishment, repair and maintenance, emergency works, demolitions etc.) in both existing (occupied and unoccupied) and new build contexts within the City of Edinburgh Council (CEC) site boundaries or other permitted developments.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45300000

3)Quantity or scope

The estimated total cost of the works over the lifetime of the framework is 32 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Multi Trade Projects 500 000 GBP to 5 000 000 GBP

1)Short description

The scope of work for the ‘Multi Trade GBP 0, 5 m to GBP 5 m’ Lot shall encompass all types of construction work (new build, extension, refurbishment, repair and maintenance, emergency works, demolitions etc.) in both existing (occupied and unoccupied) and new build contexts within the City of Edinburgh Council (CEC) site boundaries or other permitted developments.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45210000, 45211350, 45212000, 45215000, 50700000, 45214200, 45214000, 45262690, 45262800, 45300000, 45262700

3)Quantity or scope

The estimated total cost of the works across the framework is 48 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Major Projects over GBP 5,000,000

1)Short description

The scope of work for the ‘Major Projects over 5 000 000 GBP’ Lot shall encompass all types of construction work (new build, extension, refurbishment, repair and maintenance, emergency works, demolitions etc.) in both existing (occupied and unoccupied) and new build contexts within the City of Edinburgh Council (CEC) site boundaries or other permitted developments.

2)Common procurement vocabulary (CPV)

45210000, 45212000, 45212300, 45212320, 45212350, 45213100, 45214200, 45215000, 45215200, 45262690, 45262800, 45300000, 45262700

3)Quantity or scope

The estimated total cost of the works is 40 000 000 GBP to 80 000 000 GBP over the 4 years of the agreement with individual project value starting at 5 000 000 GBP per project.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Stonework & Masonry

1)Short description

Generally the scope of work for the Lot shall include:
— Repair/removal/replacement of all forms of roof coverings and cladding;
— Repair/removal/replacement of all forms of roof lights and roof access hatches;
— Repair/removal/replacement of chimney structures;
— Repair/removal/replacement of stonework and masonry to building structures, walls and the like;
— Repair/removal/replacement of render coatings/applied finishes;
— Repair/removal/replacement of pointing to walls/copes;
— Repair/removal/replacement of roof coverings/gutters/pipes associated to the work in hand;
— Repair/removal/replacement of metal railings, timber fences, gates associated to the work;
— Provision/removal/replacement of bird control measures such as, netting, cleaning and removal;
— Installation of structural repairs/strengthening as directed.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45262500, 45262522

3)Quantity or scope

The estimated total cost of the works is 10 500 000 GBP to 14 000 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 4 500 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Ground Works, Civil Works and Concrete Repairs

1)Short description

Generally the work will consist of repair/removal/replacement/installation works relating to landscaping, fencing, drainage, earthworks, geotechnical, piling and underpinning, repair/removal/replacement/installation works relating to concrete structures and repair/removal/replacement of roads/paths and the like within the City of Edinburgh Council (CEC) site boundaries or other permitted developments. Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45111240, 45111230, 45111250, 44212400

3)Quantity or scope

The estimated total cost of the works is 400 000 GBP to 500 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 200 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Timber Treatment & Rot Eradication Specialists

1)Short description

Generally the scope of work for the Lot shall include:
— Removal and safe disposal of debris and infected timber in line with environmental legislation;
— Diagnosis/ treatment/ repairs/ refurbishment arising from incidences of Rising Damp;
— Diagnosis/ treatment/ repairs/ refurbishment arising from incidences of Penetrating Damp;
— Diagnosis/ treatment/ repairs/ refurbishment associated with Basement Waterproofing/ Tanking;
— Diagnosis/ treatment/ repairs/ refurbishment arising from outbreaks of Dry Rot;
— Diagnosis/ treatment/ repairs/ refurbishment arising from outbreaks of Wet Rot;
— Diagnosis/ treatment/ repairs/ refurbishment arising from Woodworm Infestation;
— Diagnosis/ treatment/ repairs/ refurbishment associated with Condensation Control;
— Implementation of Structural and Non-structural Timber Treatment repairs/ preservation;
— Installation of Structural repairs/strengthening as directed.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45421000, 45422100

3)Quantity or scope

The estimated total cost of the works is 2 000 000 GBP to 2 500 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 750 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Water Services and Legionella Management

1)Short description

Generally the scope of work for the Lot shall include:
— Legionella testing and monitoring in compliance with L8 Guidance including the approved code of practice;
— Repair/replacement/modification/removal of domestic water system installations including all, pipe work, tanks, vessels, automatic controls associated with the systems, calorifiers etc;
— Specialist sub contracted systems, such as, but not limited to, electrical installations, thermal insulation, mechanical installations, joinery/builders work requirements etc.
Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45332200

3)Quantity or scope

The estimated total cost of the works is 1 400 000 GBP to 1 700 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 500 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Building Management Installation Works

1)Short description

Generally the work will consist of:
— Work to all forms and types of BMS Installations covering, but not limited to, commercial, industrial, domestic, internal, external, small, medium and large scale installations;
— Specialist sub contracted systems, such as, but not limited to, electrical, mechanical, heating, ventilation, cooling, air conditioning, sustainability solutions, alternative forms of heating and cooling generation, refrigerant installations, etc.;
— Access equipment to include but not limited to all forms of scaffold, mast climbers, and mobile access platforms as appropriate to safely carry out defined scopes of work;
— Downtakings and removal of all forms of, existing BMS installations and associated mechanical services installations;
— Removal / replacement / repair of all forms of BMS installation as previously noted above and as defined in the specific project information for each individual project under this framework;
— Asbestos removal;
— Other adhoc works.

2)Common procurement vocabulary (CPV)

50116100, 51110000, 45317000

3)Quantity or scope

The estimated total cost of the works is 400 000 GBP to 500 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 500 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Electrical Installation Works

1)Short description

Generally the work will consist of mains and sub main distribution, mains and sub main switchgear, lighting and power, emergency lighting, fire alarms and other life safe systems, public address systems, structured network cabling such as Cat. 5e and Cat. 6, single and 3Ph motors, plant machinery and equipment, PAT testing & fixed wire testing and security, CCTV and communications systems within the City of Edinburgh Council (CEC) site boundaries or other permitted developments. Although the contract will predominantly be for refurbishment works there may be a requirement to undertake new build works as part of the agreement.

2)Common procurement vocabulary (CPV)

45315100, 45317000, 45310000, 45315000

3)Quantity or scope

The estimated total cost of the works is 4 000 000 GBP to 5 000 000 GBP over the 4 years of the agreement with individual projects ranging in cost from 25 000 GBP to 2 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 72
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT0145
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.
VI.2)Information about European Union funds

VI.3)Additional information

The City of Edinburgh Council anticipates operating a reserve list of 3 contractors per Lot.

Further information can be found at www.edin-tend.co.uk

(SC Ref:417502)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland procurement portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: as per the PQQ documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the Standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may:
(1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose;
(2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.11.2015

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