Civic Centre Removals Contract London

Civic Centre Removals Contract London

The moves are anticipated to take place over four move weekends, commencing in Q1 2019.

United Kingdom-Hounslow: Relocation services

2018/S 179-405808

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Hounslow
Civic Centre, Lampton Road
Hounslow
TW3 4DN
United Kingdom
Contact person: Mr Daniel Austin
Telephone: +44 2085834212
E-mail: daniel.austin@hounslow.gov.uk
NUTS code: UKI75
Internet address(es):Main address: http://www.hounslow.gov.uk/

Address of the buyer profile: http://www.hounslow.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.londontenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Civic Centre Removals

Reference number: DN361915

II.1.2)Main CPV code

98392000

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Borough of Hounslow is relocating 1 300 members of staff, working towards new ways of working, occupying a total of 864 desks from The Civic Centre, Lampton Road, Hounslow TW3 4DN offices across to their new Flagship Headquarters at Hounslow House, 26 Bath Road, Hounslow TW3 3EB.

The moves are anticipated to take place over four move weekends, commencing in Q1 2019.

The project also involves the clearance of the existing offices at the Civic Centre offices at Lampton Road.

II.1.5)Estimated total value

Value excluding VAT: 190 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI75

II.2.4)Description of the procurement:

The London Borough of Hounslow is relocating 1300 members of staff, working towards new ways of working, occupying a total of 864 desks from The Civic Centre, Lampton Road, Hounslow TW3 4DN offices across to their new Flagship Headquarters at Hounslow House, 26 Bath Road, Hounslow TW3 3EB.

The moves are anticipated to take place over 4 move weekends, commencing in Q1 2019.

The project also involves the clearance of the existing offices at the Civic Centre offices at Lampton Road.

The Relocation Service Provider is required to tender on the basis of;

Attending a series of planning of meetings and site visits in advance of each move phase.

Relocating 648 desks and associated monitor arms, as indicated on the Move Programme at Appendix 1

Dismantle where required and relocate the following quantities of furniture during the Pilot Move and subsequent 3 move phases:

640 desks

864 task chairs

70 Tub chairs

50 Coffee Tables

19 Orange Box Sofa’s

16 Orange box pods

400 stackable conference/meeting chairs

8x meeting room tables (of various sizes)

600 x 3 high filing cabinets

250 banks of locker in banks of 6 and 8

Pack, move and unpack 694 linear metres in the Public Library on the ground floor

Pack, move and unpack a maximum of 1 800 linear metres of filing, a percentage of which, will need to be packed under supervision and security sealed during transport.

All packing to be undertaken during office hours with all unpacking to be completed over each move weekend, prior to staff arrival on day one.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 30/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/10/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/10/2018
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

London Borough of Hounslow
Hounslow
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/09/2018

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