Cleaning and Window Cleaning Services Tender Winchester 

Cleaning and Window Cleaning Services Tender Winchester

Dynamic Purchasing System for the provision of cleaning and window cleaning services.

United Kingdom-Winchester: Cleaning services

2018/S 008-013820

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hampshire County Council
The Castle
Winchester
SO23 8UJ
United Kingdom
Contact person: Procurement Support
E-mail: procurement.support@hants.gov.uk
NUTS code: UKJ3
Internet address(es):Main address: www.hants.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dynamic Purchasing System (DPS) for the provision of cleaning and window cleaning services

Reference number: CC11610

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hampshire County Council (The Authority) invites applications from qualified and suitably experienced organisations who wish to be considered for selection to tender for admission to the Dynamic Purchasing System (DPS) for the Provision of Cleaning and Window Cleaning Services. The DPS will be divided into 3 Categories / Lots – Category / Lot 1 – Cleaning and window cleaning services – Hampshire Constabulary / OPCC Category / Lot 2 – Cleaning and window cleaning services – Non-Educational and Educational Category / Lot 3 – Window cleaning services the DPS will commence on the 2 March 2018 and will operate for an initial period of 3 years, with the option to extend in annual increments up to a maximum of 6 years.

II.1.5)Estimated total value

Value excluding VAT: 46 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Category 1 – Cleaning and window cleaning services – Hampshire Constabulary / OPCC

Lot No: Category / Lot 1

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Category 1 – Cleaning and window cleaning services – Hampshire Constabulary / OPCC will include general building cleaning and window cleaning, custody cleaning and forensic cleaning to a variety of Hampshire Constabulary and OPCC sites across Hampshire and the Isle of Wight including but is not limited to the following:

– Beat Offices

– Catering Kitchens

– Firing Range

– Office of Police and Crime Commissioner for Hampshire – Winchester

– Operational Headquarters – Winchester

– Police Investigation Centres (PICs)

– Police Stations

– Scenes of Crime Laboratories

– Shared Premises with other Organisations

– Support and Training Headquarters – Netley • Vehicle Workshops

– Vulnerable Witness Suites.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/03/2018
End: 01/03/2021
This contract is subject to renewal: yes
Description of renewals:

The DPS will commence on the 2 March 2018 and will operate for 3 years, with the option to extend in annual increments up to a maximum of 6 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The individual Mini Competition contracts which are awarded for this Category, with an Initial Term of 3 years. The Authority may extend this Agreement beyond the Initial Term by a further period or periods of up to a total of 2 years, giving a total contract duration of up to 5 years.

II.2)Description

II.2.1)Title:

Category 2 – Cleaning services and window cleaning services – Non-educational and educational

Lot No: Category / Lot 2

II.2.2)Additional CPV code(s)

90910000
90911200
90911300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Category 2 – Cleaning services and window cleaning services – Non-educational and educational will include general cleaning and window cleaning to educational and non-educational buildings at a variety of sites across Hampshire and the Isle of Wight including but not limited to the following:

– Schools including Academies and Local Authority

– Hampshire County Council Premises / Buildings

– Hampshire Fire and Rescue Premises / Buildings.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/03/2018
End: 01/03/2021
This contract is subject to renewal: yes
Description of renewals:

The DPS will commence on the 2 March 2018 and will operate for 3 years, with the option to extend in annual increments up to a maximum of 6 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The individual Mini Competition contracts which are awarded for this Category, with an Initial Term of 3 years. The Authority may extend this Agreement beyond the Initial Term by a further period or periods of up to a total of 2 years, giving a total contract duration of up to 5 years.

II.2)Description

II.2.1)Title:

Category 3 – Window cleaning services

Lot No: Category / Lot 3

II.2.2)Additional CPV code(s)

90910000
90911300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

This lot (Category) is for the provision of window cleaning to educational and non-educational buildings at a variety of sites across Hampshire and the Isle of Wight including but not limited to the following:-

– Schools including Academies and Local Authority

– Hampshire County Council Premises / Buildings

– Hampshire Fire and Rescue Premises / Buildings

– Other Authorities in the South East of the United Kingdom who are listed on the South East Business web portal: https://www.businessportal.southeastiep.gov.uk.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/03/2018
End: 01/03/2021
This contract is subject to renewal: yes
Description of renewals:

The DPS will commence on the 2 March 2018 and will operate for 3 years, with the option to extend in annual increments up to a maximum of 6 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The individual Mini Competition contracts which are awarded for this Category, with have an Initial Term of 3 years. The Authority may extend this Agreement beyond the Initial Term by a further period or periods of up to a total of 2 years, giving a total contract duration of up to 5 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to the ‘CC11610 – Application to Enter Guidance Document’ It contains guidance on issues such as how to complete the Application, explanatory information regarding each question and the scoring methodology.

Minimum level(s) of standards possibly required:

Each Tenderer must achieve a ‘Pass’ mark for all the Pass/Fail Questions and must achieve 50 % (or higher) for each weighted quality question. Suppliers who do not achieve a score of 50 % (or higher) for each weighted question shall not be listed on the DPS.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Weighted Quality Questions covering the following:- Case Studies References Training Quality Monitoring System (QMS) Please refer to the ‘CC11610 – Application to Enter Guidance Document’ It contains guidance on issues such as how to complete the Application, explanatory information regarding each question and the scoring methodology.

Minimum level(s) of standards possibly required:

Each Tenderer must achieve a ‘Pass’ mark for all the Pass/Fail Questions and must achieve 50 % (or higher) for each weighted quality question. Suppliers who do not achieve a score of 50 % (or higher) for each weighted question shall not be listed on the DPS. Details can be found under the evaluation tables identified in PART 7 ‘Application Completion Instructions’ under section 2 ‘Scoring Methodology’ within the Application to Enter Guidance Document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/02/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Hampshire County Council
The Castle
Winchester
SO23 8UJ
United Kingdom
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.ukInternet address:www.hants.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Hampshire County Council
The Castle
Winchester
SO23 8UJ
United Kingdom
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.ukInternet address:www.hants.gov.uk

VI.5)Date of dispatch of this notice:

10/01/2018

 

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