Cleaning and Maintenance of Public Conveniences Tender

Cleaning and Maintenance of Public Conveniences Tender

Dorset County Council acting as agent invites tenders on behalf of Weymouth and Portland and West Dorset District Councils Partnership for the provision of cleaning and maintenance services for public conveniences.

United Kingdom-Dorchester: Cleaning and sanitation services

2015/S 196-355081

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 305221279
E-mail: r.allen@dorsetcc.gov.uk
Fax: +44 1305228567

Internet address(es):

General address of the contracting authority: http://www.dorsetforyou.com/

Further information can be obtained from: Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 305221279
E-mail: r.allen@dorsetcc.gov.uk
Fax: +44 1305228567

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 305221279
E-mail: r.allen@dorsetcc.gov.uk
Fax: +44 1305228567

Tenders or requests to participate must be sent to: Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 305221279
E-mail: r.allen@dorsetcc.gov.uk
Fax: +44 1305228567

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Weymouth and Portland Borough Council
The Mulberry Centre, Commercial Road
DT4 8NJG Weymouth
UNITED KINGDOM

West Dorset District Council
Southwalks House
DT1 1UZ Dorchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning and Maintenance of Public Conveniences.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Dorset County Council acting as agent invites tenders on behalf of Weymouth and Portland and West Dorset District Councils Partnership for the provision of cleaning and maintenance services for public conveniences. Weymouth and Portland and West Dorset District Councils Partnership is seeking to work collaboratively with suitable and competent contractors to undertake cleaning and maintenance in public conveniences. It is important that high standards are maintained in the facilities — this area attracts many tourists. The Contract will be let as 2 individual areas as follows; these consist of the approximate number of sites (see bills of quantities):
— Weymouth and Portland — 17 sites,
— West Dorset — 27 sites.

II.1.6)Common procurement vocabulary (CPV)

90900000, 90910000, 90600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will start on 4.4.2016 for a period of 4 years, there will be an option to extend for a further 2 years at annual intervals.
Dorset County Council acting as agent invites tenders on behalf of Weymouth and Portland and West Dorset District Councils Partnership for the provision of cleaning and maintenance services for public conveniences. Weymouth and Portland and West Dorset District Councils Partnership is seeking to work collaboratively with suitable and competent contractors to undertake cleaning and maintenance in public conveniences. It is important that high standards are maintained in the facilities — this area attracts many tourists. The Contract will be let as two individual areas as follows; these consist of the approximate number of sites (see bills of quantities):
— Weymouth and Portland — 17 sites,
— West Dorset — 27 sites.
The successful contractor(s) must install the time recording and monitoring system as stated in the contract documentation.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 2
Objective criteria for choosing the limited number of candidates: Price = 70 % Quality = 30 % (15 % tender submission, 15 % Contractor Presentation).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Tender submission. Weighting 15

3. Contractor presentation. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9Y2K-AYRLAO
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.11.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.11.2015 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.10.2015

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