Cleaning Contract for Birmingham Town Hall

To appoint a service provider to provide Cleaning Services to Birmingham Town Hall and Symphony Hall Birmingham.

United Kingdom-Birmingham: Building-cleaning services

2017/S 157-325680

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Performances Birmingham Ltd
Symphony Hall, 8 Centenary Square
Birmingham
B1 2EA
United Kingdom
Contact person: Louise James
Telephone: +44 1216446390
E-mail: louise.james@thsh.co.uk
Fax: +44 1212121982
NUTS code: UKG

Internet address(es):Main address: www.thsh.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA17361

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.thsh.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.thsh.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: registered charity

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Performances Birmingham Limited: Provision of Cleaning Contract.

Reference number: PBL2017/1

II.1.2)Main CPV code

90911200

II.1.3)Type of contract

Services

II.1.4)Short description:

Performances Birmingham Limited (PBL) proposes to appoint a service provider to provide Cleaning Services to Birmingham Town Hall and Symphony Hall Birmingham effective from 2.4.2018 for a term of 3 years, ending 1.4.2021.

The services to be covered by this contract will include:

1. Regular building cleaning (office, front and back of house);

2. Janitorial services;

3. Glazing and external door cleaning;

4. Carpet cleaning;

5. Wash-room equipment rental and services;

6. Consumable supply.

II.1.5)Estimated total value

Value excluding VAT: 170 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKG

Main site or place of performance:

Symphony Hall Birmingham.

II.2.4)Description of the procurement:

The services to be covered by this contract will include:

1. Regular building cleaning (office, front and back of house);

2. Janitorial services;

3. Glazing and external door cleaning;

4. Carpet cleaning;

5. Wash-room equipment rental and services;

6. Consumable supply.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Service delivery / Weighting: 65 %

Price – Weighting: 35&

II.2.6)Estimated value

Value excluding VAT: 170 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to renew for a further 2 years at the end of the original 3 year term.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

Relative to number of applications.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/09/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=201106

(MT Ref: 201106).

VI.4)Procedures for review

VI.4.1)Review body

Performances Birmingham Ltd
Symphony Hall, 8 Centenary Square
Birmingham
B1 2EA
United Kingdom
Telephone: +44 1216446390
E-mail: louise.james@thsh.co.uk
Fax: +44 1212121982Internet address:www.thsh.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/08/2017

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