City of York Council Park and Ride Service Contract

City of York Council Park and Ride Service Contract

The City of York Council is looking to appoint an bus operator to operate the city’s Park and Ride service. The main objective of the Park and Ride service is to reduce congestion in the city centre.

United Kingdom-York: Public road transport services

2016/S 116-205633

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of York Council
West Offices, Station Rise
United Kingdom
Contact person: Phill Monk
NUTS code: UKE21

Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Park and Ride Service 2017 — 2025.

Reference number: A8XJ-V6UPAF

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The City of York Council (CYC) is looking to appoint an bus operator to operate the city’s Park and Ride service.

The main objective of the Park and Ride service is to reduce congestion in the city centre. This will be principally achieved by encouraging motorists to use the Park and Ride sites and make use of the high quality, frequent bus service. Users may also cycle or walk to, or be dropped off at the sites and then use the bus service. In addition, some users of the car parks may park and cycle into the city centre. The service operator shall promote all of these options when marketing the service and not hinder any user of the Park & Ride sites who wishes to cycle from the sites. At Monks Cross, validation of the car park tokens will be required free of charge for users who park and then cycle to the city centre from the site. A similar form of access restriction may be implemented at other Park & Ride sites during the life of this agreement.

II.1.5)Estimated total value

Value excluding VAT: 1.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:

The City of York.

II.2.4)Description of the procurement:

The City of York Council requires an operator to run its park and ride services from six park and ride sites to the city centre. Fees will be collected by the Operator from service users. The Operator will pay an annual licence fee to CYC.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 08/08/2017

IV.2.7)Conditions for opening of tenders

Date: 08/08/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Commercial background to the Park and Ride service:

1) There is a strong focus on reducing emissions and congestion in the city centre and the operator will work with CYC to achieve this aim. From time to time CYC and the Operator will seek and apply for grants to improve the service. Following the award of any grant during the term of the Contract, the Authority is entitled to propose an Authority Change in accordance with Clause 33 of the Contract. The Authority is entitled to propose an Authority Change which, for the purposes of Regulation 72(1) (a) of the Public Contracts Regulation 2015, is within the scope of the Official Journal of the EU (OJEU) Contract Notice relating to this Agreement; is within the scope of this Clause 32 and does not alter the overall nature of this Agreement. The Authority is also entitled to propose an Authority Change under the provisions of Regulations 72(1)(b) (additional works or services), (c) (unforeseen circumstances), (d) (replacement contractor) or (e) (non-substantial modification) of the Public Contracts Regulations 2015 provided the conditions of those Regulations are met.

2) Potential operators should note the following regarding the estimated contract total mentioned on this Contract Notice. The estimated contract value on this form has been entered as £1.00. As an explanation, CYC requires an annual minimum licence fee payment from the operator to CYC for each of the eight years of operation. Income from ticket sales in the last twelve months was approximately £50,000,000. CYC may make payments to the operator following contract changes in order to improve services or provide additional services during the lifetime of the contract. Additionally, CYC may require a higher annual licence fee than the value tendered as new commercial opportunities are exploited with profits split between the operator and CYC. Further information is set out in the ITT documentation.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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