Cleaning and Janitorial Materials Framework Wales

Cleaning and Janitorial Materials Framework Wales

The framework covers the following materials: cleaning chemicals, cleaning equipment eg mops, buckets, cleaning apparatus.

United Kingdom-Caerphilly: Cleaning cloths

2015/S 072-127261

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Procurement Service (Welsh Government)
Ty Afon, Bedwas Road
For the attention of: http://www.etenderwales.bravosolution.co.uk/
CF83 8WT Caerphilly
UNITED KINGDOM
Telephone: +44 3007900170

Internet address(es):

General address of the contracting authority: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

Electronic access to information: http://www.etenderwales.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: http://www.etenderwales.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

Ceredigion County Council

City and County of Swansea Council

Conwy County Borough Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Aberystwyth University

Bangor University

Cardiff University

Cardiff Metropolitan University

Glyndwr University

Swansea University

Trinity Saint David University

University of South Wales

University of Wales Registry

Bridgend College

Cardiff and Vale College

Coleg Ceredigion

Coleg Gwent

Coleg Harlech

Coleg Llandrillo Menai

Coleg Morgannwg

Coleg Powys

Coleg Sir Gar

Deeside College

Gower College Swansea

Merthyr Tydfil College

Neath Port Talbot College

Pembrokeshire College

St Davids Catholic College

Yale College Wrexham

Ystrad Mynach College

Dyfed-Powys Police

Gwent Police

North Wales Police

South Wales Police

Mid and West Wales Fire and Rescue Service

North Wales Fire and Rescue Service

South Wales Fire and Rescue Service

National Assembly for Wales

Welsh Government

Arts Council of Wales

Care Council of Wales

HEFCW

National Library for Wales

National Museum of Wales

Natural Resources Wales

Sport Wales

ABM University Health Board

Aneurin Bevan Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf Health Board

Hywel Dda University Health Board

Powys Health Board

Velindre NHS Trust

Welsh Ambulance Service Trust

Public Health Wales

NHS Wales Procurement Services

Aelwyd Housing Association

Bro Myrddin Housing Association

Bron Afon Community Housing

Cadwyn Housing Association

Cardiff Community Housing Association

Cartrefi Conwy

Cartrefi Cymunedol Gwynedd

Coastal Housing Group

Community Lives Consortium

CT Cantref

Cynon Taf Community Housing Group

Derwen Cymru

Family Housing Association (Wales)

First Choice Housing Association

Grwp Cynefin

Grwp Gwalia Cyf

Hafan Cymru Carmarthen

Hafod Care Association

Hafod Housing Association

Hendre Group

Linc-Cymru Housing Association

Melin Homes

Merthyr Tydfil Housing Association

Merthyr Valleys Homes

Mid Wales Housing Association

Monmouthshire Housing Association

Newport City Homes

Newydd Housing Association

North Wales Housing Association

NPT Homes

Pembrokeshire Housing

Pennaf Housing Group

RCT Homes

Rhondda Housing Association

Seren Group

Soroptomist Housing Association Carmarthen

Taff Housing Association

Tai Calon Community Housing

Tai Ceredigion Cyf

Tai Cymdogaeth Cyf

United Welsh

Valleys 2 Coast Housing

Wales and West Housing

Welsh Public Sector Organisations named in the ITT

Snowdonia National Pak

Pembrokeshire Coast National Park

Brecon Beacons National Park

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NPS Provision of Cleaning and Janitorial Materials Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Wales — Cymru.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 34 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The purpose of this Framework is to establish a collaborative agreement for the Provision of a range of cleaning materials commonly procured by the Welsh Public Sector.
The framework covers the following materials:
— cleaning chemicals,
— cleaning equipment eg mops, buckets,
— cleaning apparatus,
— bulk cleaning materials (palletised),
— innovative cleaning solutions (optional).
Further information on the scope of services can be found in the tender documentation.
This Framework will be made available to use for the Customers of the National Procurement Service (NPS), which currently comprises of 73 Welsh public sector organisations.
In addition, the Framework will also be available to use by the organisations that are clearly referenced within the ITT documentation.
NPS is hosted by the Welsh Government and aims to deliver value for money from the procurement of common and repetitive goods and services by ‘buying once for Wales’.
Note: the authority is using eTenderWales to carry out this procurement process.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25450

II.1.6)Common procurement vocabulary (CPV)

39525800, 39830000, 39224300, 39800000, 24959000, 39224000, 39224310, 39514300, 33763000, 33760000, 19640000, 18930000, 39831300,39831600, 24455000, 24000000, 39812300, 39525810

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 24 000 000 and 34 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There will be one option to extend the Framework for a further period of 12 months.
Provisional timetable for recourse to these options:
in months: 33 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 12.6.2015. Completion 11.6.2018

Information about lots

Lot No: 01Lot title: 1A Cleaning and Janitorial Materials (Zone 1)

1)Short description

Cleaning and Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels.

2)Common procurement vocabulary (CPV)

39525800, 39830000, 39224300, 39800000, 24959000, 39224000, 39224310, 39514300, 33763000, 33760000, 19640000, 18930000, 39831300,39831600, 24455000, 24000000, 39812300, 39525810

3)Quantity or scope

North Wales covering Welsh public sector organisations within the County boundaries of Isle of Anglesey, Gwynedd, Conwy, Denbighshire, Flintshire and Wrexham.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 02Lot title: 1B Cleaning and Janitorial Materials (Zone 2)

1)Short description

Cleaning and Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels.

2)Common procurement vocabulary (CPV)

39525800, 39830000, 39224300, 39800000, 24959000, 39224000, 39224310, 39514300, 33763000, 33760000, 19640000, 18930000, 39831300,39831600, 24455000, 24000000, 39812300, 39525810

3)Quantity or scope

Mid and West Wales covering Welsh public sector organisations within the County boundaries of Powys, Ceredigion, Pembrokeshire and Carmarthenshire.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 03Lot title: 1C Cleaning and Janitorial Materials (Zone 3)

1)Short description

Cleaning and Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels.

2)Common procurement vocabulary (CPV)

39525800, 39830000, 39224300, 39800000, 24959000, 39224000, 39224310, 39514300, 33763000, 33760000, 19640000, 18930000, 39831300,39831600, 24455000, 24000000, 39812300, 39525810

3)Quantity or scope

South Wales covering Welsh Public Sector Organisations within the County Boundaries of Blaenau Gwent, Bridgend, Caerphilly, Cardiff, Merthyr Tydfil, Monmouthshire, Neath Port-Talbot, Newport, Rhondda Cynon-Taf, Swansea, Torfaen and the Vale of Glamorgan.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 04Lot title: 2A Bulk Cleaning Materials (All Wales)

1)Short description

Cleaning and Janitorial Materials in bulk form consisting of Multi Purpose Cleaners, Toilet Cleaners, Broad Spectrum Disinfectants and Floor Cleaners.

2)Common procurement vocabulary (CPV)

39831300, 39831600, 24455000, 24000000

3)Quantity or scope

All Wales covering available to all Welsh Public Sector Organisations.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Invitation to Tender (ITT).
The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender (ITT).
Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified. Save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see information contained within the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see information contained within the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The NPS reserve the right to hold an electronic auction as part of the evaluation process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NPS-CFM-0026-14

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 230-405532 of 28.11.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 20 and 48 months.
VI.2)Information about European Union funds

VI.3)Additional information

Please insert this information into Section VI.3) Complementary Information — Additional Information.
National Procurement Service (NPS) has adopted Constructionline, the UK government certification service for construction-related contractors, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.
If you are already registered with Constructionline, you will not need to complete our full PQQ — simply supply your Constructionline membership number and complete the Additional Questions section as signposted.

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate. You must do this by 12.3.2015 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Seonaid Culliford on +44 7801136626 or seonaid.culliford@capita.co.uk for assistance.

Applications not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. To register in relation to this contract notice please contact Tom Jackson on +44 7712391082 or thomas.jackson@capita.co.uk You will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 11.3.2015.

Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements, through the completion of a full questionnaire.
(WA Ref:25450).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.4.2015

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