Cleaning and Waste Management Contract British Library

Cleaning and Waste Management Contract British Library

The British Library is seeking a reputable company, with a proven track record in delivering Cleaning and Waste Management Services to a similar organisation with a complex infrastructure and a prestigious public building.

United Kingdom-London: Office, school and office equipment cleaning services

2015/S 139-256842

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Library
96 Euston Road
For the attention of: Kemp Andy
NW1 2DB London
UNITED KINGDOM
E-mail: andy.kemp@bl.uk

Internet address(es):

General address of the contracting authority: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

Electronic access to information: https://bl.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bl.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Library and Information Services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

OPS9405 Cleaning and Waste Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: St Pancras, London UK and Wetherby, West Yorkshire UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The British Library is seeking a reputable company, with a proven track record in delivering Cleaning and Waste Management Services to a similar organisation with a complex infrastructure and a prestigious public building.
Services to be provided, either directly or via sub-contractor, in the Cleaning and Waste Management Contract are:
— General Management
— Cleaning and Housekeeping
— Washroom and Hygiene services
— Window Cleaning
— External Cleaning
— Specialist Cleaning
— Pest Control
— Waste Management and Recycling
— Porterage (Boston Spa Only)
— Electronic Monitoring Systems
The contract is to be placed initially for a minimum period of 5 years commencing on 1.4.2016 with options to extend on an annual basis for 2 additional 12 month periods until not later than 31.3.2022 or 2023.
Due to the operational difficulties of managing two different suppliers on separate sites the contract will not be split into lots.
The successful company will be required to comply with the identified core contract condition of payment of the Living Wage Foundation UK Living Wage and London Living Wage to all front line staff engaged in the contract from the contract commencement date.

II.1.6)Common procurement vocabulary (CPV)

90919000, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The British Library is seeking a reputable company, with a proven track record in delivering Cleaning & Waste Management Services to a similar organisation with a complex infrastructure and a prestigious public building.
Services to be provided, either directly or via sub-contractor, in the Cleaning and Waste Management Contract are:
— General Management
— Cleaning and Housekeeping
— Washroom and Hygiene services
— Window Cleaning
— External Cleaning
— Specialist Cleaning
— Pest Control
— Waste Management and Recycling
— Porterage (Boston Spa Only)
— Electronic Monitoring Systems
The contract is to be placed initially for a minimum period of 5 years commencing on 1.4.2016 with options to extend on an annual basis for 2 additional 12 month periods until not later than 31.3.2022 or 2023.
Due to the operational difficulties of managing 2 different suppliers on separate sites the contract will not be split into lots.
The successful company will be required to comply with the identified core contract condition of payment of a UK Living Wage and London Living Wage to all front line staff engaged in the contract from the contract commencement date.
Estimated value excluding VAT: 9 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The information will be stated in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special or legal form required but each supplier will be required to be jointly and severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ into your ‘My PQQs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OPS9405

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.7.2015

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