This contract notice is non-mandatory and is published on a voluntary basis by The Felixstowe Dock and Railway Company for the purpose of seeking expressions of interest in connection with Civil Engineering Term Maintenance Services.
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
The Felixstowe Dock and Railway Company
Tomline House, The Dock, Suffolk
Contact point(s): http://procurement.hpuk.co.uk
IP11 3SY Felixstowe
General address of the contracting entity: http://procurement.hpuk.co.uk
Address of the buyer profile: http://procurement.hpuk.co.uk
Electronic access to information: http://procurement.hpuk.co.uk
Electronic submission of tenders and requests to participate: http://procurement.hpuk.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
Civil Engineering Term Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Design and execution
NUTS code UKH14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in months: 36
II.1.5)Short description of the contract or purchase(s):
This contract notice is non-mandatory and is published on a voluntary basis by The Felixstowe Dock and Railway Company for the purpose of seeking expressions of interest in connection with Civil Engineering Term Maintenance Services. Please see the Additional Information supplied at Section VI.3) regarding the nature of this voluntary contract notice and the implications for the process to be followed in relation to this procurement.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Company has a requirement for the undertaking of maintenance and Civil Engineering works incorporating ground works and a comprehensive range of other work types covering the infrastructure at the Port of Felixstowe.
The Contract will comprise of the undertaking of maintenance and minor civil engineering works including roads and footpaths, yard pavements, drainage, fencing, underground ducts and services, quay walls and berths, railway terminals, container yards, haulage parks, commercial buildings, development land and associated works.
The works are to be carried out in accordance with (but not limited to) the Construction (Design and Management) Regulations 2015, Specification for Highways Works, the Health and Safety at Work Act 1974 and associated regulations.
A designated compound area can be made available to the Contractor at the Port. The Contractor would be required to enter into a Licence to Occupy and would be responsible for paying the applicable rates.
The term of the Contract will be three years.
The anticipated commencement date is the 1.1.2017.
Note: TUPE may apply to this Contract.
The Company may request an interview to discuss the Potential Providers response to Part E of the PQQ (Tender Specific Questions) if some responses provided require further evidence or discussion.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Privately financed and payment will be made in accordance with the Term Maintenance Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Terms of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Certificates of Incorporation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Audited accounts of the company and their respective companies for the last 3 years. A bank statement showing that the company is in a suitable financial state to fulfil the contract.
Information and formalities necessary for evaluating if the requirements are met: Suppliers will be required to complete a Pre-Qualification Questionnaire (accessed through the contracting authorities e-tendering site).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)
IV.3.4)Time limit for receipt of tenders or requests to participate
19.7.2016 – 17:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
This contract opportunity does not relate (wholly or principally) to an activity listed in the second column in Part P of Schedule 1 to the Utilities Contracts Regulations 2006 (the Regulations) and/or to an activity described in Article 12 of Directive 2014/25/EU of the European Parliament and of the Council (the Directive). Accordingly: (i) this contract notice is non-mandatory and is published strictly on a voluntary basis by The Felixstowe Dock and Railway Company; (ii) The Felixstowe Dock and Railway Company does not consider itself bound by the requirements set out in the Regulations and/or the Directive for the purposes of the competition and/or award of this contract opportunity; and (iii) The Felixstowe Dock and Railway Company reserves the right to depart from any or all of the procedures and/or requirements set out in the Regulations and/or the Directive regarding the competition and/or award of and/or any other matter relating to this contract opportunity at any time. Any reference to all or any part of the Regulations and/or of the Directive and/or any to procedure to be followed, relevant time limits to be applied and/or requirements to be fulfilled which appear, are referred to and/or are incorporated by reference into this contract notice, any pre-qualification questionnaire and/or tender documents issued as part of the procurement process shall be read and construed accordingly and shall not impose on The Felixstowe Dock and Railway Company any obligation to comply with the provisions of the Regulations and/or the Directive whether in relation to that matter or generally.”
The Felixstowe Dock and Railway Company shall not be responsible for any costs, charges and/or expenses incurred by any candidate and/or tenderer and accepts no liability for any such costs, charges and/or expenses.
All dates and time periods referred specified in this contract notice are only provisional and The Felixstowe Dock and Railway Company reserves the right to change any of these.
The Felixstowe Dock and Railway Company shall not be committed to any course of action as a result of the publication of this contract notice or any subsequent pre-qualification questionnaire and/or tender document. The Felixstowe Dock and Railway Company shall not be bound to accept any tender and reserves the right not to award a contract for all or any part of this contract opportunity and/or to amend, add to or withdraw all or any part of this procurement at any time.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Felixstowe Dock and Railway Company currently intends to incorporate a non-mandatory and voluntary standstill period at the point it notifies tenderers of its decision to award the contract. Such voluntary standstill shall be adopted solely on the basis of good procurement practice and shall not indicate or be construed as meaning that The Felixstowe Dock and Railway Company shall be bound by the Regulations and/or the Directive in this and/or any other respect.”
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: