Civil Litigation Defence Services for Wirral Borough Council

Civil Litigation Defence Services for Wirral Borough Council

The contract is for the provision of civil litigation defence services involving a variety of insurance related liability claims.

United Kingdom-Birkenhead: Financial and insurance services

2015/S 011-015043

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Civil Litigation, Defence Services
Municipal Building, Cleveland Street
Contact point(s): www.the-chest.org.uk
For the attention of: Corporate Procurement
CH41 6BU Birkenhead
UNITED KINGDOM
Telephone: +44 1516062000
E-mail: cp@wirral.gov.uk

Further information can be obtained from: Civil Litigation Defence Services
Municipal Building, Cleveland Street
Contact point(s): Corporate Procurement, www.the-chest.org.uk
CH41 6BU Birkenhead
UNITED KINGDOM
Telephone: +44 1516062000
E-mail: cp@wirral.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Civil Litigation Defence Services
Municipal Building, Cleveland Street
Contact point(s): Corporate Procurement, www.the-chest.org.uk
CH41 6BU Birkenhead
UNITED KINGDOM
Telephone: +44 1516062000
E-mail: cp@wirral.gov.uk

Tenders or requests to participate must be sent to: Civil Litigation Defence Services
Municipal Building, Cleveland Street
Contact point(s): Corporate Procurement, www.the-chest.org.uk
CH41 6BU Birkenhead
UNITED KINGDOM
Telephone: +44 1516062000
E-mail: cp@wirral.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Civil Litigation Defence Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services

NUTS code UKD54

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the provision of civil litigation defence services involving a variety of insurance related liability claims. Successful contractors are likely to have a specialist public sector defence team with experience and knowledge of the local geography, claims culture and court system.
The majority of instructions will involve defending reasonably standard highway PL matters but we will also require contractors to have the capability to handle non standard matters such as abuse, defamation, disease and professional indemnity amongst others.
The Council is determined that only companies that have a proven track record of delivering contracts of this size and complexity, for other Metropolitan Local Authorities, will be invited to tender.
Case conferences, hearings and briefings may be required at very short notice and bidders must be able to attend on the council or any of the local courts within 1 hour.
As with all Highway Authority claims fraud is perceived as a key issue. Firms will need to demonstrate extensive experience and robust processes for managing this risk.
It is considered vital that contractors have extensive experience of specific court procedures and knowledge of the Judiciary within Birkenhead and Liverpool County Courts. Equally a sound knowledge of Liverpool based Counsel will be required.
The Council will require applicants to make formal presentations on their proposals to an evaluation panel, as part of the tender evaluation process.
The quality of personnel, process, results and customer care will be paramount and will be investigated in detail during the evaluation stage of the tender.
Whilst Wirral control all claims below the significant insurance deductible, the appointment of any firm to the Wirral account must also be acceptable to the underwriters of the liability insurance contract.

II.1.6)Common procurement vocabulary (CPV)

66000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Circa 300 000 GBP per annum, 22 months initial + 2 years + 2 years = 6 years.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 0
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

in days: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per detailed in PQQ documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per detailed in PQQ documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per detailed in PQQ documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per detailed in PQQ documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per detailed in PQQ documents.
Minimum level(s) of standards possibly required: As per detailed in PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per detailed in PQQ documents.
Minimum level(s) of standards possibly required:
Refer to PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Refer to PQQ documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Weighting 0

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9SKE-UBVIPO
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.2.2015 – 00:00
Payable documents: yes
Price: 0 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

19.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 30.3.2018

IV.3.8)Conditions for opening of tenders

Date: 9.4.2015 – 0:00

Place: UNITED KINGDOM

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Wirral Legal Department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Wirral Council
Municipal Building
CH41 6BU Birkenhead
UNITED KINGDOM
E-mail: cp@wirral.gov.uk
Telephone: +44 1516062000

Body responsible for mediation procedures

The Chest
Municipal Building
CH41 6BU Birkenhead
UNITED KINGDOM
E-mail: cp@wirral.gov.uk
Telephone: +44 1516062000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Chest
Municipal Building
CH41 6BU Birkenhead
UNITED KINGDOM
E-mail: cp@wirral.gov.uk
Telephone: +44 1516062000

VI.5)Date of dispatch of this notice:

14.1.2015

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