Civil Parking Enforcement and Vehicle Pound Management

Civil Parking Enforcement and Vehicle Pound Management

Lot 1: Provision of Parking Civil Enforcement Services. Lot 2: Provision of joint Vehicle Pound management, Removals and Relocation Services.

United Kingdom-London: Parking enforcement services

2015/S 202-367015

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Borough of Kensington and Chelsea
Town Hall, Hornton Street
Contact point(s): https://www.capitalesourcing.com
For the attention of: Andy Vennard
W8 7NX London
UNITED KINGDOM
E-mail: andy.vennard@rbkc.gov.uk

Internet address(es):

General address of the contracting authority: www.rbkc.gov.uk

Electronic submission of tenders and requests to participate: https://www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Hammersmith and Fulham
Town Hall, King Street
W6 9JU London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Civil Parking Enforcement and Vehicle Pound Management, Removals and Relocation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Within the borough boundaries of the Royal Borough of Kensington and Chelsea and the London Borough of Hammersmith and Fulham.

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is divided into two lots:
Lot 1: Provision of Parking Civil Enforcement Services
Lot 2: Provision of joint Vehicle Pound management, Removals and Relocation Services with the London Borough of Hammersmith and Fulham.

II.1.6)Common procurement vocabulary (CPV)

98351110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for an initial duration of 4 years with fixed extension periods of 3 years, 3 years and 2 years (4+3+3+2).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Provision of Parking Civil Enforcement Services

1)Short description

The Lot 1 Contractor will provide the parking enforcement services for the Royal Borough of Kensington and Chelsea Council, both on-street and off-street (on the Council’s housing estates). In 2014-15, the Royal Borough issued 191 000 Penalty Charge Notices (PCNs) via 169 400 deployed Civil Enforcement Officer (CEO) hours. We are looking for a supplier that has experience of managing three contracts where 50 000+ PCNs per annum (Including both Section 9 PCNs and Section 10 PCNs) are issued via CEOs under the Traffic Management Act 2004 and experienced at managing on-street / off street parking enforcement contracts in a large, metropolitan area, e.g. the London area.

2)Common procurement vocabulary (CPV)

98351110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Provision Vehicle Pound Management, Removals and Relocation Services with the London Borough of Hammersmith and Fulham

1)Short description

The Lot 2 Contractor will manage a joint vehicle pound facility for the Royal Borough of Kensington and Chelsea Council and the London Borough of Hammersmith and Fulham Council. In addition, the Contractor will provide a vehicle removal service and vehicle relocation service for both Boroughs. In 2014-15, The Royal Borough removed 6 300 vehicles and relocated 138 vehicles. We expect the number of removals to reduce under this Contract; as we aim to relocate some 3 000 vehicles rather than remove them. In 2014-15, Hammersmith & Fulham Council removed 1 200 vehicles and relocated 2 300.
We are looking for a Contractor that is experienced in managing a seven day per week vehicle pound operation in a large, metropolitan area, e.g. the London area and has experience of managing three contracts where at least one either has or had in excess of 1 000+ vehicles per annum removed / relocated.

2)Common procurement vocabulary (CPV)

98351110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Under Regulation 38 of the Public Contract Regulations 2015 this is a joint procurement exercise between the Contracting Authority and the London Borough of Hammersmith and Fulham. The Contracting Authority will enter into an inter-borough agreement with the London Borough of Hammersmith and Fulham in respect of Lot 2.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, deposits, bonds or other forms of appropriate security may be required for the Civil Parking Enforcement and Vehicle Pound Management and Removals Services contract. Further details will be included in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

prj_H&F_4491

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2027.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A copy of the contract conditions and specification will be available through CapitalESourcing.
If the Contracting Authority awards Lot 1 and Lot 2 to the same provider they reserve the right to enter a single contract.
Instructions

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: www.capitalesourcing.com and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the Public Contract Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2015

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